H.S. AIMS Pre-Test Workshop Spring 2012

1. H.S. AIMS Pre-Test Workshop Spring 2012

2. Critical Dates • AIMS Test Delivery to Warehouse Feb. 6 -9 • AIMS Test Delivery to Sites Feb. 13 – 14 • Short Order Window Closes Feb. 14 4:00 • AIMS Writing Feb. 28 • AIMS Reading Feb. 29 • No Early Out Wednesday Feb. 29 • AIMS Writing Make-up Mar. 6 • AIMS Reading Make-up Mar. 7 • AIMS Check-In (Call for Appt.) Mar. 7 - 9

3. Critical Dates • AIMS Test Delivery to Warehouse Mar. 19 - 22 • AIMS Test Delivery to Sites Mar. 26 -27 • Short Order Window Closes Apr. 2 4:00 • AIMS Math Apr. 10 • AIMS Science Apr. 11 • Stanford 10 (any two days) Apr. 10 -13 • No Early Out Wednesday Apr. 18 • AIMS Math Make-up Apr. 17 • Stanford 10 Make-up Window Ends Apr. 20 • AIMS Check-In (Call for Appt.) Apr. 18 – 23

4. AIMS HS Test Dates • Writing - 1 session – 3 hrs. • February 28 (make-up March 6) • Reading - 1 session – 2 hrs. • February 29 (make-up March 7 ) • Mathematics – 2 sessions – 90 mins. each • April 10 (make-up April 17 ) • Science – 1 session – 2 hrs. • April 11 (no make-up)

5. Stanford 10 -HS Test Dates • Stanford 10 is given on any one or two days (school decision) from April 10 – 13 • It is an untimed test and times are included for planning purposes only • Reading Comprehension 40 mins. • Mathematics 40 mins. • Language 35 mins.

6. Test Administration Schedules • All AIMS tests and Stanford 10 tests are untimed • Students must be allowed to finish testing even if the scheduled time for the test has elapsed • Be sure to have a back-up plan for where student will go who need more time to finish • Follow ‘Test Administration Directions’ for stretch breaks and significant breaks

7. Regular Test Date Vs. Make-up • Students and parents need to understand there is ONE test date. • Make-up day is not an option day… it is a day for someone who truly was sick or had an emergency • If there are not enough tests for make-ups you will need to prioritize: #1 10th graders (for AYP) #2 12th graders who have not passed #3 11th graders who have not passed #4 Meets to Exceeds for Tuition Waiver for those who signed up #5 For other Meets to Exceeds

8. Score Reports – Due Dates • February Testing • HS Writing/HS Reading April 19 – Electronic to District April 26 – Paper copies • April Testing • HS Mathematics and HS Science May 15 –Confidential Roster Reports sent electronically to District May 23 –all Reports and Student Data File sent electronically to District May 30– paper copies

9. WHO TESTS When a student’s cohort and grade are not aligned, the student’s cohort is used to determine eligibility to participate in AIMS HS.

10. Who Tests? • Stanford 10 • All students in cohort 2015 (true 9th graders) • AIMS - Writing, Reading, Mathematics • All students in cohort 2014 are required to test • Students in cohort 2013, 2012, or below must continue testing until graduation requirement met • Students in cohort 2013, 2012, or below may retest until they have earned an “Exceeds”

11. Who Tests? AIMS Science • All students in Cohort 2014 who did not test on AIMS HS Science in Spring 2011 are required to test • Students in Cohort 2015 who are enrolled in a life science course may participate • Students take AIMS HS Science only once

12. Not Enrolled Students • AIMS testing must be made available upon request for: • Home school students • Private school students • AIMS testing must be made available for “completer” students at the school that will issue the student a diploma.

13. Test Coordinators’ Responsibilities

14. Responsibilities Site Test Coordinators • Are responsible for AIMS and Stanford 10 testing their school • Serve as the liaison between District Test Coordinator and the school for all AIMS and Stanford 10 testing issues

15. Responsibilities • Read the Test Coordinator’s Manual and the Test Administration Directions. • Have Security Agreements Signed • Train Test Administrators and Test Proctors.

16. Responsibilities • Inventory test materials upon receipt • Monitor testing activities • Package materials for return

17. Barcode Labels

18. AIMS HS Barcode Labels • HS Writing, Reading labels will be produced for: • Cohort 2014 – All students • Cohort 2013, 2012, 2011 and below – All students who have not passed in a content area • Cohort 2013, 2012, 2011 and below – Students whose names were submitted in December

19. AIMS HS Pre-ID Labels • HS Mathematics labels will be produced for: • Cohort 2014 – All students • Cohort 2013, 2012, 2011 and below – All students who have not passed • Cohort 2013, 2012, 2011 and below – Students whose names were submitted at in December

20. AIMS HS Barcode Labels • HS Science labels will be produced for: • Cohort 2014 – All students who did not test on science last year • Cohort 2015 – If you submitted names to Cindy

21. HS Barcode Labels AIMS • For HS Writing and HS Reading data was extracted from SAIS Jan. 4 • For HS Mathematics and HS Science data will be extracted from SAIS Feb. 2 • Schools without SAIS enrollment data will not receive Student Pre-ID labels Stanford 10 • Data will be extracted from SAIS Feb. 2 for all Students in Grade 9.

