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City of Stoughton

City of Stoughton. 2014 Executive Budget Proposal. 2014 BFO Budget Process. Began in January 2013 with Council Strategic Planning Sessions Council reaffirmed the 4 priority areas to set Strategic Plan: Safe, healthy Community Stable Self-sufficient Economy Well Run Government

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City of Stoughton

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  1. City of Stoughton 2014 Executive Budget Proposal

  2. 2014 BFO Budget Process • Began in January 2013 with Council Strategic Planning Sessions • Council reaffirmed the 4 priority areas to set Strategic Plan: • Safe, healthy Community • Stable Self-sufficient Economy • Well Run Government • Welcoming Community/ Arts /Culture/Recreation • Leadership team prepared offers aligned with the strategic plan.

  3. BFO – Process (cont) • Results teams ranked offers by strategic priority • Preliminary Funds were allocated • Final ranking worksheets • Results Team Report out to Council 8/27/13 • Council review at Finance Committee meeting 9/10/13 • Coffee with the Mayor/Budget discussion 9/13/13 • Citizen Budget Listening Session 9/16/13 • Mayor and Leadership Team review and revise budget numbers • Mayor presents executive budget 10/03/13 • Council Review and workshops- October

  4. Budget Gap • Original budget gap $762,045 • Reductions before Results Teams • Eliminate new employee requests ($319,384) • New Debt and Equip Replacement ($150,000) • Budget Gap for Results Team Review: $292,661

  5. Paying for Today’s needs with Today’s Dollars The Line was Drawn

  6. What falls near or below the line? • Team 2: Economy • RDA • Library Services for small business • Market the Opera House as a destination location • Team 3: Safety • Senior Center Information and Assistance • Licensing • Court • Building Permits and Inspection

  7. Team 4: Government • Interdepartmental Phone Administration/support • City Webpage administration • Interdepartmental Media Tech Support • Government Media Production • Team 51: Community • Library Technology • Urban Forestry • Library Services for the visually impaired • Cemetery Maintenance • Opera House-Cultural Attraction • Landmarks Commission

  8. Citizen Comments: Highest Priorities “Providing Services that directly affect quality of life and health of the community”

  9. Citizen Comments: Highest Priorities • Economy: • Increase new businesses • RDA funds for Downtown/other funding sources • Opera House • Safety: • Police, Fire, EMS • Emergency Preparedness, Snow &Ice Removal • Senior Center Services

  10. Citizen Comments: Highest Priorities • Government: • Financial and Accounting Services • Information Technology • Parks and Trees • WSTO Media Production • Community: • Urban Forestry • Refuse and Recycling • Community Media Production • Library Services

  11. 2014 Budget Highlights

  12. Budget Alignment with the Strategic Priorities • Increased spending for Urban Forestry • Additional funds for purchasing trees • Additional funds for tree maintenance • Increased Library funding by 7.1% • Supports Safety programs through Community partnerships • K9 program • School Resource Officer • Identified funds to address administrative needs at City Hall • Recognizing employees as our greatest asset, this budget includes modest wage adjustments.

  13. What does our $13.5M budget buy for the Citizens of Stoughton? Stable Self Sufficient Local Economy 4 Offers $272,880 Safe and Healthy Community 20 Offers $5,185,895 Well Run Government 17 Offers $3,835,909 Community/Culture/Recreation 22 Offers $3,570,387

  14. Team 2: Economy

  15. Stable Self-Sufficient Local Economy: 4 Offers Funded: • Economic Development Administration • City Planning and Zoning Administration • Redevelopment Authority • Opera House as a Destination Location

  16. Team 3: Safe & Healthy

  17. Safe, Healthy Community: 20 Offers Funded • EMS Services • Fire: Emergency Response • Police: Emergency Response • Police: Patrol • Winter Snow and Ice removal • Police Professional Standards • Fire Emergency preparedness • Fleet Maintenance • Senior Center Nutrition • Police Clerical/Dispatch • Senior Center Case Management

  18. Safe, Healthy Community • Police Records & Technology • Streets & Infrastructure Maintenance • Police Investigative Services • Youth Center • Senior Center information and assistance • Licensing • Storm Water Maintenance • Court • Building Inspection and permits

  19. Team 4: Government

  20. Well Run Government 17 Offers Funded • Financial and Accounting Services • Clerk Administration • Personnel • Council/Committees • Mayor • Elections • Insurance/Risk Management • Assessor • Treasury Management • Debt Service

  21. Well Run Government • Information Technology • City Attorney Services • Building Maintenance/City Facilities • Interdepartmental Phone • City Webpage Design/Admin • Interdepartmental Media Tech • Government Media Production

  22. Team 5: Community

  23. Community/arts/culture/recreation 22 Offers Funded • Refuse and Recycling • Opera House Performance Venue • Major Project Coordination • Library: Circulation • Library: Children & Families • Recreational Opportunities • Signs and Markings • Parks Maintenance • Parks Mowing • Senior Center Programming • Shared Ride Taxi Service

  24. Community/arts/culture/recreation • Parks and Open Spaces • Brush Collection • Community Commitment • Library: Adult Services • Troll Beach • Broadleaf Control in Parks • Community Media Production • Library Technology • Urban Forestry • Cemetery Maintenance • Opera House as a Focal Point for Culture

