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Meeting on the development of a prototype electronic form Second Meeting Geneva, October 24, 2013

Developments concerning the Community Plant Variety Office of the European Union (CPVO) online application system. Meeting on the development of a prototype electronic form Second Meeting Geneva, October 24, 2013 Jean Maison, Marc Rouillard. CPVO online application system. Current status

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Meeting on the development of a prototype electronic form Second Meeting Geneva, October 24, 2013

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  1. Developments concerning the Community Plant Variety Office of the European Union (CPVO) online application system Meeting on the development of a prototype electronic form Second MeetingGeneva, October 24, 2013 Jean Maison, Marc Rouillard

  2. CPVO online application system • Current status • system running since March 2010 • 98% of existing paper TQs are covered (193 as of today) • System available in English, French, Dutch and German

  3. Some statistics

  4. Evolution of the number of on-line applications

  5. Proportion of on line applications per cropsector • in 2013

  6. Proportion of on line applications per country in 2013

  7. The application form and the technical questionnaire • Future developments: • Promotion of the system: • Targeted to clients not using the system • Some clients do not want to use the system: • Signature issue • Link to the internal system • Investigations on integrating online payments • Plans to generate paper TQs forms from e-TQs

  8. Sharing the system with National authorities

  9. Sharing the system with National authorities • Pilot project defining the various issues to be considered • Two participating National Offices: GEVES (France) and Naktuinbouw (Netherlands) • Applications for PVR or NLI made via a centralised web site • www.plantvarieties.eu

  10. Sharing the system with National authorities

  11. Sharing the system with National authorities

  12. www.plantvarieties.eu Authorities Form Core set of questions CPVO set of questions CPVO set of questions National set of questions National set of questions Structured exchange of Data

  13. Sharing the system with National authorities • Current status of the pilot project • testing with a panel of clients (until December 15, 2013) • Three species (Lettuce, Tomato and Maize) • National Offices receive flat files, and ad hoc database exports

  14. Sharing the system with National authorities • Current status of the pilot project: • On a IT point of view • Back-Office program ported to web to ease access (internal test phase) • Procedures created to export database and files • Request received from Naktuinbouw to use CPVO exchange platform for file transfers

  15. Sharing the system with National authorities • Positive points: • Most clients of National Offices also clients to CPVO • are already used to the system • are willing to build on their knowledge of the system • Already some feedback from National Offices and Clients

  16. Sharing the system with National authorities • Points to be addressed: • VCU specificities from paper forms difficult to convert to e-forms (e.g. electrophoresis for Maize, technological characteristics for Wheat) • Current derivation of National forms from “Core” forms not optimal • Logical behaviours not transferred • National specific questions not taken over automatically

  17. Sharing the system with National authorities • After the testing phase • The objective of the project was to assess the conditions (technical, IT involvement, financial) under which the project could be enlarged • to other species • to other countries • Conclusion in the beginning of 2014

  18. Sharing the system with National authorities • In the medium term, it is the objective of the Office to set up an electronic exchange of data that would allow examination offices to process information automatically in future. • The XML project

  19. Thank you for your attention

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