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Final Stotesbury Cup Regatta Orientation 8 May 2013

Final Stotesbury Cup Regatta Orientation 8 May 2013. Away Regatta Planning Events. 1 May (Wed): First Away Regatta Orientation Meeting 7:30 pm, Woodbridge Sr High School (WSHS) Lower Cafeteria 8 May (Wed): Stotesbury Away Regatta Meeting 7:30 pm, WSHS Lower Cafeteria

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Final Stotesbury Cup Regatta Orientation 8 May 2013

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  1. Final Stotesbury Cup Regatta Orientation8 May 2013

  2. Away Regatta Planning Events • 1 May (Wed): First Away Regatta Orientation Meeting • 7:30 pm, Woodbridge Sr High School (WSHS) Lower Cafeteria • 8 May (Wed): Stotesbury Away Regatta Meeting • 7:30 pm, WSHS Lower Cafeteria • 13 May (Mon): Scholastic Rowing Association of America (SRAA) Nationals Away Regatta Meeting #1 • 7:30 pm, WSHS Lower Cafeteria • 16-18 May: Stotesbury Regatta, Philadelphia, PA • 20 May (Mon): Scholastic Rowing Association of America (SRAA) Nationals Away Regatta Meeting #2 • 7:30 pm, WSHS Lower Cafeteria • 23-25 May: SRAA National Regatta, Cooper River, NJ

  3. 87th Annual Stotesbury Cup Regatta (16-18 May 13) • Oldest and Largest High School Regatta in US • One of the most memorable events of the rowers high school years – by parents and rowers • RECORD-BREAKING participation this year! (976 boats/195 schools/5600+ athletes) • Highlights • 16 May: Bus athletes to regatta site • Wyndham Hotel, Mt Laurel NJ • WSHS Regatta Site • Food, rest, observe • 17 May: Time Trials / Pasta Dinner • 18 May: Head-to-head races • Depart after regatta • 19 May: Recovery Operations Schuylkill River, Philadelphia, PA

  4. Who is going? • Boats: • 11 (5 x 8 boats; 3 x 4 boats; 1 quad; 2 doubles) • Athletes: 72 (37 boys; 35 girls) • Coaches: 9

  5. Woodbridge Boat Trailer Woodbridge Regatta Site Stotesbury Cup GPS Address: 1 Boathouse Row, Philadelphia 19130

  6. Stotesbury Cup Logistics • Lodging: Wyndham Hotel, Mt. Laurel, NJ • Rooms reserved for Rowers & Coaches • Parent block closed; please call • 856-234-7000 to see about general availability • Check-in: Thursday, 16 May (after 3 p.m.) • Check-out: Saturday, 18 May before going to regatta site • Seats on buses available to parents for $100 per seat

  7. Stotesbury Cup Logistics • Parents signed up to go on the buses: • Seats still available • Cost = $100 / seat

  8. Stotesbury Costs • Cost per rower: $300 • Checks or Credit Cards Accepted • Charge includes: • Transportation (2 x 56-passenger buses) • Breakfasts and lunches during regatta • Sandwich dinner (Thursday) • Pasta dinner (Friday) • Hotel accommodation (two nights) • Regatta registration fees • Trailer transportation costs • Tent rental

  9. Away RegattasWhat to Pack? • Previous Stotesbury regattas… • Friday: 80 degrees and sunny • Saturday: 45 degrees with a cold, driving rain • We are outside for 10-12 hours per day • Pack for both extremes • Bring extra socks/sun screen/rain gear • Put athlete’s name on everything they bring • Difficult to leave and return by car

  10. What does everyone need to do? • Keep eye on weather; pack accordingly, use sun screen, stay hydrated (athletes & parents) • Watch bus, trailer and car traffic on Kelly Drive (very busy and congested) • Be careful during set-up/tear-down, and moving on/off buses & vehicles (avoid injury) • If you feel ill or get injured (athletes or parent), tell someone immediately Be Safe

  11. Standards of Behaviorfor Away Regattas • Be courteous, no drugs/alcohol, no cursing, good manners • Respect adult chaperones (comply with directions, promptly / courteously) • Travel in groups when away from Woodbridge’s regatta site • Need escort outside area between the boat trailer & regatta site • No "staking out" floor space in tent area. When you leave, gather up personal items and set them to the side of the tent area • At the hotel, be respectful of other hotel guests. Control volume of conversations in common areas, elevators, hallways • Wear appropriate clothing at all times • No switching rooms • No one needs to go into the stairwells at the hotel • No “Purple” (ask your coach to explain) More in “Away Regatta Rules”

