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ASME’s Program Assessment and Prioritization Process (PPA)

ASME’s Program Assessment and Prioritization Process (PPA). Annual Meeting 2010. Updated on November 20, 2014. Purpose. Share the lessons learned in FY11 PPA Propose updated Strategic Fit Matrix and updated approach to establishing Strategic Fit Score cut-off

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ASME’s Program Assessment and Prioritization Process (PPA)

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  1. ASME’s Program Assessment and Prioritization Process (PPA) Annual Meeting 2010 Updated on November 20, 2014

  2. Purpose • Share the lessons learned in FY11 PPA • Propose updated Strategic Fit Matrix and updated approach to establishing Strategic Fit Score cut-off • Introduce an enhanced FY12 PPA process and the timeline for execution • Introduce ASME Sustaining Innovation process

  3. FY11 PPA Lessons Learned • Communication • Educate more volunteers about PPA (not just Board level, but also committee level) • Better educate the strategic fit “scorers” about programs from their sector • Emphasize the importance of data collection process and it’s impact on the results • Better communicate definition of mandatory program, for example programs with “in-kind contributions” • Process Design • Further vertical analysis of programs at the product level • Update Strategic Fit Matrix to align with the latest BSC • Consider using updated methodology for quadrant cut-offs (to be approved by SMC) • Data • Maintain consistent methodology for number of users/beneficiaries in a program • Execution • Ensure participation and buy-in by all relevant stakeholders prior to report out at Congress • Reporting • Improve presentation of reporting framework

  4. FY12 Strategic Fit Matrix: Updates • “Vertical” dimensions: • Alignment of Sector goals to the BOG Strategic Initiatives based on FY11 BSC and Sector strategy plan • Assignment of weights to BOG Strategic Initiatives according to the Sector strategy plan • “Horizontal” dimensions : • Alignment across 4 themes for Stakeholders & Internal goals: • Quality • Novelty/enhancements • Expansion of customer base • Mutually beneficial relationships • Alignment across 2 themes for the Learning & Growth goals: • Leadership & stakeholders’ alignment • Enabling knowledge sharing & learning

  5. FY12 Strategic Fit Matrix: Centers Sector

  6. Strategic Fit Dimension – Establishing Cut-off Line

  7. Enhanced PPA Timeline April STEP 1: PM team to update the Strategic Fit matrices, enhance the process and test and validate the improved methodology STEP 2: Educate all relevant stakeholders on PPA methodology STEP 3: Sectors to create list of programs (and products within each program) that will require funding for the next fiscal year STEP 4 : Sector teams to provide all required data including strategic fit scoring to PM STEP 5: PM to produce PPA report of recommendations using Sectors’ input STEP 6: PPA documentation for COFI meeting Improvement Phase June June September September October October Execution Phase November November December January March

  8. Next Steps on PPA • Present PPA process framework to each individual sector’s board before September 2010 • Work with the Sector staff and volunteers on collecting the data on products and programs • Follow the timeline for FY12 PPA process to prepare results to be presented in November 2010 at Congress

  9. Sustaining Innovation Process

  10. ASME Sustaining Innovation (SI) Process • What ? • Process to develop and implement ideas to enhance existing products and services or to create new products or services • Impact ? • Changes the dynamics within the existing programs or the marketplace. • Delivers higher value products to its customers • Increases functionality in existing products • Creates opportunities for expansion into new markets • Connection to PPA ? • SI can be used to act and implement PPA recommendations to revamp and re-define programs

  11. ASME Sustaining Innovation (SI) Process • Criteria for SI • Does it support ASME’s vision, mission, and strategic priorities? • Does it meet ASME’s SI definition • Changing the dynamics within the existing programs or the marketplace. • Assisting in delivery of higher value products to its customers. • Increasing functionality in existing products. • Creating opportunities for new markets Phase 0: Project Plan development Define product or program; establish feasibility; develop business model; and define market risk. Develop project plan • Phase I: Business Plan development • Develop business plan, including: • Refined project plan • Refined resource requirements • Intellectual property strategy • Market Research conducted Phase II: Product Development Plan Conduct product/program development and complete a formal recommendation for Sector pilot launch ASME IdeaPort Phase 0 Project Plan Phase I Business Plan Phase II Product Development Plan New Product Monitor Success/Failure Rate $5 k to 10k $20 k to 30k $35k to 100k + Monitor Success/Failure Rate Monitor Success/Failure Rate Monitor Success/Failure Rate • Graduation Criteria • Approval of SI idea to create project plan Graduation Criteria Approval of project plan to create business plan Graduation Criteria Approval of business plan to create product development plan Graduation Criteria Approval of funding for product launch Innovation Archive Monitor Success Rate at Each Phase

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