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Ohio Achievement Assessments OAA Administration April 11, 2013 Presented by the Ohio Department of Education Paula Mahal

Welcome! The OAA Administration Webinar will start at 1:00 P M. To hear the presentation, dial 1-866-551-1530 and enter 8375857# as the Participant Code.

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Ohio Achievement Assessments OAA Administration April 11, 2013 Presented by the Ohio Department of Education Paula Mahal

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  1. Welcome!The OAA Administration Webinar will start at 1:00 PM. To hear the presentation, dial 1-866-551-1530 and enter 8375857# as the Participant Code.

  2. Ohio Achievement AssessmentsOAAAdministrationApril 11, 2013Presented by the Ohio Department of EducationPaula MahaleyOffice of Curriculum and Assessment

  3. Purpose of this Webinar Review functions and related areas for the 2013 Spring Administration of the Ohio Achievement Assessments (OAA) : • Test Dates for OAA • OAA Administration Roles and Responsibilities • Administration of OAA • OAA Special Versions and Accommodations

  4. OAA Administration Dates

  5. OAA Administration Dates • Receive test materials – week of April 8 • Test Dates – April 22 – May 10 • Return tests – Initial administration May 3, 6, 7 • Return tests – Make-up administration May 10 • Return tests – Nonscorable materials May 13 • Pre-processing Change – April 15 – May 17 • Pre-reporting Change and Invalidation window – May 29- 30 • Score results electronically available – June 15 • Printed reports – June 28

  6. OAA Administration Dates • Receive test materials – week of April 8 • Additional Order window in TIDE – • April 8 – May 8 • Test Dates – April 22 – May 10 • Week 1 and 2 is the initial test administration: April 22 – May 3 • Week 3 is the makeup test administration: May 6-10

  7. OAA Administration Dates Initial test administration: April 22 – May 3 • Districts may choose to begin the initial administration on any date within the first two weeks of the test window April 22 through May 3 – it is not required to begin tests on Monday April 22 • Initial testing involves the entire grade level • The starting date for each grade-level test administration must be the same district-wide • All schools within a district must test the same grade level content area on the same day

  8. OAA Administration Dates Initial test administration: April 22 – May 3 • Tests may be administered on non-consecutive days or back-to-back days • The testing sequence must be reading, mathematics and science

  9. OAA Administration Dates Makeup test administration: May 6-10 • Make-up testing involves only individual students who were absent at the time of the initial testing • Make-up tests maybe administered after the tests have been initially administered to the entire grade level – not required to wait until the make-up test week • Make-up tests may be given on “in between” days if tests are administered on non-consecutive days during initial testing

  10. OAA Administration Dates • General return information • All completed tests returned to one designated district office/location to be picked up by the test vendor • Completed tests will not be picked up at individual buildings

  11. OAA Administration Dates Return materials after initial test administration • Scorable materials must be returned no later than Friday, May 3, Monday, May 6 or Tuesday, May 7 • Auto-pickup, no need for district/school to schedule pickup after initial test administration • Do not schedule testing on day of auto-pickup • All materials are returned to the DTC (materials will not be collected at the school buildings)

  12. OAA Administration Dates • “Rolling pickup”, excluding make-up testing, is based on K–12 school enrollment as follows: • Fewer than 2,500 students: • Friday, May 3; • Between 2,500 and 7,000 students: • Monday, May 6; • More than 7,000 students: • Tuesday, May 7

  13. OAA Administration Dates Return materials after make-up test administration • Make-up tests given during initial test administration may be returned during “rolling pickup” • Make-up tests given during the make-up test week must be returned no later than Friday, May 10 • District/school must call to set up pickup after make-up test administration

  14. OAA Administration Dates Return of nonscorable test materials • All nonscorable test materials must be returned no later than Monday, May 13 • Districts/schools must arrange for the pickup of nonscorable materials – information is given in the district test coordinator manual

  15. OAA Administration Dates OAA Materials Defined • Scorable • Test booklets (grades 3 and 4) with test questions, student information and student responses • Answer documents (grades 5–8) with student information and student responses

  16. OAA Administration Dates OAA Materials Defined • Nonscorable • Unused grade 3 and 4 test booklets • Used and unused grade 5–8 test booklets • Used grade 3 and 4 test booklets and grade 5–8 answer documents that contain student responses that should not be scored (e.g., a soiled answer document)

  17. OAA Administration Dates OAA Materials Defined • Nonscorable • Blank unused answer documents are not required to be returned • Braille test booklets – used and unused • Large-Print test booklet (with or without student responses)

