Microsoft PowerPoint 2010

1. Microsoft PowerPoint 2010 Lesson 2 Created by Felicia Hudson, Riverside High School--Durham Public Schools

2. On completion of this lesson, students will be able to do the following: • Create a new presentation from a theme • Create a new slide • Delete a slide Enter text in the Outline tab • Edit text in Normal View • Enter Speaker notes in the Notes pane and Note Page View • Insert slides from other presentations Learning Objectives Rearrange slides in Slide Sorter view • Show slides in Slide Show view

3. Microsoft PowerPoint 2010 provides several standard, prebuilt themes. Find a standard theme that has a look that you like, and then modify it by changing the colors, the fonts, or the line and fill effects. You can then save it as your very own custom theme. • Additional themes can be found at http://office.microsoft.com Presentation Themes

4. To access these themes click on the Design Tab on the Ribbon and select a theme Selecting a Theme

5. The filename appears in the Title Bar Slides/Outline Tabs: Allows you to view all of the slides in your presentation. Slide Pane: Displays the current slide which you are editing The Window Notes Pane: Section for speaker notes that correspond to the slide. Allows for minimal number of words on the slide, or simple graphics, which you can elaborate on all the while with the security of having the notes in front of you. Your audience will only see the slides, not your notes. ***Normal View***

6. OutlinePane: Allows you to see an outline view of all of the slides in your presentation. The Window

7. Notice the Placeholders (something used or included temporarily or denotes or reserves a place for something to come later) guide the user in entering data. • By clicking on a text placeholder, it will change the placeholder to a text object that can be used for text entry. Entering Text

8. Text can be edited in the Outline Tab or in the Slide Pane by simply moving your cursor to the item you wish to edit and typing your additions. • To change slides in the Slide/Outline Pane, click on the new slide/section you wish to move to. Entering Text

9. Speaker notes are a special area in which the speaker can make comments about the presentation. They are not visible in the presentation and are viewed and printed only by the speaker. • Speaker notes can be created in the Notes Pane in Normal View or in Notes Page View. • Entering notes in the Notes Page View allows for one slide to be visible at a time, and it allows for a much larger visible area. Speaker Notes

10. Use the up/down arrow or the page up/page down keys on the keyboard as well as the scroll bar and scroll wheel on the mouse to navigate through slides. Zoom in/out to control the size of the window Notes Page View

11. To insert a new slide, select the New Slide button on the Home Tab under the Slides group • You may alter the layout of any slide as you see fit by selecting the Layout button on the Home Tab under the Slides group. Creating a New Slide

12. A new slide can be inserted anywhere in the slide presentation. • Simply select the slide you wish to precede the new slide then click new slide. A blank slide will be inserted after the slide that was selected. You can then change the layout of the slide if desired. Creating a New Slide

13. Using previously created slides when creating a new presentation is a time-saving technique. • Steps: • Click Home Tab • Click New Slide drop-down arrow, select Reuse Slide • Under the Insert Slide From option, select Browse, then Browse File • Find the File in which you want to borrow the slide and select it • Scroll through the slides until you find the slide you wish to use. Inserting Slides from other Presentations

15. The different PowerPoint Views Include: • Normal (Default View) • Slide Sorter • Notes Page • Reading View Views Views and Zoom In/Out

16. Simply click & drag the slide to it’s new desired location. Slide Sorter View View the presentation in slide sorter view to easily rearrange slides.

17. Slide Show view is used to show a presentation in full screen view from the first slide to the last slide in the presentation in order by slide number. • To view the slide show click on the Slide Show tab on the Ribbon. This will allow you to view from the beginning or from the current slide you are editing. • You can also press F5 on your keyboard to run the slide show. • In Normal View you can also press the Slide Show icon located at the bottom of the window. Slide Show View

18. To advance to the next slide during the slide show/return to a previous one, use the control buttons that the bottom on the lower left corner of the presentation window. • You can also control the slides by using the Page Up & Page Down buttons and the arrows on your keyboard, or by clicking the left mouse button. • To end the show, press the ESC button on your keyboard. Slide Show View

19. Saving the presentation will allow for future use of the presentation. • All files in PowerPoint 2010 are saved with a .pptxfile extension Saving a Presentation

20. To save changes to a file that has already been named, you can click the save icon on the Quick Access Toolbar, or under the File tab. • To Save an existing presentation with a new name or new location to create a duplicate, click file and Save As and give the file an alternate name. • The following characters may not be used in the filename: • * Asterisk • ? Question Mark • : Colon Saving a Presentation

21. 1) What shortcut/hot key will run the slide show? 2) Presentations in PPT 2010 are saved as what extension? 3) How do you change the layout of a slide? (2 ways) 4) Establishing a need is the best way to do what? 5) How do you hide information about a slide from the audience? Quick Review!

22. What are boxes inside of a slide called? • Where is the quick access toolbar located? • Is printing a presentation for future reference a good idea? • When may new slides be inserted into a presentation? 5) Slides shows can be controlled by using the arrow keys and what other keys? Quick Review!