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Habit 3: Put First Things First

Habit 3: Put First Things First. 3. Time Management Matrix. Assessment. Assessment. Manage the best you can. Focus here. Avoid as much as possible. Be careful here. Time Management Activity. Brainstorm ways to get out from under all the urgent and unimportant tasks that come your way.

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Habit 3: Put First Things First

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  1. Habit 3: Put First Things First 3

  2. Time Management Matrix

  3. Assessment Assessment

  4. Manage the best you can Focus here Avoid as much as possible Be careful here

  5. Time Management Activity • Brainstorm ways to get out from under all the urgent and unimportant tasks that come your way.

  6. delegate To commit or entrust to another

  7. Why delegate?

  8. Hey, Anton: I need you to do something for me. It’s a report on absences. Maybe a spreadsheet would be good. Well, I don’t really know what I want, but I’ll know it when I see it. Get on it right away. Thanks. What makes this poor delegation?

  9. Hey, Anton: I need you to estimate the amount of time the average employee is absent from work due to sick leave, holidays, and vacation. We need this to plan workload for the coming year. I need it at the end of next week. Let me know if you encounter difficulties. Are you able to fit this in with your other work? What obstacles do you see in getting this done? What makes this better delegation?

  10. Delegation Continuum Authority Supervisor Centered Employee Centered 1 2 3 4 5 6 7

  11. Prepare a report each quarter summarizing annual relocation costs . Helps us monitor costs. By the end of the month following the end of each quarter (i.e., July 31 for Q2). Check in with me when you start work on this assignment. I will approve the report format. Review draft report with me, then finalize. I will send final report to ET.

  12. Summary • The challenge is to manage ourselves more than to manage time. • Organize and execute work around priorities. • Delegate in a meaningful way, setting clear expectations and guidelines for employees. • Focus on enhancing relationships and accomplishing results (p/pc balance) rather than on time or things. • Spend most of your time on Quadrant 2 activities- important, but not urgent tasks.

  13. “Things which matter most should never be at the mercy of things which matter least.” --Goethe

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