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Title I Allocations

Financial Considerations for Title I, Part A Virginia Department of Education Coordinators’ Academy July 30-31, 2013. Title I Allocations. How is the LEA allocation determined?. Title I, Part A, Allocations: School Year (SY) 2013-2014 .

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Title I Allocations

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  1. Financial Considerations for Title I, Part A Virginia Department of EducationCoordinators’ AcademyJuly 30-31, 2013

  2. Title I Allocations How is the LEA allocation determined?

  3. Title I, Part A, Allocations: School Year (SY) 2013-2014 • United States Department of Education allocated 13.8 billion Federal Funding Year (FFY) 2013 • 2011 Census Estimates • State Per-Pupil Expenditure Data from SY 2010-2011 • Title I, Part A grants to school divisions provide financial assistance for services that improve the teaching and learning of children at risk of not meeting challenging academic achievement standards.

  4. Title I, Part A, Allocation: Virginia * Preliminary Figures

  5. Basic Allocation • The U. S. Department of Education (USED) allocates FY 2013 Basic Grant funds to divisions through a statutory formula based primarily on 2011 estimates of the number of children, ages 5 through 17, from low-income families, which the Census Bureau updates annually, and on the school year 2010-2011 per-pupil expenditure data. • In order to receive a basic grant, a school division must have at least ten formula children and the number of those children must exceed two percent of the school division’s total population of children ages 5 through 17.

  6. Basic Allocation Comparison * Preliminary Figures (127 of 141 localities were reduced from previous year.)

  7. Concentrated Allocation USED allocates concentration grant funds to school divisions in which the number of children counted for basic grant formula purposes exceeds 6,500 or 15 percent of the total population of children ages 5 through 17.

  8. Concentration Comparison * Preliminary Figures (132 of 141 localities were reduced from previous year.)

  9. Targeted Allocation • The targeted grants formula uses the same data elements as basic and concentration grants. • USED then adjusts the number of formula children to give greater weight to those school divisions with higher numbers or percentages of formula children. • In order to receive a targeted grant, the number of formula children in a school division counted for basic grant allocation purposes must be at least ten and equal or exceed five percent of the school division’s total population of children ages 5 through 17.

  10. Targeted Comparison * Preliminary Figures (124 of 141 localities were reduced from previous year)

  11. EFIG Allocation • The Education Finance Incentive Grants (EFIG) formula, in addition to using the number of Title I, Part A, formula children and each state’s per-pupil expenditures, distributes funds to states based on: • 1) an effort factor that measures a state’s effort to provide financial support for education compared to its relative wealth as measured by its per capita income; and • 2) an equity factor that measures the degree to which education expenditures vary among school divisions within a state.

  12. EFIG Comparison * Preliminary Figures (113 of 141 localities were reduced from previous year)

  13. State Set-Asides: School Improvement • Section 1003(a) of ESEA – States are required to reserve four percent of the amount it receives under Title I, Part A, for school improvement activities authorized in Sections 1116 and 1117. • When reserving funds for school improvement activities, the state education agency must ensure no school division receives less in total under Title I, Part A, than it received in the prior year because of the four percent reservation.

  14. State Set-Asides: Administration • Administration • Section1004(a) of the ESEA allows for a state to reserve not more than one percent for administrative purposes. • Bypass • Reservation for equitable services • 14 school divisions

  15. Title I Funds: Timely Topics 2013 Award Carryover Limitation 2012 Waiver Reimbursements Time Distribution Records

  16. FY 2013 Funds • Encumber 85 percent of Title I, Part A, funds prior to September 30, 2014. • Encumber the remaining funds prior to September 30, 2015. • Unencumbered funds may be reallocated to other school divisions.

  17. FY 2012 Funds • Encumber 85 percent of Title I, Part A, funds prior to September 30, 2013 (60 Days from now) • Encumber the remaining funds prior to September 30, 2014. • Unencumbered funds may be reallocated to other school divisions.

  18. FFY 2012 Waiver Request Virginia has been approved for a Waiver of the limitation in Section 1127(b) of the Elementary and Secondary Education Act of 1965 (ESEA) that prohibits a state educational agency (SEA) from granting to a local educational agency (LEA) a waiver of the carryover limitation in Section 127(a) of the ESEA more than once every three years for FFY 2012.

  19. FY 2012 Waiver Request Purpose of requesting the waiver was to grant an LEA the flexibility it needs to spend its FY 2012 Title I, Part A, funds thoughtfully over the remainder of this year and next year on activities that are most likely to increase the quality of instruction and improve the academic achievement of students in the face of a likely reduction in its FFY 2013 Title I, Part A, allocation.

  20. Carryover Limitation Section 1127(b) permits an SEA to waive the limitation in Section 1127(a) once every three years if: 1) the LEA’s request is reasonable and necessary; or 2) a supplemental Title I, Part A, appropriation becomes available.

  21. Time Distribution Records • Less than full-time employees in Title I, Part A, must keep a record of their time. • Records should be based on an after-the-fact determination of time and not estimates (i.e., pre-determined schedules). • Employees should maintain these records in a timely manner in order to be accurate. • If actual time spent in Title I, Part A, is less than the application states, the state consolidated or individual application must be amended. ESEA, Section 1119 (i)

  22. Encumbrances • All encumbrances (or obligations) must be made within the approved funding period of the grant. • The encumbrance of personal services is made by an agency employee when the services are performed. • There is a 15 month window (July 1 – September 30) to encumber personal services.

  23. Reimbursements • Expenses including travel should be reasonable, allowable, and necessary. • Travel should be capped at the amount of the local education travel policy or state travel regulation whichever is less. • Requests should include clear justification to avoid rejection or delay by the finance office at the Department of Education.

  24. Contact Information Gabie Frazier Chris McLaughlin • 804-225-2907 • gabie.frazier@doe.virginia.gov • Regions III, V, VI, & VII • 804-225-2901 • chris.mclaughlin@doe.virginia.gov • Regions I, II, IV, & VII

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