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…. Presenting. Dr. Steven Stephanoff Superintendent since May, 2007. 10/11/2014 Page 1. Organizational Chart. Demographics. Students Enrollment K-12 7636 Free and Reduced 14% ENL 120 Ethnic 93% Caucasian Special Needs 1,086 Attendance Rate 96.6%. Enrollment Data.

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  1. …. Presenting Dr. Steven Stephanoff Superintendent since May, 2007 10/11/2014 Page 1

  2. Organizational Chart

  3. Demographics • Students • Enrollment K-12 7636 • Free and Reduced 14% • ENL 120 • Ethnic 93% Caucasian • Special Needs 1,086 • Attendance Rate 96.6%

  4. Enrollment Data 10/11/2014 Page 4

  5. Demographics • Certified Staff - 417 • Average age 41 • Average experience 15 years • Average salary $50,800 • Certified Administrators - 28 • Support Staff – 446 Our goal is to hire the best and the brightest!

  6. K-12 Curriculum Instruction, Assessment and Professional Development 10/11/2014 Page 7

  7. K-12 Curriculum Grades K-5 Reading Social Studies Language Arts Health Math Art Science Music Physical Education 10/11/2014 Page 8

  8. Additional Curriculum Grades 6-12 World Languages Family and Consumer Science Technical Education Business All disciplines are now guided by the Indiana Academic Standards 10/11/2014 Page 9

  9. Academic Initiatives • Literacy • Response to Intervention • Technology

  10. Literacy

  11. Response to Intervention

  12. Professional Development Hardware Software Infrastructure TECHNOLOGY 10/11/2014 Page 13

  13. Current Technology Initiatives • Multi Media Classrooms – 222 in last 2 years • One to One Computer Classrooms– initiated in spring, 2009 • Early College – laptops 2009 • 2nd Grade Laptop Project – North Grove 2009 • Middle School Grant – later this fall • Epsilen - 2007

  14. Professional Development • Early Release Wednesdays • District PD Day (September 21) • Administrators • New Teachers • Support Staff

  15. ISTEP+ ResultsEnglish/Language Arts

  16. ISTEP CORPORATION RESULTS MATHEMATICS ISTEP+ ResultsMathematics

  17. Specialized Programs • High Ability (Gifted & Talented) • Grades 4 – 12 • Expanded in 2008 • ENL – (English as a New Language) • Expanded in 2008 • Special Education • Alternative High School • Expanded in 2007 • Middle School Alternative Program • This is the first year • Small Learning Communities (High School)

  18. HS Expansion • Preceded by three Facility Advisory Committees’ recommendations and commissioned enrollment studies • Directed by superintendent and school board to first design the programming needed at the high school, and then design the building renovations 10/11/2014 Page 14

  19. HS Expansion then becameHS Redesign (2005-06) • HS Expansion Task Force recommended we use 4 guiding principles in our planning: • Globalization is requiring us to change our instructional model • We must focus on the new 3 R’s: Relationships, Relevance, and Rigor • Our model must embed technology and the 21st Century Skills • Our facility must be adaptable and flexible 10/11/2014 Page 23

  20. Community Coalitionof Visioneers (2006-07) • 4 Focus Groups • Personalization & Transitions • Community Connections • Small Learning Communities and Program Models • Campus Master Plan and Facilities • Each focus group made recommen-dations • All recommendations were distilled into a master list of Coalition recommendations • The Coalition also embraced the initial guiding principles from the HS Expansion Task Force 10/11/2014 Page 24

  21. HS Redesign (2007-10) • Small Learning Communities proposed • Early College(open in fall 2009) • New Tech High (open in fall 2010) • STEM—Science, Technology & Math (Project Lead the Way) • Business – (Academy of Finance) • Health Sciences • Humanities • Traditional 10/11/2014 Page 25

  22. Curriculum revision is tied to TEXTBOOK CYCLE SIX YEAR ROTATION • Math (09-10) • Science/Health (10-11) • Misc.- Art, Music, PE, Business, FACS, Tech. Ed. (11-12) • Reading (12-13) • Language Arts, World Languages (13-14) • Social Studies (14-15) 10/11/2014 Page 26

