ENUMERATION PHASE MONITORING REPORT By: Dr Abdel Bagi Gailani November 2008

1. REPUBLIC OF THE SUDAN5th NATIONAL POPULATION AND HOUSING CENSUSMONITORING AND OBSERVATION COMMITTEE ENUMERATION PHASE MONITORING REPORT By: Dr Abdel Bagi Gailani November 2008

2. INTRODUCTION • Sudan on war for last 50 years (1955-2005) • CPA signed in 2005 • CPA conceived as roadmap to the future of the country • CPA calls for equity, equality, Justus, fare distribution of power and wealth and sustainable development • Census is the basic tool for achieving the said goals

3. Sudanese Census • Census stated in CPA (constitution article # 215 A Census to be conducted by the end of 2nd year of interim period}. • Census should be monitored by an independent body • MOC idea was materialized • Upper House named the Chair of MOC

4. Census Monitoring Phases • Preparatory phase • Enumeration phase • Post enumeration phase

5. MOC Mandates • Monitor and observe the census execution operations at all stages and levels • Ensure compliance with census established criteria and standards. • Ensure comprehensive coverage • Ensure transparency of all census procedures and operations • Provide regular reports including recommendations when necessary to the PCC. • Provide report on the final census results to the PCC. • Provide technical advice to the PCC in writing when necessary

6. MOC Members 75 members representing: • Political parties • States Representatives • Ministries, • Academic Institutions, Universities, • NGOs and international organizations and. • Donors

7. Monitors Selection • Monitors posts advertized in local and international media • Selection criteria developed • Panel established • Interviews conducted • 318 monitors contracted

8. Monitoring Mission Structure MOC Chairman Monitoring Teams Coord 3 International One National Expert Regional Monitors 9 International Experts 9 National Experts State Monitors 16 International Experts 41 National Experts Locality/County Monitors 250 National Monitors

9. Training of National and International Monitors Background Session: Background information about the Census Methodology Session Monitoring mission structure, roles, responsibilities, monitoring tools and methods. Report Writing Session Reporting guidelines and formats

10. Posting of Monitoring Team • Commercial flight used for Darfur and S Sudan, Vehicles for 12 states of N Sudan • Hotel accommodation in S Sudan is very expensive and not available in some states. • Serious problem of movement within states and between states in Darfur and S Sudan

11. Monitoring Samples • One Urban and one Rural locality/county randomly selected from each state of the 25 states of Sudan. • 4 EAs from Urban Locality/county and 6 EAs from Rural one were randomly selected from the EAs list prepared by CBS and SSCCSE for each state

12. Monitor’s Tasks • Assessment of the availability and adequacy of vehicles, equipment and material s in the state and localities office. • Assess the questionnaires storage and security measure established in state and localities offices. • Assessment of the identification of enumeration site. • Monitoring the handling of the questionnaires in the field. • Monitoring the actual enumeration. • Monitoring the attitude of the Respondents to Enumerators.

13. Monitor’s Tasks Cont • Monitoring the data quality control by Enumerator and Supervisors. • Monitoring the payment of field workers. • Filling the three survey questionnaires, form A,B and C • Writing the daily monitoring reports and submitting them to Regional Monitor and Team Leader. • Reporting on their safety and security situation through daily telephone contacts and E-mails.

14. Monitoring Reports • 9 Regional Reports • 25 State Reports • 130 Locality/County Reports • One Survey Report • Questionnaires • A: 226 • B: 1945 • C: 458 • Total 2649 questionnaires were completed and analysed

15. Content of Regional and State Reports • Administrative structure and general information about the state. • Recruitment of field workers. • Adequacy of field worker training. • Availability and adequacy of equipments in state and localities levels. • Identification and mapping of enumeration areas during house listing and enumeration process.

16. Content of Regional and State Reports Cont • Filling of the short and long questionnaires. • Return of the questionnaires from field. • Payment of field staff. • General information related to enumeration process, problem and constraints.

