Grade Mode Settings, Honors Sections and HCLA

1. Grade Mode Settings, Honors Sections and HCLA Jeremiah Wilson Facility Management and Scheduling jwilson1@uiuc.edu, 333-6390 becky Wauthier Office of Admissions and Records – Academic Records wauthier@uiuc.edu, 333-9774 Fall 2005

2. Topics Covered • Courses approved for both Standard and S/U Grade Modes • Honors Grade Mode • Honors Section • Honors Credit Learning Agreements • End of Term Grade Process

3. Common Grade Mode Codes • S – Standard • U – Satisfactory/Unsatisfactory • H – Honors • C – Credit/No Credit ** • L – Honors Learning Agreement ** ** Should never be applied to every student in the section

4. Courses Approved for both Standard and S/U Grading • Course Level (SCACRSE)

5. Courses Approved for both Standard and S/U Grading • Standard Grade Mode is the default grade mode for the course • Impact on Credit/No Credit and HCLA REMINDER Do not enter course default grade modes at the section level. Doing so will stop the ability for colleges to process HCLA

6. Applying Grade Modes at the Section Level - SSASECT

7. Reminders…… • Apply grade mode at the section level BEFORE advanced registration • If changes are made to the section AFTER registration has begun • Contact FMS and OAR immediately • Any student registered before the change is made, must have their record manually fixed by OAR

8. Setting the Honors Grade Mode – Catalog Level

9. New Honors Grade Modes Starting Fall 2005: • Differentiate between the grade mode used for grading honors-only sections from the Honors Credit Learning Agreements (HCLA) • H – Honors • L – Honors Learning Agreement UIUC

10. New Honors Grade Modes • This new change still allows faculty to: • Assign honors grades to HCLA students • Assign standard letter grades to HCLA students who have not met the conditions of the HCLA • Provide for improved processing of grade assignments for honors-only sections • Prepare for future changes in Web for Faculty so only the grades applicable for the student will appear in the drop down box for selection

11. Applying the H Grade Mode at the Section Level

12. Gradable CRN Facts…. • Instructors submit grades for the gradable CRNs only • At grade roll ONLY the gradable CRN moves from Registration to Academic History • Impact GPA (hours earned, quality points) • Credit and grade mode are important • Print on the official transcript

13. SFAREGS – Student Course Registration (Honors Only)

14. SFASLST (Class Roster) Honors Only Section

15. Grading Honors – Only Sections • Instructors can submit either: • Honors Grades • (A+H, AH, A-H, B+H, BH or B-H) OR • Standard Letter Grades • (A+, A, A-, B+, B or B-) NOTE: Grade substitution rules will automatically assign the honors grade for grades of B- or higher (A+H, AH, A-H, B+H, BH OR B-H)

16. Honors Credit Learning Agreement (HCLA) • Allows a 1U student to take a section of a course, which is normally standard letter graded, for honors credit • Once approved, the COAR will change: • Student’s Course Grade Mode to L • Course Registration Status (Stat) to RH (Registered Honors) • Indicator to instructor on Web grade entry that the student has an HCLA

17. SCACRSE – Basic Course Information

18. SFAREGS – Student Course Registration (HCLA)

19. Class Roster - HCLA Registration Records

20. Honors Credit Learning Agreement (HCLA) • At grade collection, instructors should: • Submit an Honors Grade if the student has met the conditions of the HCLA • A+H, AH, A-H, B+H, BH, B-H OR • Submit a Standard Letter Grade if the student hasnot met the terms of the HCLA • A+, A, A-, B+, B, B-, etc

21. A reminder….. • Grade substitution rules will be applied for students not registered for honors credit, but are assigned an honors grade • If an instructor submits an ‘AH’ for a student who is not registered for honors credit, the student will receive an ‘A’ after grade substitution rules are applied at Grade Roll

22. Prior to Grade Entry • Make sure instructors are assigned to ALL gradable sections • Review your class rosters SFASLST – Class Roster form in Banner View Direct – Class Roster LIS (Fall) SR1RST801S • Credit, grade mode, students enrolled • Make sure all HCLA are entered before Web Entry has been enabled

23. Monitor Grades Submitted • SFASLST – Class roster with grades • View Direct – Missing Grades – Statistical • SR1MSGR01B – Full Term ** • SR1MSGR02B – First Half (part of term A) • SR1MSGR03B – Second Half (part of term B) • SR1MSGR04B – Extramural (part of term XM) **Displays CRNs for ALL parts of term

24. Review Grades Submitted • Class Roster with Missing Grades • SR1RSTM01S – View Direct • Displays all courses where there is at least one student not graded by the instructor • In Banner, SFASLST – Class Roster • Grades entered by faculty will display on the class roster

25. View Grade Corrections • Grades are not official until the grade roll has been completed • Grade corrections submitted after grade roll will not be reflected in Registration or Web for Faculty • Grade corrections can only be seen in Academic History

26. Resources • FMS web site • http://www.fms.uiuc.edu/ClassScheduling/BannerHelp/ • OAR web site for grade information • http://www.oar.uiuc.edu/staff/records/gradeinfo.html • Faculty instructions for final grade entry • http://www.oar.uiuc.edu/staff/records/Reporting_Grades.html • Provost web site on Student Grades, Privacy and Federal Laws • http://www.provost.uiuc.edu/departments/FERPA/

27. Contact Information • Facility Management and Scheduling (FMS) • Jeremiah Wilson • jwilson1@uiuc.edu • 3-6390 • Office of Admissions and Records (OAR) • Registration Services • registration@uiuc.edu • 3-6565 • Academic Records • record-info@uiuc.edu • 3-9774