  23. Local education is impacted by 10/11/2014 Page 27

  24. Some waysState Impacts… • Indiana Academic Standards • ISTEP+ • PL221 • Textbook adoptions • Rules and regulations • Data collections 10/11/2014 Page 28

  25. Some waysFederal Impacts… • NCLB (No Child Left Behind) • Grants • Title I Remediation Reading/Math • Title II Professional Development • Title III English as a New Language • Title IV Drug Free Schools 10/11/2014 Page 29

  26. Operations & Student Services 10/11/2014 Page 30

  27. Nursing Services • First Aid and Emergency care for students and staff • Chronic illness management and treatment • Medication administration and delegation • Vision Screening for 1st, 3rd, 8th grades and new students • Immunization compliance • Staff & student wellness (Flu Shots) • Healthy Smiles of IN – Dental outreach 10/11/2014 Page 31

  28. Food Services • 86 Employees: Each school has a manager and prepares food on-site • Last year, served 615,212 lunches and 48,085 breakfasts for 9 schools • Free/reduced lunch is 14% of students (2009-10) • Increased approximately 7% in past 10 years 10/11/2014 Page 32

  29. School Resource Officers • CGSPD established in February 2008. Department has primary law enforcement jurisdiction over all corporation controlled properties and the public roadways adjacent to and running through school property. • Officers are graduates of the Indiana Law Enforcement Academy. • Department seeking accreditation through the Indiana Law Enforcement Accreditation Commission. (Upon completion will be the only school PD in the state so accredited.) • John Cox appointed as Chief of Police. John has 25 years of law enforcement experience and is a FBI National Academy graduate. 10/11/2014 Page 33

  30. School Resource Officers cont’d. Some of the duties/responsibilities of CGSPD officers: • Patrol schools on foot – maintain high visibility throughout the corporation via foot/mobile patrols. • Enforce laws and corporation policies and rules. • Investigate crimes, make arrests, complete appropriate reports, transport prisoners to JC jail and JC Juvenile Detention Center. • Perform security/safety checks of all corporation facilities and make recommendations for improvement. • Function as an information-gathering source for law enforcement, juvenile justice, and other social services agencies. • Act as liaison between school corporation and outside public safety agencies. 10/11/2014 Page 34

  31. Transportation • Sixty-two (62) full-time drivers, eight (8) subs – two currently on route, two (2) field trip drivers, three (3) mechanics, one (1) secretary, and one (1) director. • Sixty-four (64) Routes – 3,900 miles per day, approximately 702,000 miles per year • 1,099 Extra-curricular/Field trips, 61,000 miles (does not include mini buses) • In 2007-08, only three (3) at-fault accidents (Relatively no significant damage to the bus) 10/11/2014 Page 35

  32. Transportation cont’d. • 6,056 students every day for a total of 1,090,080 for the school year (2,180,160 morning and afternoon total transported). • Budget - $4 million ($2.1 operating) • For the past four years, championship bus driver team, the top individual driver three of the four years, and the top mechanic in the state the last three years. • Moved to a new facility at the end of 2007 10/11/2014 Page 36

  33. Facilities, Operations and Maintenance • Total building area of 1,575,300 sq. ft. situated on land area of approximately 475 acres. • Six (6) elementary schools totaling 467,000 sq. ft • Two (2) middle schools equaling 407,000 sq. ft • One (1) high school at 554,000 sq. ft. • Education Service Center at 19,000 sq. ft. • Maintenance and Transportation Center at 38,000 sq. ft. • Alternative (old) Maple Grove, Athletic outbuildings and miscellaneous structures totaling 191,000 sq. ft. • Maintenance Personnel: • Eight (8) Maintenance technicians across all disciplines including two (2) building supervisors; • Six (6) full-time and two (2) part-time grounds crew, and one (1) grounds supervisor; • One (1) Director, one (1) purchasing agent and one (1) secretary • Sixty-one (61) Custodians. 10/11/2014 Page 37