17. FINDINGS OF THE MONITORING SURVEY

18. Pre-enumeration Phase • 49049 EAs were demarcated • EAs maps were produced using GPS and satellite image. • Rebels Forces in Darfur, Landmines in Eastern region, inter-communal conflict in Behr Elgazal Region delayed the demarcation process in a relatively small areas. • Change in EAs size and numbers reported in states that affected by returnees and nomadic population. • Tribal Leaders in some areas in S Sudan refused to cooperate ( EAs will become administrative boundaries after census)

19. Publicity campaign of the Census • High level of awareness among population • Community in few localities of S Kordofan were confused a bout census due to announcement made by some officials. • Census promotion was made through various media : posters, handouts advertisement in the print and electronic media (newspapers, radio, and television), banners, and publicity vehicles fitted with megaphones. • In some state publicity was not in the adequate language;

20. Recruitment and training of Field Workers • Numbers of enumerators were not sufficient in some S Sudan states, (long distance, bad or no roads, rains and others factors). • Principal trainers-Coordinators/field Officers-Supervisors and Enumerators • Same national model applied for training throughout the country; • All the Enumerators and Supervisors, including those on the reserve lists received training before their deployment.

21. ENUMERATORS’’ CHARACTERISTICSEDUCATION AND OCCUPATION

22. Logistics and Communication • Vehicle shortage reported in all states, (situation well managed). • Communication between the Field Workers and the Offices was challenging in S. Sudan • Storage of questionnaires posed great challenges in some states (Gazal, Upper Nile). • Shortage of short form questionnaires attribute to: • Emergence of new areas not included in the mapping, • Increase in population within an EA, • IDPs not taken into consideration when requesting for forms, • Unexpected very large household size, since a form has space for a household size of 8,

23. Enumeration process (1) • Enumeration process went very well in all N and S states, no measure problems reported. • 95% of counting process finished in Central Region in 7 days (high level of awareness and Census Guiders). • No significant cases of shortage of questionnaires or using non original copies. • Armed conflict in Upper Nile, Elgazal region (Warrap and lakes inter-communal conflict) interrupted enumeration process. • Enumeration of nomadic population in Darfur, Eastern, Behr El Gazal and South Kordofan state was problematic due to insecurity

24. Enumeration process (2) • 61% of enumerators are males. • % of Females Enumerators in Khartoum (75%), Central (54.8%), Northern Region (54.5%) and about half in Kordofan Region. • Only 8% of all Enumerators did not speak the local language. • % of Enumerator did not speak local language increased in central and Eastern region 14% to 25% respectively. • 85 % of Enumerators confirmed that they received their EAs map

25. Enumeration process (3)% of Enumerators who did not receive their EAs Map

26. Enumeration process (4) • 98% of the respondents’ attitude ( national level ) to the enumeration was positive. • Percentage of household refused to be counted at state levels are: 9% in Eastern Region, 11% in Bahr El Gazal and Upper Nile Region, 12% in Central 15% in Equatoria Regions. 21% South Kordofan state, 21 % Darfur Regions 25 % Khartoum Region .

27. Enumeration process (5) • Enumeration of IDP camps went very well , use of IDPs as enumerators. • Local authorities supports is a key factor for the success of the enumeration process; • Percentage of incomplete short form questionnaires is 2 %. • Good quality control over short form questionnaires. • Percentage of incomplete long form questionnaires is 3.4, 21.6, 14.7 for housing condition, owned facilities and Socio-demographic characteristics respectively

28. Questionnaires Retrieval • Completed questionnaires submitted to Supervisors, then Census office at States’ Capitals. • At National level 12% of Enumerators had at least one completed questionnaire damaged. • Number of reported completed questionnaires lost, was very small, statistically insignificant

29. Lessons Learned • Postponement of the enumeration process. Coordination, training, posting • Selection criteria of Monitoring Team. • Insecurity situation, International monitors, Interruption of enumeration process. • Monitors training, unified tools. quality reports, more credibility of Monitoring reports. • Contingency plan, funds released

30. Thank you Dr.Gailani