  18. OAA Administration Dates OAA Materials Defined • Nonscorable • Foreign-Language CD – used and unused • English Audio CD – used and unused • Language-Translation Scripts • All cassette tapes (with or without student responses)

  19. OAA Administration Dates OAA Materials Defined • Nonscorable • Read-Aloud Scripts • Bilingual test booklets (with or without student responses) • Grade 8 Mathematics Reference Sheets containing student-written calculations – if blank, not required to return

  20. OAA Administration Dates • Score results electronically available through Ohio Online Assessment Reporting System (OOARS) – June 15 • Email address: https://reports.success-ode-state-oh-us.info/Login.aspx • Printed reports – June 28

  21. Questions on the OAA Administration Dates

  22. OAA Administration Roles

  23. District Test Coordinator (DTC) Responsibilities: • Train Building Test Coordinator (BTC) on proper security procedures • Receive and inventory test materials, special versions and overage from vendor and distribute to BTC using the packing lists • Send school boxes of materials to appropriate schools • Do not open shrink wrapped packages

  24. District Test Coordinator (DTC) Responsibilities: One exception to rule on shrink wrapped packages – may be done by DTC only • Students who are enrolled in district but may be attending another facility to receive services • May be necessary to break packages of shrink-wrapped test booklets or answer documents • Follow instructions in DTC Coordinator Manual • BTC or TA cannot open the envelope(s) until the first day of testing • Security must be maintained, and test contents may not be shared.

  25. District Test Coordinator (DTC) Responsibilities: • Ensure that state and district test security procedures are followed at all times: before, during and after test administration and during the return of test materials. • Complete Secure Material Resolution Form noting any discrepancies. Retain documentation for returning materials after testing • Act as district liaison for • Invalidations and Breach Forms • Rescore and Verification Requests

  26. Building Test Coordinator (BTC) • Assign Test Administrators(TA) • Train TAs on proper security procedures. • Receive and inventory test materials and distribute to the Test Administrator using the packing lists • Since test booklets are secure, do not open the shrink wrapped packages that contain grade 3-8 test booklets prior to testing. The shrink wrapped packages containing grade 5-8 answer documents may be opened • Report discrepancies to the DTC that same day • Keep materials in locked storage until day of testing

  27. Test Administrator (TA) • Employed by the school district • Holds any current license/certificate/permit issued by ODE • Cannot be a student teacher • Cannot be related to a student • Test administrator must remain in testing room at all times (also monitor or proctor if student number over 30) • Account for all secure test booklets, answer documents & special versions

  28. Test Administrator (TA) • Ensure all electronic devices are secured • Assure no coaching or test alterations take place • Provide no accommodations unless checked student record • Compare student name on front of book to name on PreID label (or as gridded on demographic page) to avoid incorrect reporting

  29. Plan __________________________________________________________________________________________ Script/Notes: Foreign exchange students should not automatically receive extended time or use of a dictionary just because they are considered a foreign exchange student. Districts will need to go through the formal process of determining if the foreign exchange student meets the criteria to be considered a limited English proficient student prior to offering accommodations to the student on the OAA. More information on the process can be found on the ODE Web site by typing “LEP” into the search box. Resources for DTC, BTC and TA • District Test Coordinators’ monthly newsletter – main communication to supply details on OAA administration; DTC is required to share information with all staff involved with OAA administration • ODE website: education.ohio.gov • Ohio Help Desk number for OAA: 888 944-5001 • Ohio Help Desk E-mail: ohhelpdesk@air.org • E-mail Blasts from OAA contractor

  30. Resources for DTC, BTC and TA • Ohio Statewide Assessment Rules Book • District Test Coordinator’s Manual • Building Test Coordinator’s Manual • Directions for Administration Manual • Ohio Docs: www.ohiodocs.org • ODE Office of Curriculum and Assessment: 877-644-6338 / 614-466-0223

  31. Questions on the OAA Administration Roles

  32. OAA Administration

  33. OAA Administration • Allow up to 2.5 hours to complete • OAA spring administration has multiple forms due to field-test questions. • Make room secure. • Have policy to address all electronic devices. • Ratio one test administrator to 30 students; monitor/proctor must be used when student number over 30, an additional TA is not required. • Observe all security precautions • Before, during, after administration.

  34. OAA Administration SSID • Statewide Student IDs (SSIDs) must be used for public school students which includes community school students. • The SSID is secure data; districts/ schools need to have a policy in place to access the SSID and associated data. • District/School EMIS coordinators should refer to the EMIS Manual for instructions to obtain SSIDs.

