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Enterprise Vault Archiving Discussion

Enterprise Vault Archiving Discussion. Carlo Babini Itway S.p.A. carlo.babini@itwayvad.com. What Problems We Solve. 1. How Enterprise Vault Works. 2. Additional Considerations. 3. Agenda. What Problems We Solve. Challenge #1: Scaling Is A Dilemma. Implement Email Quotas.

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Enterprise Vault Archiving Discussion

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  1. Enterprise Vault Archiving Discussion Carlo Babini Itway S.p.A. carlo.babini@itwayvad.com

  2. What Problems We Solve 1 How Enterprise Vault Works 2 Additional Considerations 3 Agenda

  3. What Problems We Solve

  4. Challenge #1: Scaling Is A Dilemma Implement Email Quotas Don’t Implement Email Quotas Users Hit Their Email Quotas Mailboxes Get Bigger and Bigger Users /Admins Create PST Files Exchange Performance Suffers Store PSTs On Laptop Store PSTs On Network Storage Costs Grow Backup/Restore Windows Grow Risk Of Loss Legal Search Challenging Still Using Storage and Backup Missed SLAs or Costly Snapshots Help Desk Calls: PST Corruption or loss, and Quota Issues Challenge: Users Get A Lot Of Email! Presentation Identifier Goes Here 4

  5. X X X Exchange Server Joe’s Mailbox Jack (external) Backup System Sally’s Mailbox Sally’s gmail Acct. Offsite Tapes Sally’s PST File Challenge #2: Retention Is Wild West

  6. Export email from Exchange mailboxes Exchange Server Restore email from local backup tapes Backup System Restore email from offsite backup tapes Offsite Tapes Image laptop to retrieve PSTs/NSFs Sally’s PST Files Challenge #3: Search Is A Fire Drill De-duplicate Crack passwords Image Filer Index

  7. How Enterprise Vault Works

  8. Exchange Server IM Server Microsoft Office File Servers How Do I Store This Information? Store • Old data cheaper disk • Eliminate duplicate copies • Reduce backup time/cost • Centrally capture all data • No change for end-users Archive

  9. Journal Archiving Typically for key custodians or regulated employees Real-time capture Scheduled capture ArchiveStore Mailbox Archiving Typically all users Provides storage savings Tape ingestion Historical Vault Typically for legacy email data on backup tapes NSF Migration Typically for email on PCs Locate, migrate and disable PC email ingestion Store: Flexible Email Capture

  10. Store: Flexible Email Policies • Typically • By age • Additional options • Items > size • Min. archiving age • Delete original • Shortcut contents • By folder

  11. Exchange Servers Vault Server Storage NTFS, NetApp, EMC, IBM, Storage TEK, … Store: Storage Savings • One copy of same email and attachments • Also works for FSA and SharePoint Archiving • Also between mailbox and journal archives in same Vault Store • Additional SIS on EMC Centera (“attachment separation”)

  12. Store: Seamless Notes Experience • Icon indicates archived • Otherwise normal (delete, forward, reply, preview pane, etc.) • Toolbar buttons and menu options to archive, restore and search • Also option for client-less deployment (“Universal Shortcuts”) • Support for Exchange Web Access

  13. Store: Secondary Migration Veritas NetBackup Enterprise Vault Primary File Server (Windows, NetApp, EMC, etc) Primary Storage Disk Archive Tape Library

  14. Exchange Server IM Server File Servers Microsoft Office How Do I Manage This Information? Manage • Classify and tag data • Migrate over life of content • Enforce retention policies • Automatically expire • Log all actions Archive Policies & Content

  15. Manage: Roles-based Administration • Secure access • Distributed management • Common infrastructure

  16. Manage: Granular Provisioning

  17. Manage: Adv. Reporting/Monitoring

  18. Additional Considerations

  19. A Proven Long Term Partner • Open: Built For Long Term Flexibility • Manageable: Low TCO for administration • Intelligent: Content-aware information management Market Proven Commitment!

  20. API’s Archive Store Analytics / Disc. Classification 1. Built For Long Term Flexibility Store Manage Discover Exchange PSTs, PFs End-User Search Domino, SMTP Compliance Accelerator SharePoint • Open Retrieval • Search/export • APIs • Partners • Open Sources • Sources • APIs • Partners • Open Management • Migration/classification • APIs • Partners File Shares Discovery Accelerator IM Databases SAP Bloomberg ECM / RM PKI-encrypted RMS-encrypted

  21. 2. Low TCO for Administration • Granular admin. console • Central, roles-based console • Web reporting/monitoring • Industry-standard HA • Auto. index/storage mgmt. • PST/NSF = user-invisible • Self-service discovery • Global • Scripts • Separate consoles • Command line reports/logs • Manual/proprietary High Avail. • Manual index/storage mgmt. • PST/NSF = heavy user intervention • IT supports discovery • US-centric

  22. Intelligent Retention 3. Content Aware Information Management Game Changers Single Instance Storage Compression Intelligent Filtering Storage Cost $avings Archive Capabilities

  23. Forrester Market Proven Commitment: Third-Party Proven recognition in the market 4th Year In A Row

  24. Enterprise Vault File System Archiving

  25. Single Instance • Compress • Secure • Index • Retain & Expire • Version • Audit Search Analyze Retrieve Disclose Transfer Links Archive Data Store EV Automatically Moves Files From Active Server to Archive File Server (NTFS, NTAP or EMC)

  26. File Servers Vault Server Storage NTFS, NetApp, EMC, IBM, Storage TEK, … Store: Customers Save Money Through Compression and Single Instancing • Compression of all files • Multiple file servers => same Vault Server • Find duplicates (MD5) • Store duplicates once • With EMC Centera, single instance across files & email attachments

  27. The End User Experience is Seamless

  28. X X X X Store: Intelligent Archiving for Files File Blocking • Create policies to prevent unwanted files • Notification of policy violation • Ensures compliance w/ corporate policies • Keeps questionable or unwanted files off storage resources

  29. Policies Grouping of rules Per volume or folder Based upon metadata Size, age, name, … Actions Allow deletion Archive Do not archive Delete (e.g., MP3) Retention (e.g., 7 years) Manage: Administrator Control of When and What is Archived

  30. Manage: Extensive Reporting File Level Reports and ROI • Provides active and archived data • Visibility into efficiency • Embedded recommendations for File Lifecycle Management policies Reports provided: • File Groups Summary • Drive Usage • Unused Files • Storage Summary • Archive Point Summary • Duplicate Files Summary

  31. Retention Folders • Creates a repeatable method of classifying files • Helps meet corporate retention requirements • Ensure consistent records management policies Discover: File Level Retention Policies

  32. Discover: Fast, Comprehensive Search For Legal, Audit or Compliance • Web-based search • End-user restore • EV Search and Archive Explorer • Discovery Accelerator option

  33. Thank You! Carlo Babini Itway S.p.A. carlo.babini@itwayvad.com

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