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GRANT AMENDMENTS

GRANT AMENDMENTS. PROCESSES & PROCEDURES. WHEN REQUIRED. Program Amendments (Ch. 3, Section 9) You must receive formal DCA Approval to… Add a new activity or delete an approved activity Increase or decrease scope of activity by 10% or more

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GRANT AMENDMENTS

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  1. GRANT AMENDMENTS PROCESSES & PROCEDURES

  2. WHEN REQUIRED Program Amendments (Ch. 3, Section 9) • You must receive formal DCA Approval to… • Add a new activity or delete an approved activity • Increase or decrease scope of activity by 10% or more • Propose activity in area other than approved CDBG Target Area • Transfer funds from one activity to other greater than 10% of grant amount • DCA will consider effect on match/leverage • If proposed change is substantial, you must hold another public hearing September 5-6, 2013

  3. ADDING / DELETING ACTIVITY EXAMPLES: • Adding Acquisition when not part of original grant • Adding Engineering/ Architect fees when initially the local government was paying • Deleting Water from a Streets/Drainage & Water grant September 5-6, 2013

  4. DECREASE IN EXCESS OF 10% COULD BE ANY OF THE FOLLOWING: • 10% of beneficiaries • 10% of the size of the building • 10% of the amount of water/sewer lines to be installed • 10% of the houses to be rehabilitated/ reconstructed September 5-6, 2013

  5. WORK IN OTHER AREAS COULD BE ANY OF THE FOLLOWING: • Extending water/ sewer lines outside target area with remaining funds • Rehabilitation of house(s) outside original target area • Change of use of building built with grant funds September 5-6, 2013

  6. TRANSFER OF FUNDS Any transfers between approved line items in excess of 10% of grant award requires an amendment For most grants, this will be transfers in excess of $50,000 (assuming $500,000 grant) September 5-6, 2013

  7. PROCESS • First – discuss with your CDBG Field Rep. • Second – discuss with DCA • Third – after verbal approval, submit required documentation (See manual, Ch. 3, Section 9) • Fourth – if amendment is determined by DCA to be “substantial” then hold public hearing September 5-6, 2013

  8. REQUIRED DOCUMENTS REVISED NARRATIVES/ADDITIONAL DOCUMENTATION • DCA-4 & 5 • Provide a narrative that describes the need for the amendment and discusses the plan of action • Letter from engineer explaining the need and plan of action and providing a cost estimate • Map September 5-6, 2013

  9. REQUIRED DOCUMENTS • Public Hearing documentation, if amendment is determined to be substantial • Other Revised Forms • DCA-2 • DCA-6 • DCA-7 • DCA-8 • Environmental may need updating. • An amendment is a “mini” application September 5-6, 2013

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