  25. Balancing the Budget: 4 ways • Recognizing additional revenue • Look Outside the Box • Make the best possible use of the Reserve Funds available • Dig a little deeper

  26. 1.) Recognizing new revenues • Additional Utility pilot revenue - $45,000 • Additional State Shared revenue - $12,500 • Utilizing the allowed Levy increase: • 0.45% Net new construction - $30,000

  27. 2.) Outside of the Box ways to reduce Levy Funding: Use of Grant Sources to fund: • Senior Volunteer Coordinator position • Youth Center Director and staff • Recreation Department Interns • Equipment needs for the Fire and EMS Departments • Friends of the Library provide much needed materials Numerous Volunteers: • Elections • Opera House • Food Pantry • Seniors Center • Park improvements/maintenance • Many more

  28. 3. Making the best possible use of the Reserve Funds available • Use of RDA and Economic Development Fund Balance • Use of available TIF 3 Funds – Williams Drive • Use of available TIF 4 Funds – RDA Revolving Loan Fund • Strong General fund Reserves: • Fund Contingency • Establish new IT/Radio Maintenance Fund reducing the transfer to Capital Outlay

  29. 4. Digging a little deeper • Working with the Leadership Team to review budget line items taking into account past trends and future needs: • Additional operating revenue: $54,375 • Decreased operating expenses: $80,000 • Line Item Corrections: $(35,328)

  30. Funding is Aligned with the Strategic Plan Determined by input from: • Citizens • Results Team • Leadership Team • Council 64 Offers Funded!

  31. Partially Unfunded offers: Taking into account Results Team and Citizen recommendations: • Library services for small businesses: • Encourage partnerships with others • Landmarks commission • Look for other funding sources • Library services for the visually impaired • Grant opportunities

  32. 2014 Proposed Budget A Look at the Funding:

  33. BFO Funding Allocation = • Total Revenue Available • Less Dedicated Revenue • Equals Total funds available for allocation • Less remaining cost of offers • Equals = Budget Gap

  34. 2014 Total Revenue Available: • 2012 Base Levy = $7,136,381 • 0.45% Net New Construction = $ 30,000 • Addtl Levy for Debt & Equip Repl = $ 150,000 • Total 2013 Tax Levy = $7,316,381 • All Other Sources of Revenue = $5,959,408 • Total Revenue Available = $13,275,789

  35. BFO Funding Allocation Equation = AVAILABLE REVENUE • Total Revenue Available 13,275,789 • Less *Dedicated Revenue - 3,732,429 • Equals Total funds available for allocation $ 9,543,360 *“Dedicated Revenues” are those revenues that would not be realized if the associated service or program did not exist.

  36. BFO Funding Allocation Equation = FUNDS NEEDED • Total Offers Cost 13,568,450 • Less Dedicated Revenue - 3,732,429 • Equals Total $$ needed to fund offers $ 9,836,021

  37. Final Allocation to Priorities Balanced Budget: Revenue = Expenditures Closes the operating gap ($292,000), Makes use of Reserve Funds, Includes a Levy increase of $180,000 for additional Debt Service, Equip. Maintenance and Net New Construction. Leaves 3 offers partially unfunded.

  38. Compare 2014 to 2013 BFO Funding

  39. Stoughton Financial Stability Plan • Curb & Gutter Revolving Fund • 5 year Financial Plan –New Planning Sessions Jan 2014 • CIP Planning • Realignment of Debt • Budgeting for Outcomes • Building Maintenance fund • Equipment Replacement fund • Storm Water Utility • IT/Radio Maintenance fund Paying for Today’s needs with Today’s Dollars

  40. 2013 Equipment Replacement Fund

  41. 2014 Proposed Capital Outlay: $200,153

  42. 2014 -IT/Radio Maintenance Fund • New Fund for 2014 • Initial Funding through GF Reserve • Used to Purchase • IT Equipment • Software • Radio replacements 2014 IT Purchases: Computers:$25,000 Software: $80,000 Network: $58,000

  43. Proposed Budget Results • Balanced Budget: Revenue = Expenditures • Closes the operating gap ($292,000) • Makes use of Reserve Funds to fund • RDA • Economic Development • Contingency • New IT/Radio Maintenance Fund • Includes a Levy increase of $180,000 • additional Debt Service, • Equip. Maintenance and • Net New Construction. • Leaves 3 offers partially unfunded.

  44. The Bottom Line: • 2013 tax levy has 0.45% Net New Construction = $30,622 • 2.52% levy increase for increased Debt Service and Equip. Replacement fund. • Average home values (assessments) fell 2%

  45. Budget Workshops 4 Budget Workshops scheduled : October 3: Presentation of the Executive Budget Proposal Review Capital Budgets October 10:    General Fund Budget Review October 17 :   Continued General Fund Discussions (if needed) October 24: EMS Budget Presentation - discussion                             Utilities Budget Presentation – discussion Storm Water Utility Budget Presentation-discussion Budget Public Hearing and Adoption: Tuesday, November 5

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