Welcome! Aimsweb User Group Spring 2014

1. Welcome! Aimsweb User Group Spring 2014 Have these websites open – each on a tab: • www.aimsweb.com • Also your aimsweb account (log in plus the aimsweb homepage) • http://e1baimsweb2.weebly.com(make sure weebly isn’t blocked in your district) • https://training.aimsweb2.pearson.com Demo of version 2 software • Backchannel: https://todaysmeet.com/aimswebusers

2. What is aimsweb?

3. Benchmark Screening Progress Monitoring Two Components of aimsweb Benchmarking&Progress Monitoring When used together, provide a complete picture of student growth +

4. The Complete Picture Benchmark Screening&Progress Monitoring When used together, provide a complete picture of student growth Fall Universal Screening * Dates are customizable but must be set before data entry

5. Migrating your account to the new aimsweb

6. Common Question Q: When will the new aimsweb be ready? A: The plan is for a controlled release with a small number of customers starting in February, after the winter benchmark period. Q: How do we decide when to move? A: Several considerations: - User and Account data preparation - New features and functions - training - Timing that is best for your school(s): Before/after benchmark period; Summer 2014; Summer 2015

7. How to Get Started User Training • Follow Migration checklist – on Weebly site • Attend/watch Overview webinars, live and recorded • Next live webinars are April 7 & 24, 3 pm Central time • Request Customer Training accounts (www.aimsweb.com – Contact form) • View Training Tutorials • Review supporting Documentation (FAQ; Key Differences; Roadmap) (not all of these are ready at present)

8. OST The Operational Support Team is staffed Monday through Friday 8:00 am to 5:00 pm Central Standard Time excluding Pearson holidays. In addition to assisting you with preparing your data for migration, OST will also assist with the import of your student and class rosters. They can be contacted at 866‐313‐ 6194, Option 1, then Option 3 or aimswebdata@pearson.com.

9. Important Information • Account migration is Not Automatic! • Pearson will work with you to schedule the migration and support you through the process • Account data migration approach is to clean and prepare the data in the current (1.0) aimsweb account, then migrate it to the new aimsweb • All schools within the account will be migrated over

10. Important Information • The current year and previous year of data will move over as part of the migration process • You will have access to your 1.0 aimsweb account to run reports and view historical data beyond two years • If you want to move more than two years of data we will handle on a custom request basis • Tech specs being released soon • Flash???? • Ipad/tablet apps in Fall to assess and view results/data

11. Helpful Resources

12. www.aimsweb.com/get-started

13. Folder in Customer Forum

14. Aimsweb 2.0 • Stay up to date: • aimsweb.com • facebook.com/aimsweb

15. Manage Tab What are tasks you have been doing in Aimsweb 1.0? Schooll

16. https://training.aimsweb2.pearson.comTraining Site (or use button on Weebly) Customer ID: 1280 or 1328 Username: Manager Password: Password1

18. Help! • Continues to be contextual • Search for “migration”

20. Imports - Status

21. Exports in Ver 2.0 • Available the next day (done on off hours) • Files cannot be modified • Clicking job name runs that job again with same settings • “completed” files are available for 30 days

22. Manage Area School System

23. Graduate • Can use the button to manually graduate but import will override • Only account managers can do this • If graduation has been done in a school year, button will say “Print Graduation Report”

24. District “Users” – lost students • Special holding area in your account Can delete or transfer

25. School “Users” – lost students • Special holding area for those not in a class • Can transfer them to a class • Delete if they have no data

26. Classes • Created in your import • Teachers can have multiple classes • Students can be in multiple classes • Class needs a unique identifier (no.)

27. Custom Groups • No check for duplicate names • Good for “reading” or “math” or “AIS” classes • Previous year’s class for a teacher

28. Users • Upload teachers & managers in an import (reading teachers, school psychologists, ais) • Then assign a role – that makes them a user • Users get a username and password & can log in • Help – “delete user” for rules

29. User Roles NEW Manage area only, few rights View only, no editing

30. Deleting Users • School managers – only can be deleted if no progress monitoring caseloads • Can no longer log in to Aimsweb (unless they have another role); can deactivate • Only can be done by District Manager or Account Manager • Help – “delete user” for rules

31. Account – 5 functions

32. Interventions-for Monitoring • Managers can create • Aimsweb defaults can be added/edited/deactivatedby Account Managers only • Other managers can create for district or school • Can’t edit or delete if it has been used

33. Tasks - New • Can edit the defaults or add new • Have to deactivate, then delete • Can only delete if not being used

34. Examples of Tasks you might create • Can attach a video, sound recording or notes to a task

35. Calendar - New 2-3 weeks is ideal for each gr level but this is school wide; use Aimsweb windows

36. 2 sub areas – Measures & Account Preferences MEASURES – you can deactivate or activate assessments; deactivate ones you do not use (check means active)

38. Passwords – no control • Must be changed every 60 days • Will be locked out after 5 incorrect attempts • Can’t reuse password within same calendar year