School District of Osceola County Facilities, Planning, Maintenance & Construction

School District of Osceola CountyFacilities, Planning, Maintenance & Construction Monthly Update November / December 2009

Report Contents • Planning Services Division Update • Concurrency • Project Coordination with Local Government • Permitting Services Division Update • Activity Report – Permits, Inspections, C.O.’s • Maintenance Department Update • Portable Classroom Update • Work Orders Update • Design and Construction Services Division Update • Goals • Capital Outlay Planned Projects Update • Major Projects Status Summary • New Schools in Development Update • Project Highlights- Summary Cost Report Current Major Projects • Tax Savings Summary – New Schools • Major Projects Highlight Reports • Request for Services (RFQ/RFP/Bid update) • Working Issues • Facilities Division • Process Improvement Update

Planning Concurrency School Concurrency is implement district wide. All development applications are reviewed for impacts to schools, and staff either makes recommendations or issues a statement of the impact. During the month of December, eight development applications were reviewed by staff, zero were residential development. An Interlocal Agreement has been written by our attorney and is currently being edited to the local government attorneys’ satisfaction in order to allow the review fees to be collected by the jurisdiction receiving the applications. After it is approved, the local governments will adopt it. Staff is currently working with St. Cloud and the County to plan for schools in the St. Cloud Joint Planning Area. Staff is also working with the County and the Growth Management Task Force in developing a policy for school siting in the County’s Comprehensive Plan.

Planning Project Coordination • The Long Range Planning and Permitting Services staff is working with staff and other SDOC Departments and our local governments to coordinate projects for improvements to schools within the community. • Examples of the projects include: • Working with County and City staff to develop an inventory and priority listing of new sidewalks needed near existing schools for pedestrian access. • Attendance at the Community Traffic Safety Team (CTST) meetings to discuss safe access to schools. • Coordination of plan review for Renovation and Classroom Addition projects at existing schools. • Data collection and information sharing for the development of long range student enrollment projections and future school siting.

Permitting – Activity Report • Current Recording PeriodYear-to-Date • Nov. 11, 2009 – Jan. 08, 2010 July 1, 2009 – Jan. 8, 2010 • Inspections Recorded 74 213 • Certificates of Occupancy 2 7 • Certificates of Completion 9 35 • Permits Issued 20 81

Design & Construction Services Division UpdateGoals • Completion/Start of all Capital Outlay Planned Projects within the fiscal year. • Completion/Start of 90% of ’09-’10 planned projects by June 2010. • Design and start construction of Major Construction Projects • Start construction on ES “N” in 2009, pending approvals, and open August ‘10. • Start Phase I Construction on OHS Comprehensive Renovation in 2009. • Start Phase I Construction on SCHS Comprehensive Renovation in 2009. • Begin Design of Highlands ES Comprehensive Renovation in 2009-2010 and start phased construction June 2010. 3. Implement Management Initiatives. • Publish a Draft Process & Procedures Manual March 30, 2010.

Maintenance DepartmentPortable Classroom Update New portables are being added to the Gateway High School campus so others can be removed for the construction of the new building addition.

Maintenance DepartmentWork Orders July 2009-Present Update TypeReceived Completed General Maintenance 12,230 12,619 Fire Alarm 487 516 Health & safety 970 583 Preventive Maintenance 2,9503,894 16,637 17,612 ** Figures calculate work orders that are carried over from previous fiscal year. Type Current Work Orders General Maintenance 2,404 Fire Alarm 30 Health & Safety 744 Preventive Maintenance 2,756 5934

Design & ConstructionCapital Outlay Program Status – ’09-’10 (Capital Planned) • 65% of the Yearly Planned Capital Projects have been “Completed” or “Started”. The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only.

Design & ConstructionCapital Outlay Program Status – ’09-’10 (All Projects) • 51% of all Facilities Division’s ongoing projects have been “Completed” or “Started”. The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only.

