Phase 1 Building Committee

1. Phase 1 Building Committee Assignment Action Steps Review the components of the Master Plan Completed Evaluate needs based on current issues Completed Conduct informational meetings to outline construction scope and process In Progress Present recommended project to Governing Body and congregation for approval January 2010 • Develop a scope of work for Phase One of the Master Plan.

2. Phase 1 Building Committee Assignment Action Steps Assess Capital Campaign financial support Completed Research construction financing options In Progress Develop /implement strategy to fill the financial gap for Scope In Progress Secure permanent financing TBD • Plan construction financing for Phase One

3. Phase 1 Building Committee Assignment Action Plans Hire a design/build team-architect/engineer/contractor Completed Initiate construction design based on scope of work with revised cost estimates In Progress Pending approval - initiate and supervise construction through completion Winter/Spring 2010 • Design and implement construction for Phase One

4. What elements were included in the Master Plan andoriginally targeted for Phase 1? • Items targeted for initial work shown with an asterisk: • Chancel Renovation (accessibility, new flooring, additional power, and data connectivity) • Education Wing Renovation (re-configure classrooms and offices, Heating, Ventilation and Air Conditioning (HVAC) renovation, energy efficient lighting and windows) • * Elevator and Narthex (install elevator w/ upgraded power, replace ramps with stairs, eliminate the lower level kitchen and create a warming/catering kitchen, renovate narthex) • Entry Canopy over primary entrance • Fellowship hall (new floor, walls, ceiling, lighting) • Kitchen (upper floor) and restrooms (both floors) renovation • * Replace Roof over Education building and Narthex (all of the flat roof) and add insulation • * Replace South wall of Education building (eliminating single-pane windows) • Tower entrance (eliminates this as a formal entrance; makes it a prayer room)

5. What costs were anticipated in the Capital Campaign Phase 1? Elevator / Narthex /Kitchen $420,200 Roof $116,200 South Wall $195,000 Loan $61,400 Consultant / campaign/ other $37,200 ======== Total $830,000

6. How much do we have to spend on the Phase 1 of the Master Plan? • Pledged $601,000 • Debts charged to Capital Campaign & paid • Loan – $58,500 • Consultant services & marketing expenses $25,500 • Phase 1 Interest & Fees (estimate) • Professional Fees – (architect & engineer) $55,000 • Construction loan interest $30,000 • Available for construction $432,000 • 2008 estimated costs

7. Received to date? $165,000

8. What were the main factors the Building Committee considered as we reviewed the Master Plan? Sustainability of our facility Accessibility Greening (environmental sustainability) Interdependency among plan elements Funds available

9. Factors in Decision • Sustainability of our facility— • In the traditional sense; not the environmental sense. • With a history of deferred maintenance, EUCC has two areas of “dire need”— • A roof that is about 10 years past its expected service life and • A60+ year old boiler that is inefficient, marginally effective, prone to excessive maintenance, and becoming more costly to repair (since parts are in short supply).

10. Accessibility • Making our facility truly inclusive of and available to all. • This includes ease of movement between floors, accessible entrances from all parking areas and accessible restrooms.

11. Greening (environmental sustainability) • Being good stewards of this earth by minimizing our impact on the environment. • This includes improvements to the roof (insulation), South Wall, HVAC and lighting.

12. Interdependency among plan elements • The elevator, as designed is inextricably linked to the costly renovations of the main Kitchen, ramp, and Narthex and is dependent on completion of electrical upgrades. (Note that even moderate renovations of the main kitchen could generate extreme costs to bring the facility up to current codes). • The South Wall replacement is linked to electrical changes (since this is the entry point for the building’s electrical service) • The South Wall is linked to the roof replacement since they share a common interface.

13. Funds available We are looking for the best value opportunities, given the funds available …. As we consider these factors, our questions focus on which expenditures would provide maximum protection & improvements to the building ? What expenditures will have the most positive effect on the largest portion of congregation? What expenditures will help us return to the “Still Speaking God” the energy and resources provided? In short, what are our needs vs. our wants? With limited resources this had to be our focus…….

14. How did the Phase 1 Building Committee arrive at the present Scope of Work? • We need to maintain our church home on a solid foundation. • The space we use is in need of repair and system upgrades to provide for the comfort of all and the well-being of the structure • Need for stewardship of our environmental resources to improve energy costs by reducing loss of heat and A/C through an un-insulated and failing roof • Replace an HVAC system designed to balance hot water from a boiler (with capacity in excess of need) w/ cold air from roof top units. System does not provide comfort and is expensive to operate • Replacement of the South Wall that leaks water as well as A/C & heat is an energy drain on our environment and church budget

15. How did Phase 1 Building Committee arrive at present Scope of Work-cont’d? • The location of the proposed elevator created more construction problems and cost than the budget permitted • To achieve the combination of a welcoming space and accessibility required most of the pledged funds and left little for the deferred maintenance • The elevator was viewed as an important want, but the needs of the structure were paramount • These became the priorities as the Committee worked through the summer and fall

16. What is the present Scope of Work being considered in the Design/Build process? • Estimated Construction Dollars Available $432,000 • Projections are based on original MP estimates from 2008 • Insulated roof and updated drainage system $116,200 • South Wall redesigned w/ “Green” components to reflect a $195,000 • “Still Speaking” vs. God has spoken building. • Update worship/narthex/fellowship HVAC system $173,000 • Energy efficiency -significant waste w/present system • Upgraded electrical system $145,000 • Required for current needs • Required for elevator and other future components of Master Plan • Relocation from South wall • Sub-total $629,200 • Opportunity ($197,200)

17. Additional projects to be evaluated in revised scope • Elevator – • Alternative design & location requested in scope • Alternate location to reduce costs associated with original design • Kitchen • Options – alternative location

18. What are the next steps? • Refine Project Plans • Update cost estimates • Determine final scope of work • Evaluate funding options • Recommendation to Governing Body • Recommendation to congregation

19. Project Timeline • Design/build work In progress • Submit funding proposal to Governing Body November • Construction Estimates due December • Present funding proposal to congregation December • Small group meetings December • Funding Option Challenge December • Final Scope of work recommendation January • Project Recommendation to congregationJanuary • Begin work based on congregational decision February

20. What does this mean for members of the EUCC congregation? • We want this information to help you understand the process we’ve been through over the past three months • Please talk with any member of the Building Committee for any clarification and/or to share your views and creative ideas! • Please consider how we embrace this challenge...together