East Bay ROP A Joint Powers Authority

1. East Bay ROPA Joint Powers Authority Improving and Expanding Career and Technical Education for the students of Alameda, Oakland and surrounding communities East Bay ROP JPA Agreement Board Information Presentation 10/14/08

2. An Opportunity for Improvement of CTE Services • Oakland-Alameda ROP cited by Alameda County Office of Education for non-compliance of Ed Code Section 52300. • East Bay ROP will be able to leverage financial and human resources through economies of scale to improve current CTE programs and create more opportunities for student success. • Compare: Mission Valley ROP serves a student population of approximately 50,000 in the Fremont, Newark, and New Haven districts and generates an ADA of 2200. Oakland-Alameda ROP serves approximately the same number of students and generates an ADA of 880. • Formation of a “true” JPA creates an opportunity to expand the scope of East Bay ROP to include other districts and the creation of a regional delivery system for career and technical education.

3. Explore, Examine and ExperienceHigh Quality Career and Technical Education • While the immediate driving force behind the required change is one of fiscal management and legal requirement, the clear and compelling reason to effect change is the opportunity to expand and create rigorous and relevant career and technical education programs for the students of Alameda, Oakland, and the East Bay area.

4. OUSD AUSD OUSD-AUSD ROP Current Organization October 2008 ROP Board OACE Director; ROP Co-Leader* (0 FTE) ROP Coordinator; ROP Co-Leader (1.0 FTE) School-to-Career Admin. (0.4 FTE) TSA (0.5 FTE) ROP Teachers (15.0 FTEs) Staff Secretary II (1.0 FTE) Financial Associate (0.2 FTE) Office Manager (1.0 FTE) Financial Services Mgr. (0.1 FTE) TSA (0.5 FTE) Service Team Assistant I (0.5 FTE) Account Assistant III (1.0 FTE) Financial Serv. Associate II (0.25 FTE) TSA (0.5 FTE) Service Team Assistant II (0.5 FTE) ROP Teachers (16.2 FTE) Clerk Typist (0.25 FTE) Note: Positions/services provided via districts’ administrative overhead such as HR, Procurement, Accounts Payable, etc. not shown. *Indicates that position holder performs ROP functions, but is not funded by ROP money. Source: 9/12/08 JPA Reformulation Summary by B. Marshall, Director Adult and Career Education OUSD

5. PHASE 1 July 1, 2008 – June 30,2009 Oakland Unified School District ROP ADA Reports Administrative Staff and Infrastructure Teachers • OUSD Money Management • Financial Reports Equipment, Facilities, and Other Costs Alameda County Office of Education California Department of Education California Department of Education Merged Financial Reporting ROP Funding Alameda Unified School District ROP • AUSD Money Management • Financial Reports Administrative Staff and Infrastructure Teachers ADA Reports Equipment, Facilities, and Other Costs Existing OUSD-AUSD ROP Relationships • Overview of Existing Structure • Establish the East Bay ROP as a separate legal entity (estimated: October 2008) • Recruit the new Superintendent (ideal start: December 2008) • Set up administrative infrastructure (salary scales, benefits, office, technology, procedures, etc.) • Distribute monies to ROP sections (administrative positions do not change) • Staffing and Infrastructure • Two separate administrative structures • Separate offices and business services • Planning and Priority Setting • Each district conducts independent curriculum and planning Source: 10/8/08 OUSD BOE Presentation by B. Marshall, Director Adult and Career Education OUSD

6. Future EBROP Relationships PHASE 2 July 1, 2009 and forward EBROP Financial Management (EBROP contracts with a participating school district to OUSD East Bay Regional Occupational Program provide financial ROP management $$ Administrative Staff and Infrastructure services) (% of FTE ’ s § Financial California Oakland Unified Teachers Alameda reimbursed by California Reports Department County ROP funds as Alameda Unified Teachers Department of Education Office of appropriate) of Education Education Participating Equipment, Facilities, and Other Costs School AUSD Districts ROP submit: $$ § ADA Reports • Staffing and Infrastructure • One administrative structure • One office and business services • Planning and Priority Setting • First cycle of collaborative program planning • Overview of Future Structure • East Bay ROP becomes operational July 1, 2009 • OUSD and AUSD ROP sections funded within new structure Source: 10/8/08 OUSD BOE Presentation by B. Marshall Director Adult and Career Education OUSD

7. Update of JPA Revision Work (10/08) • JPA Document has been reviewed, revised and approved by counsel for both OUSD and AUSD • JPA work group composed of administrative staff from OUSD, AUSD and outside consultants • Comparative practice study of Tri-Valley ROP, Mission Valley ROP and Eden Area ROP structures

8. JPA update (cont) • Understanding current structural differences between OUSD and AUSD in CTE delivery OUSD: ROP courses are imbedded within career academy structure AUSD: ROP courses are sequenced programs of study within a career pathway structure • Creation of a draft design model of East Bay ROP Organizational Structure • Collaboration, Cooperation, and Communication is key to successful implementation

9. The Bottom Line!What does this mean to staff of Alameda Unified ROP? • No impact or changes to duties or staffing for current AUSD ROP staff for FY 08-09. Upon approval of the JPA, CTE Educators currently employed by AUSD would remain employees* of AUSD and their services would be contracted out to EBROP. Salary expenses would be reimbursed to AUSD through EBROP funds.**

10. Bottom Line (Cont) • CTE Educators hired after the launch of EBROP would be certificated employees of EBROP** • Current Administrative, Clerical and Business staff of Alameda Unified ROP will see a change in their positions and duties upon the formation of EBROP, but there is no reason at this time to believe that there will be any loss of employment-just change. • *Given satisfactory performance of duties and program enrollment • ** Article X Sect B of East Bay Regional Occupational Agency Joint Exercise of Powers Agreement for a Regional Occupational Program

11. The Future of East Bay Regional Occupational Program • Immediate Goals • Establish EBROP as a separate legal entity (Nov 08) • Establish a salary schedule for EBROP Superintendent (Dec 08) • Recruit and Hire EBROP Superintendent (Jan-Feb 2009) • Establish and contract for central support services of fiscal, business and human resource management (Feb-June 09) • Develop 09-10 FY budget and establish structures that allow for a more efficient flow of funds (Feb-June 09) • Establish organizational structure of EBROP administrative offices and identify affected AUSD and OUSD central staff (Feb-June 09) • Establish location of EBROP administrative offices (Feb-June 09) • July 1, 2009 Inauguration of East Bay ROP

12. Future of EBROP (cont) • Long Term Goals (3-5 year vision) • Establish EBROP as an organization with its own: • Attendance and Data Reporting System • Human Resources Department • Fiscal Management System • Technology Support Department • One Mission, One Vision • One Common Commitment To deliver high quality and innovative Career and Technical Education programs to the students of the East Bay.