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Peter Barclay MHA Manager

An Introduction to the Professional Service Framework. Peter Barclay MHA Manager. MHA Ambition.  Set up in 2007 with the aim of:-  Developing partnerships to increase collaboration and sharing of ideas  Encouraging benchmarking and good practice sharing across the alliance

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Peter Barclay MHA Manager

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  1. An Introduction to the Professional Service Framework Peter Barclay MHA Manager

  2. MHA Ambition  Set up in 2007 with the aim of:-  Developing partnerships to increase collaboration and sharing of ideas  Encouraging benchmarking and good practice sharing across the alliance  Deliver highway services efficiently  Successfully operate a learning community  Ensuring our frameworks are second to none •2

  3. Who are we? Leicestershire County Council (Lead MHA Authority) Barnsley Metropolitan Borough Council Buckinghamshire County Council Derby City Council Derbyshire County Council Doncaster Metropolitan Borough Council Leicester City Council Lincolnshire County Council Milton Keynes Council Northamptonshire County Council Nottingham City Council Nottinghamshire County Council/ VIA Oxfordshire County Council Peterborough City Council Rotherham Metropolitan District Council Rutland County Council Sandwell Metropolitan District Council Staffordshire County Council Stoke City Council Telford and Wrekin Council Wolverhampton City Council West Midlands Combined Authority 3

  4. Governance  Executive Board  Approves annual business plan  Programme Board  Monitors progress on achieving Business plan targets  5 work streams •4

  5. Work Streams  5 workstreams  Term maintenance  Assets standards and commodities  Medium Schemes  Skills Community  Professional Services •5

  6. Work Streams  5 workstreams  Term maintenance  Assets standards and commodities  Medium Schemes  Skills Academy  Professional Services •6

  7. Previously  2004 - Single client with call off contract  2007 – 3 Clients with one supplier on call off - 3CAP  PSP1- 10 clients with one supplier  PSP2 – 22 clients with one supplier  PSP3 - ????? •7

  8. Framework Procurement  Managed by LCC CPU through ProContract portal  OJEU compliant Open tender process  Quality / Price 50/50  8 Quality questions assessed by 16 assessors  Two lots –  Professional Services  Secondments •8

  9. Tender Outcome  10 bidders overall  Lot 1 Professional Services  1st AECOM  2nd Amey Consulting  Lot 2 Secondments  1st Waterman  2nd Matchtech •9

  10. The Framework  Based on NEC4 Framework Contract  Between suppliers and Leicestershire as host  Enabled to allow all MHA members to use.  Started 29th April 2019  Duration 3 years +1  Requires suppliers to act on instruction (C20)  Uses Contract Data parts 1 and 2 •10

  11. Framework Contract Data  Part 1 (provided by client)  Framework information  Selection procedure  Quotation procedure  Additional conditions (z clauses)  Order options  Part 2 (provided by supplier)  Quotation information  Pricing  quality •11

  12. Framework Contract Data  Contract Data also introduces options for Time Charge and Work Orders  NEC4 Professional Service Contract  Significant or complex projects (> £250k?)  NEC4 Professional Short Service Contract  Straightforward projects 12

  13. Framework information  Describes how the framework is to be managed.  Consists of 12 sections and includes all the other procedures:-  Sections 1 to 3 cover the introduction, scope and aims and objectives  Section 4 outlines the contractual arrangements •13

  14. Framework Information  Section 5 is about Governance  Framework board- strategic issues  Framework community board- operational  Working groups  Commission or Process manual 14

  15. Framework Information  Section 6 - Contract Extension  The criteria for extending the end date will include:-  The value in the OJEU notice has not been exceeded;  A satisfactory and improving performance standard over the first two years;  The Supplier still satisfies financial requirements  PSP3 is still meeting the MHA’s requirements 15

  16. Framework information  Section 7 Selection Procedure  How to choose a Lot 1 provider  3 methods:-  Direct call off – AECOM  Regional call off – to be determined  Mini competition – client to determine quality/price assessment  NB for both lots its for the client to decide which selection process to use. •16

  17. Framework Information Regional Direct Call Off  Based on the Most Economically Advantageous Offer for the MHA sub-region (sub-region 1st)  Option in tender to apply regional price weightings  Apply quotation information to model of work likely to be applied to the sub-region  MHA Sub-regions as used for the Medium Schemes Framework 3 Contractors •17

  18. Framework information  Section 7 Selection Procedure  How to choose a Lot 2 provider  2 methods  Direct call off – Waterman  Mini competition – client to determine quality/price assessment  NB for both lots its for the client to decide which selection process to use. •18

  19. Framework Information  Section 8 Quotation Procedure (Lot 1)  Options for placing orders –  <£250k - NEC4 Professional Services Short Contract (PSSC)  Time Charge or lump sum  >£250k – NEC4 Professional Services Contract (PSC)  Option A - Lump Sum  Option C - Target Cost  Option E - Time Charge  No upper limit on the value of an order  Lot 2 is PSSC time charge only •19

  20. Framework Information  Section 8 Quotation Procedure (Lot 2)  Options for placing orders –  <£250k - NEC4 Professional Services Short Contract (PSSC)  Time Charge  No upper limit on the value of an order •20

  21. Framework Information  One rate per specialism/band  Bands & Specialisms as PSP2 so will carry over  Rates not based on salary as PSP2  Annual Indexation applies as PSP2  Mileage included in rate as PSP2 unless co-located with client •21

  22. Framework Information •22

  23. Framework information  Section 8 Quotation Procedure  Described in detail in process manual  Contract data required at Project level:-  A detailed description of the Service.  Where the staff are to be located  The time and date for return of the quotation;  The address for return of the quotation.  The proposed start date for the Work Order or Time Charge Order, and if required the proposed duration. •23

  24. Framework information  Section 8 Quotation Procedure  Individual requirements of the Client’s in house procurement rules including  any requirement for a parent company guarantee and its wording(C21.4and 5), and  limitation of liability (C21.6).  NB this may impact on timescales and costs •24

  25. Framework information  Section 9 - definition of secondment  A secondment is defined as when a member of the Supplier's staff is located in any of the Clients offices for a period longer than three calendar months and for more than an average of 60% of their normal working week, or are filling a vacant role in the Client’s organisation  Section 10 - dispute resolution  The dispute will initially be dealt with at design office level. If this fails to resolve the dispute, it will be referred to Order management level. Should the dispute still not be resolved it should be passed to the Framework Community Board prior to it being referred to adjudication. •25

  26. Framework information  Section 11 Performance management  Within three months of the contract award the Framework Community Board will develop agreed indicators that will enable the performance of the framework to be measured adequately both across the Suppliers, MHA members and against national indicators. •26

  27. Framework information  Section 12 Other requirements  Freedom of Information  Intellectual property rights  TUPE  People rates  Price adjustment  Regional multiplier  MHA Framework Levy •28

  28. Scope of Services 29

  29. And finally Any MHA Member can use the PSP3 Framework to order work The new PSP3 Process Manual will ensure that orders placed will comply with the Procurement Regulations and the ‘contract’ is clearly defined. The Member Authority placing the order will be the ‘Client’ The whole process will be monitored by the performance management system and be made available by the new Information Sharing Platform NEC4 Training on NEC4 PSSC and PSC      •32

  30. Any questions?? More information can be had at www.mhaweb.org..uk or sign up for our newsletter 33

  31. MHA PSP3 - AECOM Offices 34

  32. MHA PSP3 – AECOM Management Team 35

  33. MHA PSP3 – AECOM Delivery Team 36

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