Yearly Implementation Planning for PBS Monthly PBS Coaching Meeting

1. Yearly Implementation Planning for PBSMonthly PBS Coaching Meeting Module H - 2013 DC/District Name Here

2. Agenda • PBS Yearly Implementation Planning (YIP) • District Leadership Team • PBS Coaching • Training • PBS Implementation Fidelity • Evaluation • Funding for PBS Implementation • Visibility • Political Support and Policy Development

3. PBS Implementation Planning • District Name Yearly Implementation Planning Meeting • District’s Meeting Date Here • PBS District Leadership Team (DLT) • DLT member names and positions here Are there other key stakeholders that might play an essential role on the PBS District Leadership Team?

4. PBS Coaching • Coaching Models • Internal – School-based coaching facilitator • External – District-level coaching facilitator • Combination – District utilizes both internal and external coaching facilitators • Discussion • What are the advantages of having a school-based coaching facilitator? • What are some advantages of having a district-level coaching facilitator to support the school-based PBS team? • What are some advantages to having both? • Additional thoughts, suggestions, comments?

5. Coaching Facilitator • Coaching Responsibilities • Attend all trainings with school-based PBS team • Attend monthly PBS Tier 1 meetings • Attend trainings specific to coaching and PBS implementation • Coaching 101; Date-Based Problem-Solving; Data Analysis • Attend monthly coaching meetings facilitated by DC • Coordinate collection and recording of PBSES data • PICs and End-Year Reports (BoQ, BAT, Walkthroughs) • Provide on-going support to staff on Tier 1 implementation • Model School application process • Discussion • Are there potential barriers to accomplishing these tasks? • What district supports might eliminate those barriers?

6. Coaching Skill Sets Interpersonal Communication Effective communication Effective teaming and collaboration Content Knowledge Multi-tiered System of Supports Positive Behavior Support Evaluation/Response to Intervention Basic Principles of Behavior Collaborative Problem Solving: 4-Step Process Problem Identification Problem Analysis Intervention Design and Implementation Evaluation/Progress Monitoring Discussion What district supports might enhance your knowledge to effectively implement these skill sets? (i.e. professional development, training, technical assistance, etc.)

7. Behavior and Problem-Solving Expertise and Support • Discussion • Who on your school-based PBS team has expertise regarding the principles of behavior and their application? • Who on your school-based PBS team has expertise with effectively implementing the problem-solving process? • Are district staff available to assist with either of these areas, if needed? (Principles of behavior and their application or effectively implementing the problem-solving process) • What might the district do to support your PBS team in these areas and eliminate potential barriers?

8. District Supports for PBS Coaching • Discussion • What did you find most helpful during your initial training as a PBS coaching facilitator? • What additional supports would have been beneficial when you first started coaching? • What have you found to be the most difficult barriers with respect to PBS coaching facilitation? • What additional supports would be valuable to enhance PBS coaching across the district? • Additional thoughts, questions, suggestions?

9. PBS Training • Training Opportunities • Tier 1: Initial and/or Refresher • Classroom PBS • Tier 2: Online modules or Face-to-Face • Coaching Facilitator Trainings • New Team Member, Team Leader, Administrator • Discussion • What are the training needs at your school? • What are the specific training and/or professional development needs of your PBS team? • Other thoughts, questions or suggestions regarding PBS training for your school?

10. PBS Implementation • Tier 1 Implementation Fidelity • >70% on BoQ Critical Elements • >80% on BoQ for Model Schools • > 41total on PIC items 1-27 • Discussion • What are some barriers on your campus to implementing PBS with fidelity? • What specific district supports might reduce the barriers to PBS implementation? • What district or school-based supports have been most beneficial? • What does your school need to do to become a PBS Model School? • Share successes with respect to PBS on your campus and why you think these have occurred.

11. PBS Implementation • Tiers 2 and 3 Implementation Fidelity • MTSS Tier 2/3 Team • Benchmarks for Advanced Tiers (BAT) • Identification process for ‘at-risk’ students (Tier 2) • Effective Tier 2 interventions and supports • Effective Tier 3 process and procedures • Comprehensive Functional Assessments/Behavior Support Plans • Discussion • Does your school have a MTSS team to evaluate students in need of additional supports (Tiers 2 and 3)? • What are some barriers to implementing Tiers 2 and 3 with fidelity? • What district supports might reduce these barriers? • What district supports have been most helpful with implementing • Tier 2 and 3 supports effectively?

12. Evaluation • Comprehensive Evaluation System • Accurate data collection and analysis across all three Tiers for effective data-based problem-solving. • PBSES • RtIB Statewide database, District database, Other • Discussion • Does the system provide useful data for problem-solving across a multi-tiered system of supports? • Does the system provide district, school, classroom, and individual student data? • Does the system provide graphs for easy review of outcome data? • What are the barriers to using the current data system, if any? • What district supports would help eliminate those barriers?

13. Funding • Funding for PBS Activities • District-Level • Title I or II, IDEA, FDLRS, SEDNET • Community Partners, School Board Resources • School-Based • PTO/PTA, SIP, local fundraising events • Community donations, Grants • Discussion • What funding sources have been utilized on your campus? • How have the funds been used to support PBS implementation? • What district supports would be helpful to funding PBS and why?

14. Visibility • District Visibility • Model School Awards • ‘PBS Annual Progress Summary’ provided to the School Board • School-Based Visibility • PTA involvement in PBS; Parent PBS workshops • School newspapers/newsletters • PBS on school marques; Model School awards posted • Discussion • What strategies have been implemented on your campus to increase PBS visibility? • What are some strategies for increasing PBS visibility across the district?

15. Political Support and Policies • District and School • Improvement Plans • Discipline and behavior • Increased attendance and school climate enhancement • Student Code of Conduct aligned with PBS language and philosophy • FTE for PBS coaching facilitators and DC • Multi-Tiered System of Supports using data-based problem solving to integrate academic and behavioral instruction and intervention based on student need. • Discussion • What policies support PBS implementation on your campus? • What policy changes would benefit PBS implementation on your campus? Across the district?

16. Wrap-Up • The Dream • What is the most important thing your school needs to support PBS fidelity of implementation? • Discussion • Final Thoughts • Questions/Comments? • Next meeting?

17. Contact Information and Resources • FLPBS MTSS Project • Phone: (813) 974-6440 • Fax: (813) 974-6115 • E-mail: flpbs@fmhi.usf.edu • Website:http://flpbs.fmhi.usf.edu • Facebook: www.facebook.com/flpbs • FLPBS on Twitter: www.twitter.com@flpbs • OSEP TA Center on PBIS • Website:www.pbis.org • Association on PBS • Website: www.apbs.org