22. For Incorrect Labeling • DO NOT attempt to remove the label • NEVER EVER black out the label INSTEAD: • Cover the incorrect pre-ID label with a blank white label. Then hand bubble the correct student information on the back of the answer document

23. If a Label is Blacked Out Warning: When test materials are returned to warehouse, be prepared to fill out the demographic grid for any labels that are discovered to be blacked out

24. Test Security

25. Test Security Agreement • Test Coordinators are responsible for establishing and enforcing test security procedures at their sites • Any breach of test security must be reported immediately to District Test Coordinator, Cindy Hurley

26. Test Security • Test Administrators and Test Proctors must be employees of the school • Test Administrators and Test Proctors must be trained by the Test Coordinator in all correct test administration and test security procedures for Spring 2012 test administration

27. Test Security • Test Administrators and Test Proctors must sign a copy of the Spring 2012 AIMS/Stanford 10 Test Security Agreement and adhere to test security procedures • Signed Test Security Agreements must be kept for 6 years at each school site

28. Delivery of TEST Materials

29. Delivery of Materials • April Testing • AIMS HS • Mathematics/Science • Stanford 10 • March 19 – 22 to District • March 26 – 28 to Sites • February Testing • AIMS HS • Writing/Reading • February 6 – 9 to District • February 13 -15 to Sites

30. Receiving Test Materials Verify all boxes were received Box 1 of X

31. Receiving Test Materials • Keep all boxes for return shipping • White boxes will be used for School Test Coordinator’s Kits • Brown boxes will be used for test materials • Each box of the shipment will be hand-numbered 2 7 of 7 6 3 4 1 of 7 5

32. Inventorying Test Materials • First Open Box 1 (White Box) • Pearson School Packing List is on top • Look at the total number of tests and answer documents listed for each content area, make sure it will cover your needs • If you are short materials, email Cindy number you still need ….deadline is Feb. 14, 4:00 for W/R and April 2, 4:00 M/S/Stan10

33. Inventorying Test Materials • Next Open All Brown Boxes - Verify that quantities in boxes match the Pearson School Packing List. - Document discrepancies on packing list. - Tip: Only open cellophane wrapped materials as needed.

34. Inventorying Test Materials • Maintain an accurate inventory of all materials and some kind of check-in and check-out system • Test books and answer documents are to be stored in a secure location at all times – not in classrooms overnight

35. Test Administrator and Proctor Preparation of Test Room

36. Preparation of Test Room • Test rooms should be prepared prior to day of testing • Help student performance by providing • Good lighting • Good ventilation • Freedom from distractions and interruptions

37. Preparation of Test Room • Student seating should be arranged so that: • Students cannot easily see the answer documents of others • Test administrators and proctors can walk by each student. • Desks and tables should be cleared of backpacks and unnecessary materials

38. Preparation of Test Room • Materials that can be posted in testing room • AIMS Mathematics Reference Sheets • AIMS Science Reference Sheet • Holistic Rubric Based on 6 Traits Official Scoring Guide • All other visual aids that could assist students while testing must be removed or covered completely

39. Preparation of Test Room • Authorized resources: • Dictionaries and thesauri must be available for the prompt section of the AIMS Writing tests • These resources are not permitted during any other testing session

40. Test Administrator and Proctor Test Administration

41. Test Administration • AIMS and Stanford 10 are standardized tests. • Test Administrators should be given the Test Administration Directions or Directions for Administering at least one day prior to testing • Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering

42. During Testing • Students should be allowed to work at their own pace • Monitoring should consist of: • Supervising the room at all times during testing • Answering student questions that pertain to clarification of test directions • Checking that students are progressing through test

43. During Testing • Students may not have access to any electronic devices including computers, calculators, cell phones, iPad, Kindles, etc. • This is the #1 issue with testing…students must keep electronics in backpack away from their seats or on teacher’s desk!

44. During Testing Shhhh! • Disruptive students and students suspected of cheating • Stop disruptive behavior or suspected cheating • Allow student to continue to test • Student may be moved to a different location so that others may continue to test undisturbed • Student may be subject to disciplinary procedures after completion of testing • Document as many details as possible and report to School/District Test Coordinator

45. Restroom Break Students may be allowed to go to the restroom, if necessary, during testing • Only one student may leave at a time • Collect student’s test materials before the student leaves the room and give back upon student’s return

46. Leaving School During Testing • High School Students who leave school during testing for whatever reason: • will not be permitted to finish that content area when he/she returns to school • may not participate in make-up testing for that same content area

47. As Students Finish Testing • Students close test book and answer document • Place answer document on top of test book • Raise hand • Test Administrator will collect the test materials • Once test materials have been collected student can read or do classwork silently • No electronic devices are allowed

48. As Students Finish Testing • High School Students are required to sign in when test is given to studentand sign out when test is returned to Test Administrator • Retain these at school for verification that student actually tested

49. End of Testing Session • Most students should have enough time to finish the test during the allotted testing session • Students who need additional time must be allowed to finish testing • Test Administrators will follow directions established by Test Coordinator • A testing session or HS content area must be completed within the school day

50. End of Testing Session • Account for all test books and answer documents at the end of each testing session • Missing test books and answer documents must be accounted for prior to dismissing any students • Double check that labels match student name • Double check that if there is a label on the front that there is no gridded name or SAIS on the back