PowerPoint Project 4

1. PowerPoint Project 4 Modifying Visual Elements and Presentation Formats

2. Objectives • Create a presentation using the AutoContent Wizard • Create and scale a WordArt element and add it to a slide • Add sound effects and hyperlinks to slides • Insert a chart, an Excel chart, and a Word table

3. Objectives • Revise and customize individual slides • Use the Thesaurus • Modify a presentation template by changing the color scheme • Add information to the slide master Footer Area

4. Objectives • Add an action button and action setting • Apply transition effects to a presentation • Rehearse presentation timings and run a slide show with hyperlinks • Print speaker notes and save slide presentations as Rich Text Format outlines

5. Using the AutoContent Wizard • Click the Create a new presentation link in the Open area of the Getting Started task pane • Click From AutoContent wizard • If necessary, hide the Office Assistant • Click the Next button • When the Presentation type panel is displayed, click the Sales / Marketing button

6. Using the AutoContent Wizard • Click the Marketing Plan presentation type • Click the Next button • Click the Next button • When the Presentation options panel is displayed, click the Footer text box and then type as the footer text • Click the Next button, then click the Finish button

7. Using the AutoContent Wizard

8. Selecting a WordArt Style • Click the Insert WordArt button on the Drawing toolbar • When the WordArt Gallery dialog box is displayed, click the WordArt style in row 5, column 4 • Click the OK button

9. Entering the WordArt Text • If necessary, select the text in the Edit WordArt Text dialog box • Type Cash for College in the Text text box • Click the OK button • Display the WordArt toolbar by right-clicking a toolbar and then clicking WordArt

10. WordArt Toolbar Button Functions

11. Changing the WordArt Height and Width • Click the Format WordArt button on the WordArt toolbar • Click the Size tab in the Format WordArt dialog box • Click Lock aspect ratio • Triple-click the Height text box in the Size and rotate area • Type 2.5 in the Height text box and click the OK button

12. Changing the WordArt Height and Width

13. Adding a Sound Effect • Click Insert on the menu bar and then point to Movies and Sounds • Point to Sound from File on the Movies and Sounds submenu • Click Sound from File • Locate and select the Marketing Music file in the Insert Sound dialog box, and select it • Click the OK button

14. Adding a Sound Effect • When the Microsoft Office PowerPoint dialog box is displayed, click the Automatically button • Drag the speaker icon off the slide to the lower-right corner of the screen

15. Inserting a Chart and Replacing Sample Data • Select a slide layout with a content placeholder, and click the Insert Chart button in the content placeholder • Right-click the letter D at the top of column D in the datasheet and then point to Clear Contents on the shortcut menu • Click Clear Contents • Click cell A1, which is the intersection of column A and row 1 • Type 1234 in cell A1 and then press the RIGHT ARROW key

16. Inserting a Chart and Replacing Sample Data • Enter the remaining figures and data labels • Click the Close button on the datasheet • Click the slide anywhere except the chart window • Drag the middle sizing handle on the bottom edge of the chart window down until it is above the bulleted paragraph in the text placeholder

17. Inserting a Chart and Replacing Sample Data

18. Inserting an Excel Chart • Click Insert on the menu bar and then point to Object • Click Object • When the Insert Object dialog box is displayed, click Create from file • Click the Browse button • Select the College Expenses file on your floppy disk from the Browse dialog box

19. Inserting an Excel Chart • Click the OK button • When the Insert Object dialog box is redisplayed, click the OK button

20. Inserting a Word Table • Click Insert on the menu bar and then click Object • When the Insert Object dialog box is displayed, click Create from file. Click the Browse button • Select the Average Income file located on your floppy disk when the Browse dialog box is displayed • When the Insert Object dialog box is displayed, click the OK button

21. Inserting a Word Table

22. Hiding a Slide • Click the Slide Sorter View button at the lower left of the PowerPoint window • Right-click the slide you wish to hide and then click Hide Slide on the shortcut menu

