High School AIMS Pre-Test Training

1. High SchoolAIMS Pre-Test Training Spring 2011

2. Test Coordinator Packet • Critical Dates • Test Accommodations • Guidelines 2010-11 • Incident Report • Security Agreement • Test Administrator Checklist Test Coordinator Packet

3. References • TAD – Test Administration Directions • TAG – Testing Accommodations Guidelines • TCM – Test Coordinator Manual • TSA – Test Security Agreement

4. Responsibilities SITE TEST COORDINATORS

5. Responsibilities • Read the Test Coordinator’s Manual and the Test Administration Directions • Get signed Security Agreements from all individuals handling test materials • Train Test Administrators and Test Proctors

6. Responsibilities • Inventory test materials upon receipt • Monitor testing activities • Report any testing concerns or incidents to Cindy (225-5418) • Package materials per instructions for return

7. Spring 2011 Test Administration Students to Be Testedand Test schedule

8. Students to Be Tested in HS • All Arizona public school students in Grades 9 and above will participate in testing as described in the following slides • Students with an IEP who are eligible forAIMS A are excluded from AIMS or Stanford 10 testing TCM p4

9. Not Enrolled Students • AIMS testing must be made available upon request at local district schools for: • Home school students • Private school students • AIMS testing must be made available for “completer” students at the school that will issue the student a diploma

10. Test Administration Schedules • All AIMS tests and Stanford 10 tests are untimed • Times are provided for planning purposes only • Students must be allowed to finish testing even if the scheduled time for the test has elapsed • There are breaks scheduled within all days of AIMS and Stanford 10 testing - refer to TADs and TCM for details TCM p5 TAD p3

11. AIMS HS TCM p4 TAD p2 • High school students test by cohort • Cohort 2010 – 5th year HS students • Cohort 2011 – Generally 12th Grade • Cohort 2012 – Generally 11th Grade • Cohort 2013 – Generally 10th Grade • Cohort 2014 – Generally 9th Grade

12. AIMS HS TAD p2 When a student’s cohort and grade are not aligned, the student’s cohort is used to determine eligibility to participate in AIMS HS.

13. AIMS HS TAD p2 • Writing, Reading, Mathematics • All students in cohort 2013 are required to test • Students in cohort 2012, 2011, or below must continue testing until graduation requirement met • Students in cohort 2012, 2011, or below may retest until they have earned an “Exceeds” (Those signed-up have priority)

14. AIMS HS TAD p2 • Science • All students in Cohort 2013 who did not test on AIMS HS Science in Spring 2010 are required to test • Students in Cohort 2014 who are enrolled in a life science course may participate • Students take AIMS HS Science only once

15. Regular Test Date Vs. Make-up • Students and parents need to understand there is ONE test date. • Make-up day is not an option day… is a day for someone who truly was sick or had an emergency • If there are not enough tests for make-ups you will need to prioritize: #1 10th graders (for AYP) #2 12th graders who have not passed #3 11th graders who have not passed #4 Meets to Exceeds for Tuition Waiver for those who signed up #5 For other Meets to Exceeds

16. AIMS HS Test Dates Refer to TAD for more detailed information about scheduling testing. TCM p5 TAD p3 TCM p. 2 • Writing • March 1 (make-up March 8) • Reading • March 2 (make-up March 9 ) • Mathematics • April 5 (make-up March 12 ) • Science • April 6 (no make-up test date)

17. AIMS HS Pre-ID Labels • HS Writing, Reading, Mathematics labels will be produced for: • Cohort 2013 – All students • Cohort 2012 – All students who have not exceeded in a content area • Cohort 2011 – All students who have not passed in a content area

18. AIMS HS Pre-ID Labels • HS Science labels will be produced for: • Cohort 2013 – All students who did not test on science last year • Cohort 2014 – Students selected using the Common Logon Label Selection

19. AIMS HS Pre-ID Labels For HS Writing and HS Reading data was extracted from SAIS on January 7 For HS Mathematics and HS Science data will be extracted from SAIS on February 11 Schools without SAIS enrollment data will not receive Student Pre-ID labels

20. AIMS HS Writing Changes • Scoring AIMS Writing prompt • The AIMS Writing prompt response will be scored using a holistic rubric based on 6-traits • The extended response score will account for 60% of the AIMS Writing score.

21. AIMS HS Writing Changes • Addition of Multiple Choice Items • Multiple choice items have been added to the AIMS Writing test. • It will take about 30 minutes more to administer AIMS HS Writing. • AIMS Writing multiple choice items will account for 40% of the AIMS Writing score.

22. AIMS HS Writing Changes AIMS Writing Score Reports • To receive an AIMS Writing score students must complete both the prompt response and the multiple choice items. • The prompt response score and the multiple choice scores will be reported.

