Senior Community Service Employment Program (SCSEP)

Senior Community Service Employment Program (SCSEP) California Department of Aging Coordinator Training Host Agency Requirements

Role of Host Agencies • SCSEP is designed to meet the needs of participants striving for economic security • SCSEP is also designed to help meet theunmet service needs in the community • The Host Agency is where these program goals are achieved

SCSEP and Host Agency Critical Partnership • Participants primary experience in SCSEP takes place at the host agency • Majority of program funds are expended on the community service employment and training experience • Creating new and/or expanding existing community services remains a major SCSEP goal • Performance measures include indicators around the subsidized experience

Host Agencies Must Meet the Following Criteria: • Current 501(c)(3) private non-profit organization OR • Public agency NOTE: Assignments at religious or faith-based organizations: ►Must provide a service open to all community residents ►Cannot involve any form of worship or prayer

SCSEP Expectations of Host Agencies • Meaningful on-the-job training • Support for participant’s IEP and job search • Opportunity to help meet service needs in the community

Host Agency Assignment Description Must Include: • Assignment title • Duties and responsibilities (detailed description) • Host agency identification and FEIN • Hours and days of week • Name and title of supervisor • Criteria for selection • Particular skills, experiences or training requirements for the assignment • Training needed to perform duties and/or to be provided by host agency • Date

Role of Participants at Host Agencies • Participants: • Acquire new skills/update existing skills • Gain greater self-confidence • Learn new workplace systems and procedures • Update resume • Provide valuable community services

Role of Supervisors at Host Agencies • Supervisors: • Provide workplace and task orientation • On-the-job training • Skill and personal development assistance based on participant IEP • Encouragement in job search • Evaluation of participant progress • Updates participant tasks or assignment, if the participant is ready to learn new skills

Host Agency Agreement • The Host Agency Agreement includes the following commitments to: • Support the participant • Provide skill training and supervision in learning/practicing new tasks • Allow the participant to attend meetings, go on job interviews, etc. • Hire a participant if an appropriate opening occurs • Provide a safe working environment • Receive an agency orientation • Abide by agreed upon work schedule

Host Agency Agreement - Continued • The Host Agency Agreement includes the following commitments to: • Submit properly prepared/signed time sheets • Provide periodic performance review and annual performance evaluation • Honor maintenance of effort, prohibit volunteer service at host agency, and non-discrimination • Never supplement participant wages • The Agreement must be signed and dated, renewed yearly, and have 501(c)(3) documentation attached if the host agency is a non-profit organization • The Host Agency Agreement term is one-year

Monitoring Host Agencies • Project Monitoring includes: • Compliance with host agency agreement • Supervision and participant training • Participant progress in learning tasks in position description and/or overcoming personal barriers • Ability to hire • Notification of pending participant rotation (when appropriate) • Annual safety check; more frequent if workers compensation claims warrant

Maintenance of Effort (MOE) Violations – SCSEP Assignments Must Not: • The SCSEP project and the host agency must not assign a SCSEP participant to displace a current employee or to perform duties of laid-off employee

Host Agency File Documentation • Executed Host Agency Agreement with Federal Employee Identification Number—FEIN included • Copy of the Participant Community Service Assignment or Duty Statement • Current 501(c)(3) [unless a public agency] • Authorized signature forms • Acknowledgement of agency orientation • Annual safety evaluation reports • Annual monitoring reports (and any necessary follow-up documentation) • Case Notes with appropriate signature or initials

Senior Community Service Employment Program (SCSEP)