PowerPoint Tutor

1. PowerPoint Tutor

2. Contents • Part One:How to Use PowerPoint • Part Two:How to Create Slides • Part Three:Design Tips

3. Part OneHow to Use PowerPoint • Step 1: Create an outline for your speech. • Step 2: Look for ways to highlight key points visually. • Step 3: Create PowerPoint slides that are interesting and eye-friendly.

4. Options • Photos • Drawings • Animations • Video/Audio • Words (butjust a few!) In a speech on starfish, you could show this slide while discussing the best locations for finding starfish. See Chapter 9 in text for more details.

5. Wrong Way • If you show one wordy screen after another, your listeners will get bored and fatigued.

6. Right Way • If you display a graphic and a few key terms, while giving details in a conversational voice, you can keep listeners interested and engaged.

7. Part TwoHow to Create Slides • Open PowerPoint. • Choose the option Design Template. • Choose a simple, uncluttered template. 

8. Choose an appropriate AutoLayout. • Enter text and/or images. • Choose Insert and then New Slide. • Proceed, as in steps 4 – 6, until all slides are finished. 

9. To add extra text or images, choose Insert and then click on either Picture or Text box. • Choose File and then Save. • Select a filename.

10. Part ThreeDesign Tips • Some basic principles • For more information, see Chapter 9 in text.

11. Only one to three images per screen As few words as possible Strive for simplicity. 1

12. Speak, don’t scream. 2 • Excessive colors and artwork are distracting and fatiguing.

13. Avoid loud backgrounds. 3

14. Dark text ona light field Light text ona dark field Use high-contrast colors. 4 A thoughtful,well-deliveredspeech is a gift to your audience. A thoughtful,well-deliveredspeech is a giftto your audience.

15. Avoid low-contrast colors. 5 • If colors are too similar, they blend together. • Red + green = invisible words to some people who are color-blind A thoughtful,well-deliveredspeech is a giftto your audience. A thoughtful,well-deliveredspeech is a giftto your audience.

16. Use easy-to-read fonts. 6 • Use crisp, readable fonts: • Formata • Arial • Lucida Sans • Avoid decorative fonts: • Old English • Script • Snap ITC

17. Use upper and lower case. 7 • ALL CAPITALS:hard to read • “LIFE BEGAN IN MYSTERY, AND IT WILL END IN MYSTERY, BUT WHAT A SAVAGE AND BEAUTIFUL COUNTRY LIES IN BETWEEN.”— DIANE ACKERMAN • Upper & lower:easier to read • “Life began in mystery, and it will end in mystery, but what a savage and beautiful country lies in between.”— Diane Ackerman

18. Sample bullets:    Words and phrases – superior to complete sentences Sometimes complete sentences are unavoidable. Use keywords with bullets. 8

19. Too wordy: 8 a The Acme Grocery Pledge • We offer the freshest produce. • Your satisfaction is guaranteed. • We will deliver anywhere, anytime.

20. After trimming: 8 b The Acme Grocery Pledge • Freshest produce • Guaranteed satisfaction • Unlimited delivery Audience getsmain idea. You providethe details.

21. Main bullets:28 pointsor greater Use large font sizes. 9 Titles: 44 points or larger

22. Use pictures whenever possible. Not every slideneeds text. Choose images over words. 10

23. Use tasteful art. 11 • Drawings nicely complement the text.

24. Avoid inappropriate art. 12 • The Titanic’s collision with an iceberg was a tragedy. • A “cutesy” drawing is inappropriate.

25. Don’t enlarge to the point of fuzziness. Don’t shrink to the point of confusion. Size images properly. 13 Small images may look okay to you, but remember, you know what they’re supposed to be. Will your audience know … from across the room?

26. Avoid common blunders. 14 • Too many different fonts • Inconsistent font sizes • Different colors on every screen You can prevent these blunders by using Design Template and AutoLayout (as recommended in Part Two above).

27. Final Advice • Practice several times with your slides and equipment. • Use PowerPoint only as a helper. • YOU – not technology – should be in control.