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AGREEMENT ADMINISTRATION

AGREEMENT ADMINISTRATION. AGREEMENT ADMINISTRATION. Format File Setup Modifications Timelines DAADS Reviews Record Administration Policy. FORMAT. NGR 5-1, Chap 2-1a: A Cooperative Agreement consists of two parts: the Master Cooperative Agreement (MCA) and its Appendices

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AGREEMENT ADMINISTRATION

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  1. AGREEMENT ADMINISTRATION

  2. AGREEMENT ADMINISTRATION Format File Setup Modifications Timelines DAADS Reviews Record Administration Policy

  3. FORMAT • NGR 5-1, Chap 2-1a: A Cooperative Agreement consists of two parts: the Master Cooperative Agreement (MCA) and its Appendices • The MCA has its own terms and conditions as do each of its appendices. • NGR 5-1, Chap 2-5a(3): The MCA and its appendices are issued for a 5 year period • NGR 5-1, Chap 1-4i: The formats/templates for each Cooperative Agreement are developed by the NGB Program Managers and are to be used. The NGB Program Managers also write their corresponding chapter in the NGR 5-1/ANGI 63-101.

  4. FILE SETUP • ARMIS number is 5-b Agreements (AR 25-400-2) • References: • NGR 5-1, Chap 2-5 • DoDGARs 3210.6-R, Sect 21.315 • DFARS 204-7003 & 7004 • Cooperative Agreement Example: “W912J2-04-2-1001” • Modification Example: “P10001”

  5. MODIFICATIONS • Required when any change to the Cooperative Agreement is requested. • A Formal Procedure • Request from Federal Program Manager to GOR • Validate Request thru/with Fed & State Finance Offices • GOR Prepare Modifications • Obtain Signatures • Distribute • NGB-ZC-PARC-A and NGB PM approval (NGR 5-1, Chap 2, para 7) • Modifications are obligating documents (NGR 5-1, Chap 12-1e and 32-1e) • Modifications decreasing the Federal amount require NGB PM coordination • Modifications are required when adding or removing appendices to the MCA (NGR 5-1, Chap 2.3.d)

  6. TIMELINES ( NGR 5-1, Chap 2-3) • TAG & USPFO decide the MCA time period • MCA effective date (NGR 5-1, Chap 2-3a(3) & Chap 2-3c) • Stand Alone or special project agreements effective dates • Finalization of appendices will not delay use of MCA or MCCA (NGR 5-1, Chap 2-3d).

  7. DEFENSE ASSISTANCE AWARDS DATA SYSTEM (DAADS) • Reference: NGR 5-1, Chap 3 • Purposes • To meet statutory reporting requirements • To provide information • Directorate for Information Operations and Reports (DIOR) is responsible for this report (DoDGARS 3210.6-R, Subchap C, part 21) • “Instructions for Preparation of Electronically Recorded Data Submitted to the DIOR” is posted on Guardnet • All VALUE associated with a Cooperative Agreement is reported • Do initial report for each FY & end-of-year adjustment report. (NGR 5-1, Chap 3-7 e.)

  8. REVIEWS • Reference: NGR 5-1/ANGI 63-101, Chap 2-7 • All initial Cooperative Agreements shall be reviewed/approved for budget by respective NGB Program Managers who sign the documents. This review is valid for the duration of the agreements. • Legal reviews of initial Cooperative Agreements by the State & USPFO legal counsels are required. Their signature blocks are on the MCA, appendices and modifications forms (NGR 5-1, Chap 2-4a).

  9. RECORD ADMINISTRATION • Distribution (NGR 5-1, Chap 9-5b) • GOR has Original copy • Copies to: • Fed PM at State level • CA recipient (State) • Others not mentioned: USPFO Fiscal, Base Finance, NGB-PM • Maintenance (NGR 5-1, Chap 9-5c) • Retention of records. (NGR 5-1, Chap 12-8 and 32-8)

  10. POLICY Grants and Cooperative Agreement Policy Letters (GCAPL)

  11. COOPERATIVE AGREEMENT POC DIRECTORY • GORs • NGB-ZC-PARC-A POC • NGB PROGRAM MANAGERS • DIOR POC (DAADS)

  12. OFFICE OF PRIMARY RESPONSIBILITY • NGB-ZC-PARC-A • NGR 5-1/ANGI 63-101 • GRANTS & CA POLICY LETTERS (GCAPLs) • MCA • NGR 5-2/ANGI 63-102 • SUPPORT AGMT POLICY LETTERS (SAPLs) • NGB Program Managers: • Appendices & corresponding chapters • Federal Program Managers at State level • MCCA-ARNG • MCCA-ANG

  13. MODULE TEACHING POINTS • DIFFERENT PARTS AND TYPES OF CA • CONSISTENCY OF FILE SETUP, MAINTENANCE AND DISPOSITION • WHEN AND HOW TO ISSUE A MOD • DAADS - THE ONLY REQUIRED REPORT • WHEN REVIEWS OF CA ARE REQUIRED AT NGB OR USPFO

  14. QUESTIONS ?

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