  34. Facilities, Operations and Maintenance(cont.) • Twenty (20) licensed vehicles including pick-up trucks, vans, dump truck and box truck for maintenance, grounds, athletics and corporation operations. Fourteen (14) trucks are fitted with plows and/or salt spreaders for winter snow removal. • Four (4) tractors and six (6) large-area riding mowers for grounds maintenance. • Additional powered equipment for maintenance and grounds including skid steer, excavator, fork truck, scissors lifts, boom lift, air compressor and multiple pieces of specialty grounds equipment. • Annual Budget for Buildings, Equipment, Vehicles and Grounds of $3.0 million. 10/11/2014 Page 38

  35. 20-YEAR FACILITY MAINTENANCE PLAN Each of our nine schools and other district-owned buildings were thoroughly analyzed and evaluated in 2007 regarding the life cycles for each of the following categories: • Building Structures and Roof • Interior Finishes • HVAC Systems • Technology Infrastructure • Kitchen Equipment • Plumbing • Electrical and Life Safety Systems • Exterior Improvements, Facilities 10/11/2014 Page 39

  36. BUILDING MAINTENANCE/ CAPITAL EXPENDITURES PLAN • Annual Maintenance Expenses Estimated for all Facilities through 2020. • Corporation total for years 2008-2020= $24,536,950 10/11/2014 Page 40

  37. Overview of Long Range Facilities Plan Renovation • 20-year cycle for updating each school • Every building will be renovated, beginning with the following: • High School, 2009 • Center Grove Elementary, 2010 • Pleasant Grove Elementary, 2012 Proposed Construction • Build a new elementary school in 2010 • Sixth elementary school in 2014 (or later, as determined by enrollment growth) • Seventh elementary school in 2007 (or later, as determined by enrollment growth) 10/11/2014 Page 41

  38. Overview of Long Range Facilities Plan(cont’d) Removal • Raze the old maintenance and transportation buildings • Raze two residential houses on Morgantown Road • Raze the old Maple Grove Building • Sell West Grove and North Grove properties 10/11/2014 Page 42

  39. North Grove and West Grove Restrictions • Load-bearing concrete block construction restricts changes in floor plan configuration such as widening corridors and changing classroom layout, and prevents substantial modifications to existing building structure (i.e. adding 2nd Floor). • Lot sizes are the smallest in District restricting the size of any addition without substantially reducing green space and impacting playground areas. • Restrooms are not fully ADA compliant. 10/11/2014 Page 43

  40. North Grove and West GroveRestrictions (cont) • Poor traffic flow for buses and parent drop-off. • Area traffic conditions limit access in and out of sites. • Aging infrastructure (plumbing, electrical, technology) restricts building modifications and additions. • Limited cafeteria and gymnasium space. • Classroom unit ventilators provide less control and more noise than newer HVAC systems.

  41. North Grove and West Grove Restrictions (cont.) West Grove Elementary North Grove Elementary No building-wide fire suppression system. Smallest site at ll.26 acres. Poorest traffic flow and most limited site access. • Current Septic System undersized requiring costly tie-in to Greenwood sewers. • No building-wide fire suppression system. • I-69 Expansion and future interchange will impact site. • Lays fully in floodplain. 10/11/2014 Page 45

  42. Renovate or Build?Cost Comparison Renovate North Grove and West Grove Build New Elementary School Estimated Cost $18-24 Million Annual Savings to the General Fund: $500,000 This solution allows us to operate more efficiently and expand academic programs. • Estimated Cost: $16-17 Million • Annual Savings to the General Fund: $0 • This approach does not allow expanded programs in the classroom. 10/11/2014 Page 46

  43. Business Office 10/11/2014 Page 47

  44. The Budgeting Process • Largely controlled by the State • On a calendar year schedule (this will change by 2011) • Partly driven by property tax timing • Usually planning 18 months in advance • Based on “Fund Accounting” 10/11/2014 Page 48

  45. Six Tax-Supported Funds • General Fund (no longer tax supported) • Capital Projects Fund • Debt Service Fund • Severance Bond Fund • Transportation Fund • Bus Replacement Fund 10/11/2014 Page 49

  46. Typical Budget Cycle For 2009-10 • Apr-Jun: Construct budget • Jul-Aug: Public review • Sept: Approved - School Board • Oct-Dec: Reviewed & approved by State • Jan: Official budget notice 10/11/2014 Page 50

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