  35. OAA Administration OAA Demographic Page Grade 3-4 – test booklet; Grade 5-8 answer document • Back cover and inside back cover to be completed • Testing Group Number based on location – not TA • Test Booklet Form must be completed – if student used Form SV, mark SV

  36. OAA Administration Labels – PreID or Generic • Suggest affixing labels after the test administration to avoid student doodling • Do not place labels over the security number preprinted on the front of the document – place label on back cover in designated space • Testing time should not be used to apply the PreID labels or to complete demographic information • No matter which label is used, the student name must be written on the front cover l

  37. OAA Administration Rescores and Verifications • Verify score data as soon as possible after receipt of test results • Rescore and Verification results will be reported via on-line memos (including e-mail notification when results are posted for district review) • Rescore • Request if student score is thought to have an error; student score not expected based on classroom performance • $25 charge for rescore – if score changes, no charge; PO must be submitted

  38. OAA Administration Rescores and Verifications Verifications • $25 charge for verification • Categories for submission of verifications • Incorrect score assignment: Student score exchanged with another student’s score • Invalid test score assignment: Student received a DNA on a test that he/she took or student received a score on a test that he/she did not take • Missing student: Student tested but test results were not received

  39. OAA Administration Reports • District • Building • Family – student score • Teacher – classroom, available only if data entered into TIDE

  40. OAA Administration Teacher Report • Classroom data can only be reported if submitted through TIDE • Data may be submitted for each subject area and may be different for each subject area per student • Sample for reading shown below:

  41. OAA Administration Home-schooled students • Taught at home and are not enrolled in the district • Decision to allow to test with enrolled students remains with district • Exception: home-schooled students required to take state assessment if enrolled in test subject: reading, mathematics, science for OAA • Use district IRN and 999999 for school IRN – will keep home-schooled student scores out of district aggregate • Return test booklet or answer document with all other scorable materials but separate by header sheet

  42. OAA Administration Ed Choice, Jon Peterson Scholarship and Cleveland Scholarships • Chartered nonpublic schools that participate in the EdChoice Scholarship or Cleveland Scholarship Programs are required to administer the OAA • Providers for the Jon Peterson Scholarship must administer the OAA • Required to indicate participation annually through survey to Office of Curriculum and Assessment

  43. OAA Administration • Non-EdChoice students, non-Jon Peterson Scholarship and non-Cleveland Scholarship students not required to take the OAA • Must use SSID – may be found on the EdChoice and Cleveland Scholarship application • Contact 877-644-633 or email to the following: edchoice@education.ohio.gov cleveland.scholarship@education.ohio.gov

  44. Questions on the OAA Administration

  45. OAA Special Versions and Accommodations

  46. Accommodations for the Student with Disabilities (SWD) OAC 3301-13- 03(H)(1-4) specifies these four criteria for allowable accommodations: 1. The accommodation must be specified in a student with disabilities’ IEP and be provided to the student in the classroom for classroom- and district-wide tests. In addition, the accommodation must be documented in writing on the testing page of the IEP or 504 Plan BEFOREthe student takes a test.

  47. Accommodations for the Student with Disabilities (SWD) 2. The accommodation cannot change the content or structure of the test. 3. The accommodation cannot change what type of knowledge or skill that a test is intended to measure. 4. The accommodation cannot change or enhance the student’s response as to what type of knowledge or skill is intended to be assessed.

  48. Accommodations for the English Language Learner (ELL) Criteria for basic accommodations: • Must be identified as an ELL using the two-step process: • Home Language Study • Formal Assessment Information on the identification and assessment process may be found at this link: http://www.ode.state.oh.us/GD/Templates/Pages/ODE/ODEDetail.aspx?page=3&TopicRelationID=499&ContentID=16099&Content=111488

  49. OAA Special Versions and Accommodations • Accommodations that may be assigned if the criteria is met are: • Extended time (limited to one school day) – both SWD and ELL may be assigned • Use of a dictionary – ELL only • Comprehensive list of accommodations for the SWD • www.education.ohio.gov • Key word search: “Testing Accommodations”

  50. OAA Special Versions and Accommodations Students with disabilities (SWD) who meet the criteria may be assigned these special versions: • Large-Print Booklet • Braille Booklet • English Audio CD • Student must use Form SV. • Each special version has specific test administration guidelines/instructions that must be followed. • These instructions are included in the BTC Manual.

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