LC Update to the Authority Control Interest Group

1. LC Update to theAuthority Control Interest Group 2011 ALA Midwinter Meeting Janis L. Young Policy and Standards DivisionLibrary of Congress jayo@loc.gov

2. Dept. or Department? • In August 2010, LC requested comments on a proposal to revise AACR2 headings using the abbreviation “Dept.” • Library community generally supported it, but there was no clear mandate • LC will not change headings with the abbreviation “Dept.” to the fuller form “Department” at this time

3. Romanization • Vai language romanization table • Approved by the ALA Committee on Cataloging: Asian & African Materials (CC:AAM) • Available online at the ALA-LC Romanization Tables homepage, http://www.loc.gov/catdir/cpso/roman.html • Will appear in Cataloging Service Bulletin, issue no. 128

4. Romanization • Thai language romanization table • Proposals for revision of the table will appear in CSB, issue no. 128 • Comments may be sent by March 31, 2011 to policy@loc.gov

5. VIAF • Now includes personal names from 18 national libraries and other research institutions • Test records from three other institutions are under review • Corporate name data from some of the participating institutions has been added since August 2010

6. PSD Staffing Changes Bob Hiatt has retired after 42 years at the Library of Congress, the last 19 of them in PSD

7. SUBJECT AUTHORITIES 7 7

8. AC Program Renamed Annotated Card (AC) Program Purpose: “To provide a more appropriate and in-depth subject treatment of juvenile titles and to offer easier subject access to those materials.” Now called the Children’s and Young Adults’ Cataloging Program Children’s Subject Headings Application of headings and MARC coding (second indicator “1”) are unchanged 8

9. Cookery/Cooking • On June 2, 2010 “Cookery” was revised to “Cooking” wherever it appeared in LCSH • PSD received 98 overwhelmingly favorable comments on the proposed change • SHM H 1475, Cooking and Cookbooks, was revised and distributed in Update #2 (2010) 9

10. Cookery/Cooking • 788 authority records updated • 40,000 bibliographic records revised to date; 60,000 remaining • Will be revised manually, one at a time • New genre/form heading Cookbooks will be added 10

11. Validation Records • First pass is complete for strings used twenty or more times • Over 80,000 validation records now exist 11

12. 072 Pilot Project • PSD will add MARC 21 field 072 (Subject Category Code) to subject authority records beginning in the first half of 2011 • Will contain the instruction sheet number(s) for applicable pattern and free-floating subdivisions • Reciprocal with the 073 in subdivision authority records • SACO libraries may not add or edit the field at this time 12

13. Authority record for heading 010 $a sh 85126659 072 $a H 1180 $z lcsh 150 $a Spinach Authority record for subdivision 010 $a sh 00005998 073 $a H 1180 $z lcsh 180 $x Hardiness 072 Pilot Project Heading string in bibliographic record 650 #0 $a Spinach $x Hardiness. 13

14. 072 Pilot Project • Subject Headings Manual is written for humans, not computers • Appropriateness (e.g., --Aerial operations used under Thirty Years’ War, 1618-1648?) • Exceptions to general rules (e.g., footnotes, cross-references) • Multi-part instruction sheets (e.g., H 1156) • Physically coding tens of thousands of existing records 14

15. 072 Pilot Project • Goal: To allow for computer manipulation of subject heading strings • To validate cataloger-assigned heading strings • To suggest appropriate subdivisions It’s a match! 15

16. Authorities & Vocabularies Service • SKOS-based service that provides code lists, subject headings, and other terminologies • Links to RAMEAU • Exploring possible links to translations of LCSH into other languages by • Biblioteca Nacional de España • Biblioteca Nacional de Chile • Université de Laval • Bibliotheca Alexandrina 16

17. Authorities & Vocabularies Service • General public may submit suggestions for changes or additions to terminology http://id.loc.gov • LC received its first suggestion on June 4, 2010, and has received a total of 16 so far 17

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21. New Heading Proposal System • Includes LCSH, LCGFT, and Children’s Subject Headings • Will offer numerous templates for particular types of subject headings • Similar to the Classification Proposal System • User names and passwords for the two systems will be the same • Will be implemented in early 2011 for all proposals for new and revised headings

24. GENRE/FORM AUTHORITIES 24 24

25. Formal Separation ofGenre/Form Thesaurus from LCSH • Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT) • MARC source code: lcgft • New LCCN prefix: gf • Approximately 700 existing authority records will be cancelled and reissued at the same time • Timeline: No earlier than March 2011 25

26. Formal Separation ofGenre/Form Thesaurus from LCSH TODAY Authority record 008/11: a 010 $a sh2009025020 040 $a DLC $b eng $c DLC 155 $a Topographic maps 455 $a Topographical maps 555 $w g $a Maps Bibliographic record 655 #0 $a Topographic maps. TO COME Authority record 008/11: z 010 $a gf2011987654 $z sh2009025020 040 $a DLC $b eng $c DLC $f lcgft 155 $a Topographic maps 455 $a Topographical maps 555 $w g $a Maps Bibliographic record 655 #7 $a Topographic maps. $2 lcgft 26 26

27. Cartography Genre/Form Project LC implemented genre/form headings for cartographic materials on September 1st SACO proposals are now being accepted 27 27

28. Law Project • Approximately 80 terms were approved on November 3rd • Culmination of a successful partnership with the American Association of Law Libraries (AALL) • LC will implement the terms in early 2011 • Few religious law terms have been proposed or approved to date • PSD is seeking partners to help develop genre/form terms for religious law 28

29. Music Project PSD continues to collaborate with the Music Library Association • Vetting lists of terms to determine which are forms and genres • Have agreed on approximately 800 genre/form terms to date • Developing a list of mediums of performance and discussing where to place them in MARC bibliographic records 29 29

30. Religion Project • PSD is collaborating with the American Theological Library Association • ATLA is coordinating with other associations organized around religion 30 30

31. Questions? 31 31