School District of Osceola County Facilities, Planning, Maintenance & Construction

School District of Osceola CountyFacilities, Planning, Maintenance & Construction Monthly Update April 2009

Report Contents • Planning Services Division Update • Concurrency • Project Coordination with Local Government • Permitting Services Division Update • Activity Report – Permits, Inspections, C.O.’s • Administrative Issues (No Updates this Period) • Maintenance Department Update • Portables Update • Design and Construction Services Division Update • Goals • Capital Outlay Planned Projects Update • Major Projects Status Summary • New Schools in Development Update • Project Highlights- Summary Cost Report Current Major Projects • Tax Savings Summary – New Schools • Major Projects Highlight Reports • Request for Services (RFQ/RFP/Bid update) • Working Issues

Planning Concurrency . The ILA will be executed when all Parties have signed it. The PSFE has been adopted by Osceola County and St. Cloud. The City of Kissimmee is waiting until June 2, 2009. Osceola County and St. Cloud have also adopted their implementing ordinances. With these dates, implementation of school concurrency will be in mid-July for Osceola County and St. Cloud and late August for the City of Kissimmee. District Staff have been finalizing elements of the process for a smooth transition into actual concurrency, (we’ve had a very long dress rehearsal). TWG has been working together to gain a consensus for the administration and management of concurrency among all agencies. Until concurrency is implement staff will continue to submit capacity reports to all local governments as comment for inclusion in their development review meetings and track all residential development .

Planning Project Coordination • The Long Range Planning and Permitting Services staff is working with staff in other SDOC Departments and our local governments to coordinate projects for improvements to schools within the community. • Examples of the projects include: • Working with County and City staff to develop an inventory and priority listing of new sidewalks needed near existing schools for pedestrian access. • Attendance at the Community Traffic Safety Team (CTST) meetings to discuss safe access to schools. • Coordination of plan review for Renovation and Classroom Addition projects at existing schools. • Data collection and information sharing for the development of long range student enrollment projections and future school siting.

Permitting – Activity Report • April 11 – May 10, 2009 • Month TotalYTD • Inspections Recorded 61668 • Certificates of Occupancy 157 • Certificates of Completion 10 85 • Permits Issued 16 95

Maintenance DepartmentPortable Classroom Update • Update. • Update.

Design & ConstructionGoals • Completion/Start of all Capital Outlay Planned Projects within the fiscal year. • Completion/Start of 90% of ’08-’09 planned projects by June 2009. 2. Design and start construction of Major Construction Projects • Start construction on Mill Creek ES Wing Addition, pending approvals and open August ‘09. • Start construction on Pleasant Hill ES Wing Addition, pending approvals and open August ‘09. • Open New Beginnings January ‘09. • Start construction on ES “N” in 2009, pending site acquisition and approvals, and open August ‘10. • Start Phase I Construction on OHS Comprehensive Renovation in ‘09. • Start Phase I Construction on SCHS Comprehensive Renovation in ‘09. 3. Implement Management Initiatives. • Publish a Process & Procedures Manual; 2nd draft copy for June ’09.

Design & ConstructionCapital Outlay Program Status – ’08-’09 • More than 77% of the Planned Capital Projects have been “Completed” or “Started”. • 53% of the remaining Planned Capital Projects are scheduled to be completed during the 2009 Summer Break The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only.

Design & ConstructionMajor Projects Status Summary • Elementary School N- in CM Selection Phase • Mill Creek Elementary Classroom Wing Addition – Construction Started 2/5/2009 • Pleasant Hill Elementary Classroom Wing Addition- Construction Started 2/18/2009 • Thacker Avenue Elementary Classroom Wing Addition- in Design Phase • Poinciana High School Auditorium- Construction Started 12/1/08 • Osceola High School Comprehensive Renovation- in Design Phase • St. Cloud High School Comprehensive Renovation- in Design Phase • Lakeview Elementary HVAC System Replacement- in Design Phase • Elementary School L- construction complete • Elementary School M- under construction • Middle School CC- under construction • Osceola School for the Arts HVAC Replacement/Functional Remodeling- construction complete • Mill Creek Elementary School HVAC System Replacement- Phase I construction complete

Design & ConstructionNew School Development Update • Elementary School “N” • Planning • Contracts for purchase and sale for two parcels have been approved. • 10/15/08 Due Diligence evaluations completed. • 05/09 Projected completion for County approvals of Comprehensive Development Plan and Plat. • Design & Construction (pending acquisition and jurisdictional approvals) • 10/21/08 Projected Architectural Contract Approval to Board. • 2/2/09 Projected for Construction Document completion. • 6/19/09 Projected for CM bidding • 7/7/09 Projected for GMP approval to the Board. • 7/10/09 Projected Construction Start. • 8/15/10 School available for Opening. • Comments: Reuse of the Osceola Plan elementary prototype in the Boggy Creek corridor.

Design & ConstructionProject Highlights- Summary Cost Report Current Major Projects

Design & ConstructionProject Highlights- Owner Direct Purchase Tax Savings Summary

Design & ConstructionProject Highlight – Sports Authority

Design & ConstructionProject Highlight – Elementary L 16

Design & ConstructionProject Highlight – Middle School CC 19

Design & ConstructionProject Highlight – Elementary School M 22

Design & Construction Request for Services • Solicitations under development – to Purchasing None at this time. 2. Advertised Solicitations None at this time. • Solicitations Under Review/Selection Process • Permit Plan Review, Professional Building Code Inspection Services, and Building Official Administration RFQ

Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board. • OCSA Auditorium Roof – contractor default

Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board. • OCSA Auditorium Roof – contractor default • Contractor/Manufacturer indicates that complete replacement of deficient work will be completed at no cost to SDOC. Letter Agreement language has been Board approved and mobilization to replace the deficient work will begin within 30 days. Interior renovation work has proceeded without the roof remediation work. Roof remedial work will not be complete at the time of completion of the renovation. Contractor is actively working as a part of the OCSA HVAC Replacement and Auditorium/Ballroom Renovation Project, in which the remedial roof work will be completed.

End of Presentation

School District of Osceola County Facilities, Planning, Maintenance & Construction