Project IndFak in Denmark - implementation of OIOUBL

1. Project IndFak in Denmark- implementation of OIOUBL CENBII Rome, Sep. 2009

2. Our Vision – and yours • e-business should be just as easy as sending an email • Just as open as the internet, • Everyone can be part of the electronic business processes • e-business should be able to cross borders as easy as sending an email

3. Three string approach • Legislation • Infrastructure • Business-standard push

4. The story so far... • The ambition was to increase e-procurement in Denmark using the public sector as a driver. • Legislation • February 1st 2005 • It became mandatory that all invoices to the public sector have to be sent electronically • Infrastructure – for exchanging invoices • VANS since 2005 • Scanning agencies • Digitize paper based invoices (OCR) • Invoice standard • OASIS Universal Business Language, version 0.7

5. Business-Standard Push

6. The big picture Shared service center Shared financial system ØSC System content & transactions NS Private market CENTRAL Tenders (FM, SKI, local) Shared procurement system Local institutions LOCAL Institution A Goods Invoice Order Payment IndFak Vendor Institution B Institution C PUBLIC PRIVATE

7. The big picture Shared service center Shared financial system ØSC System content & transactions NS Private market CENTRAL Tenders (FM, SKI, local) Shared procurement system Local institutions LOCAL Institution A Goods Invoice Order Payment IndFak Vendor Institution B Institution C PUBLIC PRIVATE

8. The IndFak Project • Procurement of one system to support all eInvoicing and eOrdering in the Danish government • Based on Best Practice for eSourcing • Shared solution, but also legislation, shared tendering and adaption of sector wide best practice • Integrated with most commonly used ERP (95%) • 2011 goals: • 2/3 procurement with digital ordering • 2/3 invoice-to-order match

9. Objectives • Digitalize and make effective the end-to-end process from procurement to invoice and payment. • Creating a homogeneous basis and harvest the benefits of joint governmental procurements • The system to be used by 150+ governmental institutions; In-voice module is obligatory while the procurement module is optional • Implementation Q4 2009 – Q3 2010. • Total cost reductions are estimated at 69.000 mill. kr. ann.

10. Requi- sition Appro- val Orde- ring Deli- very Invoi- cing Pay- ment E-invoicing Electronic Procurement & Financial System End-to-end proces

12. Marked • Type A: Low level - no system, eInvoice only • Type B: Low level - uses Front End, eInvoice, eOrder, eKatalog • Type C: Medium level - OIOXML invoice/credit note • Type D: High Level - Full UBL Implementation

13. The benefits of EasyTrade standards • One single standard for the end-to-end process • Standardized guidelines for vendors • Selection of profiles comprised of sets of documents • Single end-point registration • Its still not plug and play, but a mayor step towards harmonization of the Danish e-business marked

14. Order Vendor Buyer 2. Order response simpel 1. Order 2. Order response 3. OrderChange 4. Order response simpel 1. Order 2. Order response 3. OrderCancellation

15. Order Response Simple • OrderReference.ID • AcceptedIndicator • RejectionNote • IssueDate

16. Profile/Document

17. Sourcing: Catalogue CatalogueDeletion CatalogueItemSpecification CataloguePricingUpdate CatalogueRequest Ordering: Order Order Response Simple Order Response Order Change Order Cancellation OIOUBL - a Danish implementation of UBL

18. Billing: Invoice Credit Note Reminder Statement Other: Application Response OIOUBL - a Danish implementation of UBL

19. Questions?