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MOSIS Phase III Update February 2008

MOSIS Phase III Update February 2008. Goals of the Session. Understand how MOSIS intends to use data provided from the February Student Core and Graduate Follow-Up files. Review the data items required to be reported in the February Student Core and Graduate Follow-Up files.

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MOSIS Phase III Update February 2008

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  1. MOSIS Phase III UpdateFebruary 2008

  2. Goals of the Session • Understand how MOSIS intends to use data provided from the February Student Core and Graduate Follow-Up files. • Review the data items required to be reported in the February Student Core and Graduate Follow-Up files. • Review which students should be reported in the February Cycle. • Review upcoming cycles and training opportunities.

  3. POLLING QUESTION What user group do you represent? A – Assessment/Curriculum B – Core Data C – Technology D – Team (multiple individuals from above) E – Other

  4. MOSIS Phases • Phase I – State ID implemented in spring of 2005 • Phase II – Pre-coding State assessments first used for spring 2006 • Phase III – Core Data at the student level June 2007 pilot began • Began communicating with Districts and Vendors October 2006 • Monthly conference calls with the vendors and MOSIS advisory group • Began the pilot with the June 2007 Cycle • Communicate with: • Superintendents • Core Data contacts • Users with MOSIS access • Assessment and Curriculum contacts • NOTE – Added MOSIS Contact to Screen 3 of Core Data

  5. MOSIS Phase III – Core Data at the Student Level Current Core Data Screens Screen 02 -- District Data (August Cycle) Screen 03 -- District Contact Personnel (August Cycle) Screen 04 -- District Directory (August Cycle) Screen 05 – LEP Census (October Cycle) Screen 06 -- District Tax Data (August Cycle) Screen 07 -- Library Media Center (June Cycle) Screen 08 -- Attendance Center (August & February Cycles) Screen 09 -- Discipline Incidents (June Cycle) Screen 10/10A -- School Calendar (August & June Cycles) Screen 11 -- Special Education Placement Counts by Age (December Cycle) Screen 12 -- Special Education Exiter Counts by Age (June Cycle) Screen 13 -- Secondary Headcount (June Cycle) Screen 14 -- Attendance (June Cycle) Screen 14A -- Resident II Attendance (June Cycle) Screen 14B -- Resident II Grade Point Average (June Cycle) Screen 15 -- Home School/Free and Reduced Lunch (February Cycle) Screen 16 -- Enrollment, Membership and Summer School (Aug., Oct., & Feb. Cycles) Screen 17 -- Physical Fitness Assessment (June Cycle) Screen 18 -- Educator Data (October Cycle) Screen 19 -- Professional Development (June Cycle) Screen 20 -- Course and Assignment Data (October Cycle) Screen 21 -- Educator Vacancy (October Cycle) Screen 22 -- Sending School Courses and Enrollment (October Cycle) Screen 24 -- Summer School Courses and Enrollment (June Cycle) Screen 26 -- Career Education Follow-Up (February Cycle) Screen 27 -- Career Education Follow-Up - Sending School (February Cycle) Screen 29 -- Post Secondary Adult Follow-Up (February Cycle) Screen 30 -- District Level Census of Technology (April Cycle) Screen 31 -- Building Level Census of Technology (April Cycle) • February Cycle

  6. MOSIS Phase III – Core Data at the Student Level Existing Core Data translates to the following cycles and file submissions – MOSIS Phase III

  7. Understand how MOSIS will use data provided from the February Cycle • MOSIS will PILOT the use of student level data needed by Core Data screens. • Student Core will be used to populate Screens 15 and 16. • This will include students enrolled in the district on the count date the last Wednesday in January 2008 • Graduate Follow-Up will be used to populate Screen 8, 26, 27 and 29. -- This will include students who graduated during the 2006-2007 school year. Follow-up on the 2007 graduates. • MOSIS will use the February data as a “PILOT” to test various processes – district vendor extracts, district data and DESE’s process to summarize the student level data to populate the Core Data screens.

  8. POLLING QUESTION Did your district certify a December Trial? YES NO

  9. Understand which students should be reported in the February Student Core File. • A single record for every student.

  10. Review the data items required to be reported in the February Student Core File.

  11. February Student Core will be used to populate Screen 15

  12. February Student Core will be used to populate Screen 16

  13. 57 Data Items February Student Core File

  14. Questions about February Student Core

  15. Quiz QUESTION February Student Core data will be used to populate? A – Previous Year Graduates B – September Membership C – January Membership D – None of the above

  16. Understand which students should be reported in the February Graduate Follow-Up A single record for every student who graduated during the 2006-2007 school year – “2007 Graduates”

  17. Review the data items required to be reported in the February Graduate Follow-Up file.

  18. February Graduate Follow-up will be used to populate Screen 8

  19. February Graduate Follow-up will be used to populate Screen 26

  20. February Graduate Follow-up will be used to populate Screen 27

  21. February Graduate Follow-up will be used to populate Screen 29

  22. February Graduate Follow-Up File 30 Data Items

  23. Questions about February Graduate Follow-Up

  24. Quiz QUESTION Graduate Follow-up will be reported by whom? A – Area Career Center B – The district in which the student graduated from C – The College D – All of the above

  25. POLLING QUESTION • How many plan to use the February Student Core Excel template? YES NO

  26. POLLING QUESTION How many plan to use the February Graduate Follow-Up Excel template? YES NO

  27. MOSIS Phase III – Core Data at the Student Level Next Required Cycles

  28. Upcoming Training Opportunities

  29. Questions and Answers • Web: http://dese.mo.gov/MOSIS/ • Email: webreplymosis@dese.mo.gov • Phone: (573) 526-2572

  30. MOSIS Phase III – Walk Through • The on-line process is the same one used for the MAP Pre-Coding. • The district submission needs to be one file for the entire district. • The user will logon the DESE web application login screen, choose the Missouri Student Information System (MOSIS) option, “Agree” to the security notification and then choose the appropriate component.

  31. MOSIS Phase III – MOSIS Data Collection Basic Steps • Collect and enter data into local systems. • Extract data out of local systems. • Validate data extracted from local systems. • Merge extracted data into district level datasets.(if necessary) • Create trials by uploading datasets to the online MOSIS Data Collection System. • Correct errors and review warnings in the created trial. • Certify created trials.

  32. MOSIS Phase III – 3 Ways to Correct trial data. • Local Student Information System correction • Always desirable to correct data as close to the source as possible. • Download trial and correct data via text editor or spreadsheet application. • Microsoft Excel can alter data and must be used with care. • These changes do not appear in your SIS system. • Edit data online via MOSIS Data Collection System • These changes do not appear in your SIS system.

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