ILA1 Chapter President Training 2011-2012

1. Presented by: Elizabeth Ramirez Area Supervisor 2011-2012 ILA1 Chapter President Training 2011-2012

2. ~Chain of Command

3. ~Overview • Responsibilities • Paperwork • Chapter Requirements • Questions

4. Chapter President • The Chapter President (CP) shall attend Area meetings and vote as the official Chapter delegate. • The CP shall preside over all chapter meetings. • The CP shall have the authority to appoint Chapter Special Committees. The CP may also appoint members of a Special Committee with the approval of the Chapter Executive Board • The CP shall direct all business of the chapter and shall represent the chapter in activities and campus events. • The CP shall request a letter from the Greek Advisor stating the chapter’s current status, on a semester basis.

5. The CP shall keep a file cabinet with copies of all chapter records (i.e. community service letters, reports, agendas, minutes, flyers, orientation information, sisterhood manual, etc.) • The CP shall ensure that the chapter is fulfilling its responsibilities. • The CP shall follow Internal Controls included in the Sister Manual. • The CP shall report to the Area Supervisor. • The CP shall have the power to impose fines accordingly, due to non-attendance, lateness, failure to submit reports, and late paperwork. Monies shall be collected by the financial officer of the board to follow internal controls and chain of command. • The CP must maintain a cumulative grade point average of 2.50

6. ~Responsibilities Preside over all Chapter meetings: • Shall lead all Chapter Executive Board meetings • Shall run meetings per Robert’s Rules of Order • Shall ensure all requests made by the Area Executive Board are fulfilled • Shall ensure all chapter officers have submitted required paperwork • Shall ensure all chapter officers/members are fulfilling their responsibilities

7. ~Responsibilities Cont… Authorized signor of Chapter bank account • Shall have signing authority over Chapter Bank account. • Shall perform a monthly finance reconciliation with the Chapter treasurer per Internal Controls. • Shall request an additional bank statement to be used for chapter reconciliation.

8. ~Responsibilities Cont… Academics • Assist the Chapter Academic Chair in creating a chapter academic study plan (i.e. study hours) • Assist the Chapter Academic Chair in ensuring that Academic Progress Reports are being filled out and turned into the Chapter Academic Chair, as needed. • Create guidelines for Sisters below or on the border line of a 2.50 GPA to ensure that their academics are being prioritized*

9. ~Paperwork • Due September and February only • Chapter Executive Board Report (and as needed) • Chapter Status Letter (Letter of Good Standing) • Chapter GPA Log • Due monthly • Monthly Activities Report • October** • Updated Chapter By-Laws • November and April only • Demographics Report

10. ~Chapter Requirements • Must be in good standing with the school administration and its policies • Official mailing address on campus for all correspondence • Must have representation at all Area meetings and mandatory national events • Develop bylaws by which to follow • Weekly Chapter Meetings • 4 community service projects per semester • Chapter philanthropy • 2 different fundraisers per month

11. ~Requirements Cont… • 2 educational program per semester on campus (1 academically based) • 2 educational programs for orientees • 1 Program co-sponsored with another active organization on campus • Annual Chapter packet • Must establish/maintain a bank account • All reports listed on the Chapter Paperwork List • Fulfill requests by Area/National Directors

12. Any Other Questions ???

13. 630-373-5313 as_ila1@lambdalady.org