23. Finding a Word and Using the Thesaurus • Click the Normal View button at the lower left of the PowerPoint window • Click Edit on the menu bar and then click Find • When the Find dialog box is displayed, type Costs in the Find what box • Click the Find Next button • Click the Close button in the Find dialog box

24. Finding a Word and Using the Thesaurus • Click Tools on the menu bar and then click Thesaurus • When the Research task pane is displayed, point to the word, expenses, in the Thesaurus list and then click the arrow to the right of that word • Point to Insert • Click Insert • Click the Close button in the Research task pane

25. Finding a Word and Using the Thesaurus

26. Changing the Presentation Template Color Scheme • Click the Slide Design button on the Formatting toolbar • Point to Color Schemes in the Slide Design task pane • Click Color Schemes • Click the top-right color scheme template • Click the Close button in the Slide Design task pane title bar

27. Changing the Presentation Template Color Scheme

28. Modifying the Footer on the Slide Master • Click View on the menu bar, point to Master, and then click Slide Master on the Master submenu • If necessary, click the Marketing Plan Slide master thumbnail on the left slide of the screen • Click the word, <footer>, in the Footer Area on the slide master • Type Eastwood Financial Aid Office in the footer text box

29. Modifying the Footer on the Slide Master

30. Adding an Action Button and an Action Setting • Click Slide Show on the menu bar, point to Action Buttons, and then point to Action Button: End on the Action Buttons submenu • Click Action Button: End • Click the bottom-right corner of the slide master • If necessary, when the Action Settings dialog box is displayed, click the Mouse Click tab • Click Play sound

31. Adding an Action Button and an Action Setting • Click the Play sound box arrow, click the down scroll arrow, and then click Cash Register • Click the OK button

32. Adding a Slide Transition Effect to a Slide Show • On the Slides tab, select the slides you wish to add transitions to • Right-click the first slide in your selection and click Slide Transition on the shortcut menu • When the Slide Transition task pane is displayed, click the down scroll arrow in the Apply to selected slides list until Shape Diamond is displayed

33. Adding a Slide Transition Effect to a Slide Show • Click Shape Diamond • Click the Modify Transition Speed box arrow and then click Slow • Click the Close button in the Slide Transition task pane

34. Adding a Slide Transition Effect to a Slide Show

35. Rehearsing Timings • Click Slide Show on the menu bar and then click Rehearse Timings • Point to the Next button on the Rehearsal toolbar • When the Elapsed Time box displays 0:40, click the Next button • Repeat the previous step for the remaining slides, setting an acceptable time to spend for each slide

36. Rehearsing Timings • When the black slide displays, point to the Yes button in the Microsoft PowerPoint dialog box • Click the Yes button

37. Printing Speaker Notes • Click File on the menu bar and then click Print • When the Print dialog box is displayed, click the Print what box arrow and then click Notes Pages • Click the OK button

38. Printing Speaker Notes

39. Saving the Presentation in Rich Text Format • Click File on the menu bar and then click Save As • When the Save As dialog box is displayed, click the Save as type box arrow scroll down, and then click Outline/RTF • Click the Save button

40. Saving the Presentation in Rich Text Format

41. Slide Show Navigation Shortcut Keys

42. Slide Show Toolbar Buttons

43. Summary • Create a presentation using the AutoContent Wizard • Create and scale a WordArt element and add it to a slide • Add sound effects and hyperlinks to slides • Insert a chart, an Excel chart, and a Word table

44. Summary • Revise and customize individual slides • Use the Thesaurus • Modify a presentation template by changing the color scheme • Add information to the slide master Footer Area

45. Summary • Add an action button and action setting • Apply transition effects to a presentation • Rehearse presentation timings and run a slide show with hyperlinks • Print speaker notes and save slide presentations as Rich Text Format outlines

46. PowerPoint Project 4 Complete