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Reducing the administrative burden on schools

Learn about the Department of Education's initiative to reduce administrative burden on schools through a school-centric delivery approach. Discover the principles, tools, and strategies being implemented to improve coordination, visibility, and planning within the department.

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Reducing the administrative burden on schools

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  1. Reducing the administrative burden on schools Kelly Edmunds, Delivery Unit

  2. Acknowledgement of country

  3. Today’s agenda The journey we are on 1 The opportunity ahead 2 How you can help 3

  4. Our Executive priorities to achieve this We have a clear vision and purpose, reducing admin burden will play a key part to achieve it Our Purpose To prepare young people for rewarding lives as engaged in a complex and dynamic society Our Vision To be Australia’s best education system and one of the finest in the world Our Goals Wellbeing | Academic Achievement | Equity | Independence Our Executive priorities Improve school performance and student outcomes Improve teaching quality Strengthen school leadership Improve system support to schools Make the department a great place to work Reducing the administrative burden on schools

  5. To reduce the administrative burden on schools, we are embedding a school-centric delivery approach School-centric delivery is… + A set of principles Supporting tools School time counts Master schedule Change-free periods Change targets Delivery meetings With schools, not to schools Take the time to get it right Coordinate and prioritise as one … a way of working to reconnect with our schools and improve the quality and coordination of our work

  6. We have introduced a master schedule to improve visibility, planning and coordination in the DoE 8

  7. We have also introduced change-free periods 19 41 Potential change roll-out weeks Schools weeks per year 5 17 Very busy BAU weeks Change-free weeks To accommodate busy periods in schools, we have identified 17 weeks in the school year where the DoE will avoid introducing any new changes to schools Note: a change is any activity that is not self-explanatory and requires training or on-boarding for schools to understand or use it.

  8. What does this look like for teams delivering change? Plan & prioritise Design, pilot & iterate Train & implement Embed & monitor 1 2 3 4 • Consult with schools on their pain points • Define outcomes and how schools will benefit • Estimate time impact • Coordinate and prioritise within and across divisions using master schedule • Design change with and for schools • Pilot change • Iterate based on feedback and take the time to get it right • Verify time impact • Clearly communicate change to schools • Ensure appropriate training and support to embed change • Deliver change • Establish monitoring and evaluation • Determine if outcomes are being delivered and refine as needed • Ensure change is embedded in DoE and with schools

  9. School time matters and we are counting every hour we save Since Jan 2018, we have saved: 67 hours per principal 2 hours per teacher 156 hours per school 345,000 hours across the system 10 hours per admin staff School time counts. We are tracking every hour we give back to schools to focus on their core business of teaching, leading and supporting our students

  10. Have these changes made a difference? Log onto Slido.com Use code: DU2 Time savers for admin staff to date 12

  11. We are also encouraging each area of the Department to play their part 1 2 3 4 5

  12. The opportunity ahead involves embedding school-centric delivery and delivering further time savers Embed school-centric delivery • Testing and minimising time impact • Verifying that we are working on the right problems • Involving you in design decisions • Waiting for the right time to go-live Deliver further time savers • ebs improvements • Taleo improvements • eFPT improvements • Online enrolment • Expense 8 and SAP HR integration 14

  13. How can you help? Tell us what the greatest time saving opportunities and any and potential solutions 1 Give feedback to teams when they ask 2 Offer to pilot new solutions 3 Help us verify the time impact of new changes 4

  14. Log onto Slido.com Use code: DU2 The top issues we heard from schools in term 1 were staffing, compliance and HR payroll Staffing “ * Compliance “ HR Payroll “ “ Identified as issue by SPC Finance Top issue in Principal workload study * EDConnect “ Assets “ 1:1 Engagements Expense8 Workshops Probity & Screening Email management * Access request “ eFPT Training External validation ASTP MyPL Number of schools that raised the issue Note: other issues raised by seven or less schools included Reporting, WBS IO, EBS, TALEO, NESA, SPaRO, School website, AMU, Complaints management, Annual School Report, 3PI, SCOUT, External agencies (e.g. FACS), Policies, PDP, ClassCover, Plan 2, Internal communications, Audit, External communications, Cash management Reporting and internal communication were other top issues raised by the Deloitte Principal workload study

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