System Development Technical Group

1. System Development Technical Group TG Chair: Brian Gore HFES 2006 SDTG Business Meeting Wednesday October 12, 2006

2. Welcome/Overview Current Officers COTG Review SDTG Status Membership Finances SDTG 2006 Program Products/ Services Newsletter Website Listserve By-Laws How to get involved… Comments/ Discussion Election/New Officers for 2006-2007 Direction for 2006-2007 Reminders Business Meeting - 2006 Agenda

3. Overview • The SDTG was established to foster research and information exchange on the integration of HF/E into the development of systems and products • Members are concerned with defining HF/E activities and integrating them into the system/product development process in order to provide systems that meet user requirements • Examples include: • Computer systems, health care systems, aerospace system, consumer products, commercial/nuclear power systems, environmental systems, organizational systems, perceptual systems, robotic systems, other vehicle systems (UAVs, etc)

4. Current Officers • SDTG Members serving as officers of the SDTG for 2005-2006 • Chair - Brian Gore • Secretary/Treasurer - Lori McDonnell • Technical Program Chair - Janae Lockett-Reynolds • Technical Program Chair Elect - Jay Shively • Newsletter Editor - Melissa Weaver/Wenbi Wang • Webmaster - Teresa Alley

5. Council of Technical Groups (COTG) Review • Meeting held on Monday to update the COTG about the status of the COTG (issues with this organization) • Suggestion to use the COTG to move the TGs forward, and as a result, they are interested in looking for opportunities to move the TG forward • Primary issue facing the COTG is how to spend surplus balance (from interest from the TGs) • Coordination between TGs • Process required to get the coordination working • Grants versus loans and the criteria for each • Discussed budgetary independence of the TGs from the COTG • Should the COTG be maintained? Vote 9-7 in favor of maintaining COTG • Discussion of ballot dissemination - is all the membership being reached? • Newsletters - consideration to remove the newsletter requirement

6. Status-Treasurer’s Report Membership Finances

7. Membership Numbers… • SDTG increase is healthy relative to other TG’s growth in percentage increase

8. 2006 TPC Review • Abstracts were reviewed by three or more reviewers on a 7 point scale • Writing quality, quality of research, substance of contribution, title representativeness, and overall quality • 17 qualified reviewers participated in the peer review • 27 abstracts submitted (18 lectures, 2 posters, 1 demonstration and 6 participants for the symposium) • 12 papers were accepted for presentation • Reviewed papers ranged from 3.08 to 6.125 • Accepted submissions received a minimum average rating of 4.00/5.00 + reviewer recommendation • 100% posters, demos, invited symposia, 66% lectures

9. Direction - 2005-2006 • Be responsive! • Continue providing member value through information dissemination • Emails of employment opportunities, etc • Visibility • Established the David Meister SDTG Annual Award for lasting contributions to the SDTG Charter

10. Newsletter Update • Great mechanism for increasing visibility and keeping members informed • The move towards electronic newsletters • 2001-2002 - Cost outlined as being an issue • 2002-03, 2003-04 - Time required to produce newsletter is high and reducing the production time is desired (Electronic only)? • 2004-2005 - Three primarily electronic newsletters produced • 2005-2006 - Two electronic newsletters produced • Time and expense to produce has dramatically decreased • Increased efficiency in production time • 2007-2008 - COTG discussion about removing the newsletter requirement

11. Current Areas of Concern • Membership decline is reversing - • 35% increase over the last year, 41% increase over the last two years • Mean membership increase is 20% • Newsletter information/content • Obtaining information to include in the newsletter • Vast, diffuse focus area for the SDTG • Desire to offer useful information for the cross disciplinary SDTG membership • Need to obtain more information from members for general dissemination to the membership • Officer nominations • Need more participation from members to guide the direction of the TG

12. Website update (www.sdtg.hfes.org) • Review current design • Design issues/problems with the site? • Is the format acceptable? Are the links clearly marked? Is the information that you are seeking on the page? • Input information: • On SDTG operations • Aim - to document each of the actual position’s responsibilities undertaken (to reduce re-inventing the wheel) • Bylaws • On SDTG articles/references • Newsletters • Employment opportunities • Challenges: • Keeping all information (especially contact information) current • All changes must be made through the HFES, the Chair, or the Secretary/Treasurer

13. Listserve update/quick review • Centrally held at HFES • Listserve has been an effective tool for communication between members • Problems? • Sending • Receiving • Suggestions for improving usefulness?

14. Bylaws • Most recent version (2002) of the bylaws is on the web • COTG Meeting indicated that most TGs do not have bylaws • Officers will need to revisit the notion of formal bylaws

15. How to get involved… • Renew TG dues • Add to and assist us in completing the annual initiatives (volunteers are always welcome) • Submit articles to the SDTG Newsletter Editor • Volunteer, volunteer, volunteer! • To assist current officers • To serve as a reviewer for the SDTG Technical Program through one of the current officers • New ideas for fostering/enabling participation from the membership • E.g. what are we missing, what do you look for from the SDTG, how can we better target this?

16. Officer Introductions for 2006-2007 • Officers have been elected to serve in guiding the direction of the SDTG for 2006-2007 • Chair - Jerry Duncan • Secretary/Treasurer - Larry Avery • Technical Program Chair - Jay Shively • Technical Program Chair Elect - Janice Hebermehl • Newsletter Editor - Wenbi Wang • Webmaster - Teresa Alley

17. Direction - 2006-2007 • Provide smooth transition to new Chair and new SDTG Officers • Continue to add value for membership to improve the membership numbers • Implementing the David Meister SDTG Annual Award to recognize the paper that is likely to have a lasting contribution to the SDTG Charter (1st Award - HFES 2007 - Baltimore, MD) • New methods for augmenting knowledge and importance of system related material • Add to the initiatives list to enable continued growth in 2006 and beyond

18. Outstanding concerns/ideas?

19. Remaining SDTG Session • Thursday: 8:30 a.m. - 10:00 p.m.SD 2 - Lecture SessionOrganizational Factors in Design: How to Support Collaborative Relationships and Information Sharing through Network Analysis and Requirements Capture • Thursday: 15:30 p.m. - 17:00 p.m.SD 3 - Lecture SessionSubjective Feedback, Performance Assessments, and Iterative Design--Critical Factors That Drive Design Decisions • Friday:10:30-12:00 - PosterExploring Relevant Concepts in the Presentation of Audio Within a Simulated or Virtual Environment

20. Thank you…