Presented by PTD Technology with permission from OCTE

1. Presented by PTD Technology with permission from OCTE New User Orientation

2. “What is CTEIS and how do I use it?”

3. CTE IS Career and Technical Education Information System

4. CTEIS Uses Primary Goals (2) • Collect enrollment data used to determine 61(a)1 funding. • Provide data to comply with the federal Perkins IV legislation. Secondary Goals (2) • Link your student data to MSDS data. • Monitor CTE programs to find methods of improving classes.

5. Your Vocabulary CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM • CTEIS • CIP Codes • PSN • CSC • WE • FCS • SMS • MSDS CLASSIFICATION OF INSTRUCTIONAL PROGRAM CODES PROGRAM SERIAL NUMBER COURSE SECTION CODE WAGE EARNING WAGE EARNING FAMILY and CONSUMER SCIENCE FAMILY and CONSUMER SCIENCE STUDENT MANAGEMENT SYSTEM STUDENT MANAGEMENT SYSTEM MICHIGAN STUDENT DATA SYSTEM MICHIGAN STUDENT DATA SYSTEM

6. = + = +

7. PSN CSC Course: Intro to Auto Course: Safety in the Shop Course: Brakes Course: Engine Repair Sub-Sections         Segments    

8. District User Roles • Fiscal Agent • Follow Up Management • (district user) • CEPD Administrator • CTEIS Roles • Funding Reporting • (district user) • Expenditures Reporting • (district user)

9. District User Access Levels All users may review reports. Level 2 • View school, student, and course information Levels 3 & 4 • Enter and edit data in CTEIS Level 5 • Fiscal Agents only • May change access levels and delegate role responsibilities • Level 5 • Level 4 • Level 3 • Level 2 • Level 1

10. Timeline Aug Sept Oct NovDec Jan Feb Mar Apr May Jun Jul • Four main reports each year: • 4033 Expenditures • Follow-Up • 4483 Enrollments • 4301 Grades • Timeline is very important • Failing to submit data on time holds up the state’s compilation process for everyone! 4033 Expenditures Follow-Up 4301 Grades Federal Reports 4301 CPI CAR 4483 Fall Data Entry 4483 Spring Data Entry

11. 4033 Expenditures Aug Sept Oct NovDec Jan Feb Mar Apr May Jun Jul • Verifies that money is properly spent on CTE programs. • Due in early November. • Schools must show how 61(a)1 funds were spent. • Report expenditures for all CTE programs that appear on your 4483D Enrollment report. • Incomplete or flawed expenditure reports can lead to the recapture of funds – be accurate and timely in your submissions! 4033 Expenditures Follow-Up 4301 Grades 4483 Fall Data Entry 4483 Spring Data Entry Federal Reports 4301 CPI CAR

12. 4483D Fall Data Entry Aug Sept Oct NovDec Jan Feb Mar Apr May Jun Jul • Enrollment data is at the core of all state reports. • Previously the 4483A, but fall submissions are no longer required. • Fall data is still required for 4483D Spring Enrollment report. • Starting early allows you to focus on other reports, validate your data, and receive help correcting errors. 4033 Expenditures Follow-Up 4301 Grades 4483 Fall Data Entry 4483 Spring Data Entry Federal Reports 4301 CPI CAR

13. 4483D Spring Data Entry Aug Sept Oct NovDec Jan Feb Mar Apr May Jun Jul • Determines final enrollment counts and 61(a)1 fund distribution for the following year. • Due in late April. • Report all CTE course sections and segments. • Report all student enrollments and demographic information. • Demographic information reported to the federal government in the annual CPIs. 4033 Expenditures Follow-Up 4301 Grades 4483 Fall Data Entry 4483 Spring Data Entry Federal Reports 4301 CPI CAR

14. Follow-Up Aug Sept Oct NovDec Jan Feb Mar Apr May Jun Jul • Helps the state determine how effective CTE programs were in establishing completers’ post-high school careers. • Due in late April / early May. • Survey Wage-Earning program completers who have left school from February - April. • Report information regarding continuing education or employment. 4033 Expenditures Follow-Up 4301 Grades 4483 Fall Data Entry 4483 Spring Data Entry Federal Reports 4301 CPI CAR

15. 4301 Year-End Grades Aug Sept Oct NovDec Jan Feb Mar Apr May Jun Jul • Updates student grades and verifies all data before locking it for the year. • Due in late June. • Required for federal reports—feeds into the CPIs. • Manually enter or import student grades. • CTEIS uses your data to count CTE students and to provide them with a completion status and an exit status. • Determines the students you will survey next year during Follow-Up. 4033 Expenditures Follow-Up 4301 Grades 4483 Fall Data Entry 4483 Spring Data Entry Federal Reports 4301 CPI CAR

16. Where to look for DUE DATES: • www.PTDtechnology.com/cteis • Cover of each manual

17. Overview of the Data Collection Process • Collect Data • Verify Data • Input Data • Complete Reports • Complete Reports • Collect Data • Verify Data • Input Data • Student demographics and enrollments • Course section information • Teacher information • Practice good techniques • Go to the source • Ask questions • Input data and / or • Import data • Submit data

18. Each report requires different data, generally: • Course section data • Student demographic data • Enrollment data • Teacher information • Depending on your role: • Expenditures • Follow-up student lists • Survey results

19. Practice good data validation techniques. • Strive for accuracy, reliability, and timeliness. • Record the date when you gather data from your SMS. • Follow standard procedures for handling confidential data. • Go to the source. • Obtain data from the source “closest” to the information (i.e., ask program instructors for student enrollments). • Ask questions. • Do all course sections appear on my report? Are they accurate? • Are all instructors identified and listed? • Are my students receiving the correct segments?

20. Set up a MEIS account. • Login to www.cteis.com. • Input instructions vary according to report. • Follow the instructional guide specific to your report. • Available online and at training sessions.

21. Use the State Reports menu in CTEIS. • Each report has an individual completion page. • Use validation tools to check your data for errors. • Review warnings; understand why they appear. • Correct errors using troubleshooting guides or the help desk. • Mark your building “complete.” • Locks your data and checks the building off your list. • Sends your information to your Fiscal Agent for review. • Fiscal Agent sends the data to the CEPD Administrator for final review. • CEPD Administrator sends the final report to OCTE.

22. Technical Assistance PTD Technology Email: cteis.help@PTDtechnology.com Call or Fax: (800) 203-0614, ext. 128 (517) 333-9363, ext. 128 Fax: (517) 332-3024 Support Web site: www.PTDtechnology.com/cteis

23. Reporting and Policy Assistance OCTE Contacts Joan Church (517) 335-0360 ChurchJ@michigan.gov Krishnan Sudharsan (Follow-Up) (517) 241-7652 SudharsanK@michigan.gov Listserv To subscribe or unsubscribe, email your requestto: MartinezJ9@michigan.gov OCTE web site:http://www.michigan.gov/octe

24. Please visit www.PTDtechnology.com/CTEIS/TrainingDay to provide feedback regarding your training experience! THANK YOU!