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DOE Status Meeting of the LCLS Project

This update provides the latest status of the LCLS project, including progress, cost projections, schedule variances, and integration status. The project is showing steady progress with some delays and work-arounds in place. The current burn rate is around $5-6M per month. Contingency allocation and reduction plans are being developed. The integration team is working on installation readiness and planning. Updates on procurement, safety assessment, and staffing support are also included.

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DOE Status Meeting of the LCLS Project

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  1. DOE Status Meeting of the LCLS Project LCLS Cost and Schedule Status Mark Reichanadter LCLS/SLAC

  2. LCLS Project Performance (TEC) • LCLS showing steady progress • 28% complete on TEC, • 25% on TPC • Rise in EAC primarily due to PBCR’s.

  3. FY06-FY07 BA, Obl and Cost Projection • Current burn rate ~$5-6M per month • Labor is ~$2.5M/mo • At SLAC ~160 FTE’s ~350 heads on LCLS • With the CF cost growth, BA versus obligations in FY07 - FY08 is tight.

  4. LCLS Apr06 CPR

  5. Major Schedule Variances • Injector System: SPI = 0.84, CPI = 1.00 • Laser System. Final laser acceptance at Thales successfully completed but later than schedule. Some delays in magnets, vacuum chambers, and diagnostics but work-arounds are in place. • Linac System: SPI = 0.76, CPI = 1.19 • Control Hardware. Procurements for both Linac and Injector for the upcoming installation are late but recovering. A work-around plan is in place. • XES System: SPI: = 0.81, CPI – 1.07 • XES Controls Effort. Being deferred to address the upcoming Injector installation and commissioning period. Adequate float in schedule to recover.

  6. Schedule Status • Project critical path (CP) - CLOC B.O. 111d float to CD-4. • Commissioning controlling path (CCP) - Und B.O. – installation – FEL commissioning. Total float 213d to CD-4. • Near CCP – Undulator vacuum system, Undulator testing, • Recent performance on milestonesPlanned ActualVariance • ML1 - CD3b - Approve Start of Construction 2/28/06 3/21/06 15d • ML3 - Shutdown of FFTB Operations 6/1/06 4/10/06 -38d • ML3 - Award of 1st Articles Undulators 10/11/05 10/4/05 -5d • ML3 - 1st Article Undulator Rcvd @ SLAC 6/2/06 6/12/06 6d • ML3 - Hire Atomic Physicist 3/17/06 1/3/06 -52d • ML3 - Hire Detector Physicist 4/3/06 1/17/06 -54d • ML3 - A&E Serv Title 2 Comp 1/20/06 2/17/06 20d • ML3 - Magnetic Msmt Facility B.O. 4/3/06 3/29/06 -3d • ML3 - Sector 20 Alcove B.O. 6/21/06 4/14/06 -48d • Turner B.O. milestones approved by LCLS. Incorporated into P3

  7. Contingency Performance (TEC) • LCLS continues to ‘earn value’ without drawing down contingency. • Returned ~530K to contingency in April. Optimized scheduling. • ~29% contingency on ETC.

  8. Contingency AllocationMay05 - Present • Project has been able to find savings while maintaining functionality as well as addressing the increase to CF. • Plan to address bid group #1 with June BCR.

  9. ETC Assessment • LCLS ETC review is in process • Review scope (WBS), budgets, schedule, contingency • Injector, Controls due June 10 (now) • PM, Linac, CF, Undulator due July 10 • XES, XTOD due Aug 10 • Some staffing increases • (APD’s, Admin, Proc, ES&H) • Most rates are ~in line with planned escalation • Physicist and shop rates need upward adjustment • Current projection ~$5M increase on TEC • Contingency needs reduced with scope under contract. • Reducing Management Reserve and commissioning rate (power) provides savings ~$11M.

  10. Integration Status • Preparation for August Shutdown • Late delivery of controls hardware may not be in time for the shutdown. Workaround to install during ROD. • Schedule has shifted and lengthened (Aug15-Jan05) • Weekly preparation meetings on-going • LCLS Shutdown Coordinator (K. Radcliffe) • Global Installation / Integration Planning • Setting up an integration team • CF-Technical interface during construction • Installation readiness & planning

  11. Issues for LCLS • Civil Construction • Group #1 bids (see John’s talk) • Contingency projection, options are under development • Kickoff of Phase 2 (see Summary) • Integration • S20 Cable Procurement – July 27 install. Snags in design and procurement. Critical path activity for laser install/commission. • Preparation for FY06 Shutdown going well but a lot to do • Integration team will strengthen performance on schedule/quality • Management • Update Injector & Controls ETC • EVM CAP. ETC is main effort. • Hires. APD Engr – Offer out, APD Civil – Final interviews.

  12. Issues for LCLS • Procurement • Still light on CF Procurement support • Added procurement expertise (Miller, Dee) • Developing SLAC-Turner facilitation processes • Fabrication BOA’s will help with shutdown readiness • Safety Assessment Document • Injector ARR must be approved by Jan07 • Working with Lab on overall SAD • CEF and Rad Physics Staffing Support • Staff is lean. CEF/RP hiring underway. • Good news - FFTB Phase II nearly complete • Nice job RM Boyce!

  13. Summary • Launch Construction Phase • DOE Consent Received, June 8 • Notice of Intent to Award Phase Two, June 12 • FFTB ~complete, June 14 / RY Demo, July 30 • Award first 5 packages, July 1 • SLAC-Turner-Jacobs to partner with low bid subs on concrete, plumbing, HVAC and electrical, July 15 • Bids expire late July • Turner evaluate option of GMP or bid 2f CLOC, July 15 • With pricing on GMP or FFP 2f CLOC, determine affordability, August 31 • Award option 2f or D-B CLOC, September 30

  14. Summary-2 • Maintain safety and performance on technical scope • Maintain excellent safety record • Healthy relationship LCLS – Turner CF ES&H • Subs are high-quality firms • Strengthen integration (form team, June 30) • Execute Aug06 shutdown • Begin Laser commissioning, Jan07 • Finalize ETC (EVM CAP), Sep30

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