MSITA PowerPoint-Lesson 4

1. MSITAPowerPoint-Lesson 4 Working with a Presentation Outline

2. Creating a Blank Presentation: • One way to create a presentation is to concentrate first on the content of the presentation. • The content of the presentation is the most important aspect and should be focused on during creation.

3. Entering Text in an Outline: • Enteringthe text on the Outline and Slides Pane will enable the student to focus on the content rather than design. • You can change to the Outline and Slides pane by clicking the Outline tab. • Every time you enter in Outline, you will get a new slide. To type content on the same slide, you will need to tab, then you shift and tab to go back to the left. (You are promoting and demoting using the tab key.)

4. Inserting an Outline from Microsoft Word: • Any outline that is created as a Word format(.docx), rich text format(.rtf), or plain text format(.txt) document can be imported into a presentation in PowerPoint. • Insert Outline option will savetime in creating a presentation if the content is already available in a document. • Outline levels can be altered after the content is inserted into PowerPoint. • You inset content into a presentation using the NewSlides from the Outline Command in the Slide Group on the Home Ribbon.

5. Changing the View of an Outline: • The zoomscale on a presentation will alter the size of the presentation’s visible area. • The Zoom command is on the View Ribbon. • You can modify the scale of a presentation using the Zoom Group on the View Ribbon. • The scale can be adjusted using the suggested percentages, or a custom percentage can be keyed into the Percent spin-box. • The customscale size is found in the Zoom command on the View Ribbon. • Expanding and collapsing the contents on the Outline tab will also allow the user to see more of the slides that are included in the presentation. • You collapse the contents on the Outline tab of the Outline and Slides Pane.

6. Selecting Text and Deleting Slides in an Outline: • The Outline tab on the Outline and Slides pane can be used just like a word processor to edit a presentation. • You select a specific character or word on a slide in the Outline tab and make an edit to that slide. • You can select or delete and entire slide on the Outline tab of the Outline and Slide pane. • You can remove or add a new bulleted item on a slide on the Outline tab of the Outline and Slide pane.

7. Rearrange Slides, Paragraphs, and Text: • Slides can be rearranged for better placement in the presentation. • You can drag and drop slides to a new location using the Outline and Slides pane. • You can promote and demote paragraphs in a slide using the Shortcut Menu. • You can rearrange words on a slide using the drag and drop method.

8. Formatting Text in an Outline: • Formattingcan be applied on the Outline and Slides pane to save time. • You select text in the Outline tab to format the font style, size, and type using the Font Group on the Home Ribbon.

9. Sending an Outline or Slides to Word: • Outlinesor slides can be exported to Microsoft Word, and text formatting can be applied in Word. • Microsoft Word is required on the user’s computer in order to export an outline or slide as a document. • The feature can also be used if the outline or slide is saved as a richtext format. The file can then be opened in Microsoft WordPad. • You export an outline to Microsoft Word using the Save and Send Command under the File Tab.

10. Saving a Presentation as an Outline: • Savinga document as a rich text format file can enable the file to be opened in many other word processing programs, including older versions of PowerPoint. • You can save a presentation as richtext format file in PowerPoint using Save As under the file Tab.