Design & ConstructionMajor Projects Status Summary • Elementary School N- Construction Started 7/31/2009 • Thacker Avenue Elementary Classroom Wing Addition- Construction Started- 9/22/09 • Poinciana High School Auditorium- Construction complete , opened- 10/20/09 • Osceola High School Comprehensive Renovation- Construction Started- 9/22/09 • St. Cloud High School Comprehensive Renovation- Construction Started- 9/22/09 • Administration Building 1000 Exterior Renovation- Construction to start -2/1/10 • Gateway High School Building Addition- Construction to start- 5/1/10 • Highlands Elementary Replacement &Comprehensive Renovation- Construction to start- 6/1/10

Design & ConstructionNew School Development Update Elementary School “N” • Planning • Contracts for purchase and sale for two parcels have been approved. • 10/15/08 Due Diligence evaluations completed. • 11/30/09 Projected completion for County approvals of Final Plat. • Design & Construction (pending acquisition and jurisdictional approvals) • 10/21/08 Projected Architectural Contract Approval to Board. • 2/2/09 Projected for Construction Document completion. • 6/19/09 Projected for CM bidding • 7/28/09 Projected for GMP approval to the Board. • 7/31/09 Projected Construction Start. • 8/15/10 School available for Opening. Comments: Reuse of the Osceola Plan elementary prototype in the Boggy Creek corridor.

Design & ConstructionNew Construction Development Update Osceola High School Comprehensive Renovation Project • Planning • 07/28/09 Contract for purchase and sale for one parcel to School Board. • 03/31/10 Projected completion for Due Diligence evaluations. • 03/31/10 Projected completion for City of Kissimmee approvals of school site plan review. • Design & Construction (pending acquisition and jurisdictional approvals) • 7/27/09 Projected for Construction Document completion. • 8/20/09 Projected for CM bidding • 9/15/09 Projected for GMP approval to the Board. • 9/22/09 Projected Construction Start- Phase 1B • 12/15/10 Phase 1B available for Opening. (Gym/Cafeteria, Auditorium) Comprehensive Renovation of the entire campus over multiple phases and years.

Design & ConstructionNew Construction Development Update St. Cloud High School Comprehensive Renovation Project Planning • Planning • Contracts for purchase and sale for two parcels have been approved. • 07/01/10 Projected completion of acquisition of one parcel. • Design & Construction (pending acquisition and jurisdictional approvals) • 7/25/09 Projected for Construction Document completion. • 8/25/09 Projected for CM bidding • 9/15/09 Projected for GMP approval to the Board. • 9/22/09 Projected Construction Start- Phase 1 • 8/20/10 Phase 1 available for Opening. (Classroom Bldg., Cafeteria) Comprehensive Renovation of the entire campus over multiple phases and years.

Design & ConstructionProject Highlights- Summary Cost Report Current Major Projects

Design & ConstructionProject Highlights- Owner Direct Purchase Tax Savings Summary

Design & ConstructionProject Highlight – Elementary School N

Design & ConstructionProject Highlight – Osceola High School Comprehensive Renovation

Design & ConstructionProject Highlight – St. Cloud High School Comprehensive Renovation

Design & Construction Request for Services • Solicitations under development – to Purchasing January /February 2010 • Continuing Service Contract for Geotechnical, Materials Testing, and Threshold Inspection Services • Architect for the Phased Comprehensive Construction Project at Thacker Avenue Elementary School • Construction Manager @ Risk for the Phased Comprehensive Construction Project at Thacker Avenue Elementary School 2. Advertised Solicitations • HVAC Test and Balance Services for the Highlands Elementary School and Gateway High School Construction Projects • Construction Manager @ Risk for the Phased Comprehensive Construction Project at Highlands Elementary School • Geotechnical, Materials Testing, and Threshold Inspection Services for the Highlands Elementary School and Gateway High School Construction Projects 3. Solicitations Under Review/Selection Process • CM@ Risk for the Classroom Building Addition at Gateway High School

Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board. • Poinciana H.S. Auditorium- Contractor has now attained Substantial Completion on October 20, 2009 (62 days beyond contract date). Final Completion except for exterior graphics and some punch items, has been achieved. Final Closeout projected in February.

Facilities Division- Process Improvement Update Completed Processes • Project Request Process • Capital Outlay Projects Management Process • Solicitation and Contract Development Process • Agenda Item Preparation Process • Capital Outlay Projects Review Process Processes in Development and Final Review • Contractor/Vendor Evaluation Process • Target Completion- March 30, 2010 • This process is to be built into the e-Builder Project Management Solution. • Action Items Management Process • Target Completion- March 30, 2010 • This process is to be built into the e-Builder Project Management Solution. • Construction Standards Review and Update • Target Completion- March 30, 2010 • Final Review to take place week of March 15, 2010 • Educational Specifications Review and Update • Target Completion- April 30, 2010 • Final Review to take place week of April 12, 2010 • Facilities Division Procedures Manual (Draft) • Target Completion- March 30, 2010 • Final Review to take place week of March 15, 2010 • Present to the School Board April 7, 2010

End of Presentation

School District of Osceola County Facilities, Planning, Maintenance & Construction