23. Stanford 10 – Grade 9 • Students in Grade 9 in state-funded schools are expected to test. • April 5 (same day as AIMS Math) • Times: • Reading Comp - 40 mins. • Mathematics - 40 mins. • Language - 35 mins. • Data will be extracted from SAIS on February 11 for all Students and Grade 9

24. Test Security

25. Test Security • Test Administrators and Test Proctors must be employees of the school • Test Administrators and Test Proctors must be trained by the Test Coordinator in all correct test administration and test security procedures for Spring 2011 test administration TCM p. 25 TAD p6 TCM p10

26. Test Administrators and Test Proctors must sign a copy of the Spring 2011 AIMS/Stanford 10 Test Security Agreement and adhere to test security procedures • Signed Test Security Agreements must be kept for 6 years at school site • Return the copy signed by Principal to Cindy during the material check-in

27. Receiving Test Materials

28. Receiving Test Materials – AIMS and Stanford 10 for HS • March Testing • HS Writing, HS Reading • February 14 to Warehouse • February 14 - 15 to school sites • April Testing • HS Mathematics, HS Science • March 14 - 17 to warehouse • March 21 - 22 to school sites

29. Delivery of Test Materials • When boxes are received at your site: • Verify that the boxes are addressed to your school. • Count number of boxes received. • Open box 1 ASAP and verify quantity provided on inventory sheet will cover your needs. • Email Cindy immediately if you are in need of more tests. 29

30. Additional Order Window • HS Writing / HS Reading • Closes at 4:00 pm on February 15 • HS Mathematics / HS Science • Closes at 4:00 pm on March 23 • No additional order window for Form T’s

31. Inventory Test Materials • Before distributing tests, compare number of test materials received with actual number on the inventory packing list. • Note any discrepancies on the inventory list. • Packages sometimes contain 1 more or 1 less than what is stated on package.

32. Inventory Test Materials • Maintain an accurate inventory of all materials at each school. • Have a sign-in and sign-out procedure in place for accountability of materials. • Save all packing lists from the initial order.

33. Inventorying Test Materials • Maintain an accurate inventory of all materials at each school • Best to have a sign-in and sign-out procedure in place for accountability of materials • Test books and answer documents are to be stored in a secure location at all times • Test materials can NOT be kept in classrooms over night TCM 13

34. Test Administrator and Proctor Preparation of Test Room

35. Preparation of Test Room • Student seating should be arranged so that: • Students cannot easily see the answer documents of others • Test administrators and proctors can walk by each student. • Desks and tables should be cleared of backpacks and unnecessary materials TCM p. 25 TAD p7 TCM p9

36. Preparation of Test Room • Materials that can be posted in testing room • AIMS Mathematics Reference Sheets • AIMS Science Reference Sheet • Holistic Rubric Based on 6 Traits Official Scoring Guide • All other visual aids that could assist students while testing must be removed or covered completely TCM p. 25 TAD p7 TCM p9

37. Preparation of Test Room • Authorized resources: • Dictionaries and thesauri must be available for the prompt section of the AIMS Writing tests • Translation Dictionaries as allowed for ELLs TCM p. 25 TAD p5 TCM p9

38. Test Administrator and Proctor Test Administration

39. Test Administration • AIMS and Stanford 10 are standardized tests. • Test Administrators should be given the Test Administration Directions or Directions for Administering at least one day prior to testing • Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering TAD p8 TCM p10

40. During Testing • Students should be allowed to progress at their own pace • Monitoring should consist of: • Supervising the room at all times during testing • Answering student questions that pertain to clarification of test directions • Checking that students are progressing through test properly TAD p9

41. During Testing • Students may not have access to any electronic devices including computers, calculators, cell phones, portable music players, etc. • You need to remind students to remove their cell phones prior to testing and continue to monitor for this TAD p11

42. During Testing • Disruptive students and students suspected of cheating • Stop disruptive behavior or suspected cheating • Allow student to continue to test • Student may be moved to a different location so that others may continue to test undisturbed • Student may be subject to disciplinary procedures after completion of testing • Document as many details as possible and report to School Test Coordinator who will report to District Test Coordinator TAD p11-12

43. During Testing • Students who leave the room during testing • Students may be allowed to go to the restroom, if necessary, during testing • Only one student may leave at a time • Collect student’s test materials before the student leaves the room and give back upon student’s return TAD p12

44. During Testing TAD p12 • Students who leave school during testingAIMS HS • Student will not be permitted to finish that content area when he/she returns to school • Student may not participate in make-up testing for that same content area

45. As students finish testing • Students close test book and answer document • Place answer document on top of test book • Students not allowed to leave until testing session is complete • Test Administrator will collect the test materials • Once test materials have been collected student can read or do classwork silently • No electronic devices are allowed at this point TAD p10

46. End of Testing Session • Most students should have time to finish the test during the allotted testing session • Students that need additional time must be allowed to finish testing • Test Administrators will follow directions established by Test Coordinator • A testing session or HS content area must be completed within the school day TAD – End of each test day

47. End of Testing Session • Account for all test books and answer documents at the end of each testing session • Missing test books and answer documents must be accounted for prior to dismissing any students • This is critical for test administrators to do at the end of each test!!!! TAD p10

48. End of Testing Session • Inspect each test book and answer document • Student name on front of test book and answer document • Test books and answer documents in separate stacks • Pre-ID label affixed or demographic data bubbled • Form bubbled on answer document • Complete accommodation bubbles in section K • All marks on scorable materials in No. 2 pencil TCM p15

49. End of Testing Session • All test materials must be returned to test coordinator at the end of the testing session. • No test materials may be left in a testing room overnight.

50. School Test Coordinator Reporting Testing Incidents • Testing incidents that should be reported to Cindy Hurley for review would include, but are not limited to: • Possible cheating • Inappropriate accommodations • Administration errors • Testing incidents are to be reported by the School Test Coordinator