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Essential 1 CALPADS Data Coordinator Orientation

Essential 1 CALPADS Data Coordinator Orientation. CALPADS and beyond. Who’s Supposed to Be Here. New Data Coordinators. New to Education. Agenda. Assessments and Accountability. Statewide Education Systems. Objectives. Data Management. Next Steps. Resources. Objectives. Objectives.

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Essential 1 CALPADS Data Coordinator Orientation

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  1. Essential 1CALPADS Data Coordinator Orientation CALPADS and beyond

  2. Who’s Supposed to Be Here New Data Coordinators New to Education Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  3. Agenda Assessments and Accountability Statewide Education Systems Objectives Data Management Next Steps Resources Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  4. Objectives Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  5. Objectives Participants will have an understanding of: Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  6. Statewide Education Systems Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  7. Statewide Systems Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  8. A Foundation for Student Data Smarter Balanced Accountability Subgroups LCFF Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  9. Working with CALPADS Username and Password Required Web-based Application Each LEA has a CALPADS LEA Administrator LEA Administrator or CALPADS Coordinator submits data Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  10. CALPADSCalifornia Longitudinal Pupil Achievement Data System • http://www.cde.ca.gov/ds/sp/cl/ • Collects student enrollment, demographic, program participation, course enrollment and completion, discipline, certificated staff, and statewide assessment data • Data uploaded from local student information systems • Or from custom systems, Excel templates, online entry • Data are used to track students over time • Fulfill state and federal reporting requirements • Provide information about students and schools to state decision-makers, parents, community and researchers Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  11. Application Design SYSTEM COMPONENTS Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  12. Introduction to CALPADS • LEAs submit data throughout the year to keep CALPADS up-to-date • Recommend every two weeks for new enrollments and exits • CALPADS data pulled to match with other state databases, assessment identification, and accountability calculations • CALPADS processing based on identifiers • Statewide Student Identifiers (SSIDs) covered in Essential 3 • At specific times during the year, CALPADS will take snapshots from the data in the ODS for state and federal reporting requirements Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  13. Data Submission Process CALPADS Upload files LocalStudent Information System Staging Area Uploaded files processed using Input Validation Rules and compared to CALPADS data Data extracted from local SIS Passed Records Errors Posted records processed Overnight Processing Operational Data Store Data Matches Assessments Accountability Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  14. Statewide Identifiers Unique, 10-digit, randomly generated, non-personally-identifiable number Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  15. CALPADS Data Collections Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  16. Data Submission/Certification Process CALPADS Upload files LocalStudent Information System Staging Area Uploaded files processed using Input Validation Rules and compared to CALPADS data Data extracted from local SIS Passed Records Errors Posted records processed Overnight Processing Operational Data Store Certification Reports State Reporting Snapshots Certification Errors Report Review and 2-Level Certification Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  17. OTHER Required Annual reporting Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  18. CBEDS-ORA California Basic Educational Data System – Online Reporting Application http://www.cde.ca.gov/ds/dc/cb/ Data Reported as of Information Day 1st Wednesday in October Aggregate Data Reporting including School Calendars Educational Options Students Username and Password Required Web-based Application Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  19. OPUS-CDS Online Public Update for Schools - County-District-School http://www.cde.ca.gov/ds/si/ds/opuscds.asp Notify CDE of updates to the Public School Directory throughout the year • Contact information • Key personnel • Agency name • School type • Grade span Username and Password Required Web-based Application Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  20. CARS Consolidated Application and Reporting System http://www.cde.ca.gov/fg/aa/co/cars.asp • Data collected from the CARS are used primarily for: • Meeting federal categorical program reporting to the U.S. Department of Education’s (ED) EDFacts System; • Providing data to state program staff; • Providing supporting documentation during federal audits and on-site reviews; and • Responding to Public Records Act (PRA) requests Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  21. Assessments and Accountability Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  22. Smarter Balanced Smarter Balanced Assessment Consortium (SBAC) Designed to measure student progress toward college and career readiness Multistate consortium developing student assessment system aligned with a common core Digital Assessments Demographic data from CALPADS Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  23. Assessment Programs Standardized assessments undergoing transformation to align with Common Core Smarter Balanced system of assessments for mathematics and English–language arts CAPA: California Alternate Performance Assessment English‒language arts and mathematics, in grades 3‒8 *CMA: California Modified Assessment English‒language arts and mathematics, in grade 11 *CST:  California Standards Test Science for CST*, CMA*, CAPA*,  in grades 5, 8, and 10 • California Assessment of Student Performance and Progress (CAASPP) Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  24. Assessment Programs Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  25. Accountability Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  26. Statewide System Linkages Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  27. Introduction to Data Management Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  28. Key Roles in CALPADS Reporting CALPADS LEA Administrator Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  29. Key Roles in CALPADS Reporting LEA CALPADS Coordinator Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  30. Information Systems IDENTIFY SYSTEM OF RECORD TEACHER INFO NAME EXPERIENCE CREDENTIALS FOOD SERVICES HUMAN RESOURCES SPECIAL EDUCATION Special EdStaff Disability Codes IEP Info – Services HR Staff Student Name Gender – Ethnicity Birth date STUDENT SYSTEM School Site Staff Student Name Address Gender - Ethnicity Birth date Parent Info Food Service Staff FREE/REDUCED INFO STUDENT NAME ADDRESS PARENT INFO DESIGNATE DATA STEWARDS Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  31. Data Management Team Members • CALPADS LEA Administrator • LEA CALPADS Coordinator • Data Stewards • Data entry staff • Technical staff • Assessment/Accountability staff • Pupil records staff • Leadership staff Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  32. Family Educational Rights and Privacy Act (FERPA) Directory information (non-confidential data elements) may be disclosed without consent Schools must notify parents and eligible students of their right to opt out of data release Means of notification at the discretion of the school Flag students in SIS whose parents have opted out Records can be shared without consent under specific circumstances Schools with grades 11 and 12 must establish procedures to release data to military Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  33. Data Confidentiality Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  34. Resources Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  35. Resources 35 Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  36. Resources Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  37. Listservs 37 Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  38. What’s Next • Student Information System • Get to know your system • Get documentation • Find out about user groups/listervs • CALPADS • Complete Essential 2-3 Training • Self-paced versions available • All training requires an account • Attend Fall 1 Training • Local Planning • Establish local calendar for reporting • Coordinate with key staff Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  39. Summary • CALPADS is the foundation of California’s statewide education systems • Data is updated throughout the year as students enroll and exit • Additional data reported to meet state and federal reporting requirements • CBEDS-ORA, and OPUS-CDS, and CARS are used to report additional information about LEAs • There are three assessment programs in California • Assessment results and CALPADS data are used to calculate accountability measures • The CALPADS LEA administrator and the data coordinator have key responsibilities in ensuring timely and accurate reporting • FERPA guides student data privacy • Training and support are available to help with reporting and data management Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  40. Support Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  41. Questions Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

  42. Training Evaluation Please complete our survey http://bit.ly/1n1yKOD Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

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