  12. Volunteers are Essential • Can only be accomplished with everyone’s help • Volunteers needed for… Non-TravelersTraveler • Shoppers - Kitchen Operations/Cooks • Trailer Loaders - Advance Party • Bag Checkers - Chaperones (bus & hotel) • Propane tanks • Recovery Ops (Sun) • Benefits to parents to join us in Philadelphia • - Watch all the races with the team under tentage • - On site breakfasts & lunches • - Great camaraderie

  13. Volunteers Still Needed! • Good to go: • Sandwich purchase • Shoppers • Bus chaperones • Bag Checkers • Advance Party • Additional volunteers needed for: • Propane Tanks (10 of 12) • Room Chaperones (need 2 more) • Recovery Operations (1 of 10) • Kitchen operations – okay, but the more the merrier • Truck Upload (3 of 6)

  14. Stotesbury Away RegattasVolunteers • Shoppers • Who: Three (3) Volunteers needed • What: Purchase food & supplies • Where / When: • See Heather Applegate

  15. Stotesbury Away RegattasVolunteers • Loaders • Who: Four (4) Volunteers needed • What: Fill coolers with ice at school then load trailer with tents, food, water and supplies • Where: WSHS Loading Dock, then to Cindy/RicThomas’ house: 3232 Manitoba Drive • When: 15 May, Wednesday, 2:30 – 5:30 PM • POC: Gary Tallman

  16. Stotesbury Away RegattasVolunteers • Bag Checkers • Who: Six (6) Volunteers Needed • What: Check rower bags for medications, glass bottles, dangerous items, etc. • Where: Woodbridge High School • When: 17 May (Thur), 7:30 – 9:30 AM • POC: Julie Hyzy

  17. Stotesbury Away RegattasVolunteers • Bus Chaperones • Who: Two Volunteers • What: Ride with rowers to/from events, answer questions, help kids as needed • POC: Julie Hyzy

  18. Stotesbury Away RegattasVolunteers • Room Chaperones • Who: Eight (8) Volunteers • What / Where: • Issue/collect keys, patrol corridors, head counts, help rowers as needed • Inspect rooms • When: • Thursday 7:00 – 10:00 PM • Friday 8:00 – 10:00 PM • POC: Julie Hyzy

  19. Stotesbury Away RegattasVolunteers • Advance Party • Who: Four (4) Volunteers • What: Set up at Regatta Site • Thur - Unload trailer and set up Regatta Site • Fri & Sat 5:30 AM - Set up Kitchen Ops • When: Depart Woodbridge at NLT 5:30 AM, 16 May (Thur) to secure Regatta Site • POC: Gary Tallman

  20. Stotesbury Away RegattasVolunteers • Kitchen Operations • Who: 6-8 Volunteers / Shift • What: • Food preparation • Servers – buffet line • Dish washers/”KP” team • Site clean-up • When: • 17-18 May • 5:30 AM to 2:00 PM each day • POC: Gary Tallman

  21. Stotesbury Away RegattasVolunteers • Propane Tanks • Who: 12 Volunteers • What: • Drop them off full to the Thomas’ house: 3232 Manitoba Drive • We will return them empty (or full if not used) • Put your name on them • When: • 3:30 - 6:00 PM, 15 May • POC: Gary Tallman

  22. Stotesbury Away RegattasVolunteers • Recovery Operations • Who: 8-10+ Volunteers • What: • Unload and Reconstitute equipment • When: • Sunday, 19 May; Time: 10:30 AM • POC: Gary Tallman

  23. What do Parents need to do? • Pay Regatta Fee: $300 / athlete • (Interested) Parents sign up for the bus for $100 / seat • Fill out Permission slips and rules statement • Volunteer! • Ensure athletes are prepared (pack appropriately, extra money, medications, sun screen, etc) • Carpooling?

  24. Away Regatta LogisticsContact Information

  25. SRAA Nationals(23-25 May 13) • 78th Annual Scholastic Rowing Association of America (SRAA) National Regatta • Cooper River, Camden NJ • Stay at the same hotel as Stotesbury • Expect ~12-40 WSHS rowers to compete • 13 May – First planning meeting • 20 May – Final planning meeting • http://www.sraa.net

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