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Report Design

Report Design. Print Communications 25S. The Basics. It’s all about formatting …. This Unit. In this unit, we will learn all the basics of formatting a report. Most of your marks will be on formatting. We will start with a simple, one-page report.

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Report Design

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  1. Report Design Print Communications 25S

  2. The Basics It’s all about formatting…

  3. This Unit • In this unit, we will learn all the basics of formatting a report. Most of your marks will be on formatting. • We will start with a simple, one-page report. • Fonts, spacing, indents, margins, spellcheck • We will then format a multi-page report that is prewritten for you. • Page numbers, references, footnotes, endnotes • Last, we will learn how to make a cover page and bibliography to finish off your reports • Then, the final report project!

  4. Report Basics • Reports INFORM • PERSUADE • Are OBJECTIVE • They use facts • Written in the THIRD PERSON • DO NOT use the word “I” (“I think…”) • Reference good quality sources • Internet, books, newspapers, magazines

  5. Difference Between Reports & Essays • Different formatting (page setup) • Reports use paragraphheadings • Paragraphs in essays flow one after the other • Reports are often less wordy and more technical • More likely to use graphs, illustrations • Reports include footnotes/endnoteson each page

  6. Key Points • READABILITY is KEY • It’s all about proper FORMATTING • Fonts • Spacing • Indents • Margins • NOspelling or grammar mistakes

  7. Title Heading Beginning your report

  8. Title Heading • The title heading is the title of your report • Any title in a report is a heading. • The title heading goes 2 inches from the top of the paper • Use the rulers (View menu > Ruler) • Press Enter until you get to the 1” mark on the vertical ruler

  9. 2” from the top of the paper

  10. Title Heading • DO NOT change the top margin to set the title at 2” from the top of the page • This would cause every page to have a 2” top margin

  11. Title Headings should be: CENTERED ALL UPPERCASE LARGER FONT BOLD

  12. Spacing the Title Heading • Triple space after the title • Gives it some breathing room • Click on the title and set spacing to 3.0

  13. Fonts Serif and sans serif

  14. Fonts • Different fonts for the title and body make them stand out • Headings are always SANS SERIF • Leave it set to Calibri • Body is always SERIF • Use Times New Roman

  15. Spacing Single, double, triple

  16. Body Spacing • The body is DOUBLE SPACED • Set spacing to 2.0 • Press EnterONCE to start a new paragraph

  17. Double SpacING

  18. Spacing Shortcut Keys CTRL + 1 for single CTRL + 2 for double

  19. Indents & Margins

  20. Indenting Paragraphs • We have to indent each paragraph. • How? • Press Tab

  21. Bound Reports • ABOUND REPORTcould be put in a coil binding or into a binder • UNBOUND means stapled or loose • Binding can be topboundor leftbound • Binding crowds out your text so you have to add a .5”gutterin the margin

  22. Setting Margins for Bound Reports

  23. An added reminder: • Before printing, • Use Spellcheck • Use Print Preview to check layout • Proofread for yourself before and after printing!

  24. The Cheat Sheet • Title Heading: • 2” from the top • Sans serif (e.g. Calibri) • ALL UPPERCASE • Centered • Bold • Can be a larger font • Triple space (3.0) • Body (paragraphs): • Double spaced (2.0) • Serif (e.g. Times New Roman) • Indent each paragraph by pressing Tab • Bound reports need a .5” gutter (Page Layout > Page Setup) • Spellcheck!!

  25. Homework Assignment • Download the questions from the wiki.

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