LEAP AND GEE TRAINING MATERIALS SUMMER 2008 RETEST

1. LEAP AND GEE TRAINING MATERIALS SUMMER 2008 RETEST These reproducible training materials can be used for training School Test Coordinators and test administrators for the summer 2008 retest. Additional copies of these training materials may be printed from LDE’s Web site at www.louisianaschools.net.

2. Important Dates for the Summer Retest T = Testing P = Pickup M = Materials Delivery

3. LEAP and GEE Summer Retest Materials Delivery • Materials will arrive June 9–11. • Large-print and braille materials will arrive June 16. • School Test Coordinators must submit requests for additional materials to the District Test Coordinator no later than the morning of June 17. • Deadline for requesting additional materials is June 17.

4. Test Administrator System • The Test Administrator System is refreshed for summer testing, that is, all previous names and numbers have been removed. • School Test Coordinators must enter and assign TA numbers to all test administrators from June 2–July 1 via the Test Administrator System (LEAPweb Reporting System). • Test administrators must use their assigned number for all content-area tests they administer.

5. General Alerts

6. Summer Retest Alerts for Test Coordinators • Assign TA numbers June 2–July 1. The Test Administrator System is refreshed for summer testing. Verify that all used documents have a TA number coded in field H2. • Use security checklists to track materials. Electronic copies are available on LEAPweb. Be sure to indicate on the checklists which unused answer documents received Test Not Taken labels. • When packaging materials for return, stack secure materials according to security numbers. This will aid in verifying materials against security checklists. • Pickups 1 and 2: Used answer documents for more than one grade or content area may be boxed together. • Pickup 3: Test booklets and answer documents must be boxed separately, but materials for more than one grade and content area may be boxed together. Return large-print and braille test booklets in their original shipping boxes.

7. Summer Retest Alerts for Test Coordinators • Use the provided plastic bags for the return of approved home study program and LEAP nonpublic school students’ answer documents to the District Test Coordinator. Nonpreidentified labels from testing sites must not be affixed to answer documents for these students; the District Test Coordinator will affix nonpreidentified labels with site code 998 or 999 after testing. • Return district office documents (security checklist copies, testing irregularities, the Oath of Security and Confidentiality Statement) in the provided envelope. The District Test Coordinator should return the envelope for subsequent pickups.

8. Distributing District Overage Answer DocumentsTesting Site–Code Labels, affixed by DTC Before distributing a district overage answer document (or an answer document requested from DRC as additional test material) to a particular testing site, the District Test Coordinator must affix a summer testing site–code label to the back page. DISTRICT TEST COORDINATOR AFFIXES TESTING SITE–CODE LABELHERE BEFORE DISTRIBUTION TO SUMMER TESTING SITE ^ ^ . 001001 001 PELICAN PARISH 001 BAYOU MIDDLE SCHOOL SAMPLE TESTING SITE–CODE LABEL DISTRICT OVERAGE ANSWER DOCUMENTS

9. Testing Dates, Samples and Reference Material’s

10. LEAP Testing Schedule

11. GEE Testing Schedule * Refer to page 5 in the Test Coordinator Manual for testing schedule for students who are testing English Language Arts and/or Math in addition to Science/Social Studies.

12. Materials for Testing

13. Return Schedule

14. Location of Security Numbers ANSWER DOCUMENT SECURITY NUMBER TEST BOOKLET SECURITY NUMBER Use this security number to inventory and track Use this security number to inventory and track Lithocode number: use this to document suspected incidents of cheating

15. Testing Site Security Checklist • Checklist includes a summary and a detailed list of secure materials assigned to a testing site. • Keep checklists on file at school and district for one year. Do not return to DRC. • There is a blank page at the end of the checklist to record security numbers of additional materials. • Electronic security checklists are available on LEAPweb.

16. Sample GEE Student/Label Roster These columns indicate the content areas in which students are identified as needing to retest. For students who do not receive preidentified labels, record the numbers from the nonpreidentified bar-code labels affixed to their answer documents.

17. Sample LEAP Student/Label Roster LEAP students will receive a preidentified label for English Language Arts and/or Mathematics. For students who do not receive preidentified labels, record the numbers from the nonpreidentified bar-code labels affixed to their answer documents.

18. Used and Unused Answer Documents SUMMER 2008 RETEST ONLY

19. Used Answer Document Labels

20. Preidentified Bar-code Labels For the summer test only, preidentified labels should be affixed to answer documents only for students who are expected to test. Unused bar-code labels must be returned with pickup 3 materials. LEAP ALIGN TOP OF LABEL SMITH, JOHN GRADE: 4 GENDER: M DOB: 06/06/1996 IIIIIIIIIIIIIIIIIIIIIIIIIIIIII P510809 9999999 99 000 Bayou Elementary School 001 Pelican Parish STATE ID: 999999999 SUMMER 2008ELA The District Test Coordinator will distribute all preidentified labels to summer testing sites before testing sessions. Students who have been identified as needing to retest will receive a preidentified label. This includes students who took the GEE February Seniors Only Retest. If a student took no part of a test and did not attend makeup testing, return the student’s unused answer document with all other unused answer documents for the testing site. The School Test Coordinator must affix Test Not Taken Labels to unused answer documents that have bar-code labels and/or hand-coded student information.

21. NonPreidentified Bar-code Labels • ^ ALIGN TOP OF LABEL ^ • IIIIIIIIIIIIIIIIIIIIIIIIIIIIII • L51080 9399999909 • 000 Bayou High School • 001 Pelican Parish • SUMMER 2008 BAR-CODE LABEL If a student does not receive preidentified labels and must test, the test administrator must affix a nonpreidentified label to each of the student’s answer documents. The test administrator must hand code student identification information on each answer document according to directions in the Test Administration Manual. The fields must be coded exactly the same on all answer documents for a student. If a student receives a single preidentified label but needs to test using two or three answer documents, the answer document with the nonpreidentified label must be hand coded to match the information on the preidentified label exactly.

22. Applying Bar-code Labels to Answer Documents Answer documents that are to be scored should have a preidentified or nonpreidentified label applied here.* *The District Test Coordinator must apply, nonpreidentified labels to answer documents for approved home study program or LEAP nonpublic school students who did not receive preidentified labels.

23. Approved Home Study Program and LEAP Nonpublic School Student Labels • The District Test Coordinator will distribute to appropriate summer testing sites preidentified labels for approved home study program and LEAP nonpublic school students. • If approved home study program or LEAP nonpublic school students do not receive preidentified labels, the test administrator must hand code the answer documents but must not affix labels from the summer testing site to these answer documents. The District Test Coordinator will affix nonpreidentified labels to these answer documents after testing. • School Test Coordinators will place all answer documents for approved home study program and LEAP nonpublic school students in the provided plastic bags and give them directly to the District Test Coordinator. • The District Test Coordinator must remove these answer documents from the bag, affix nonpreidentified labels with site code 998 or 999 to those without preidentified labels, and return these answer documents to DRC in pickup 2. • See page 14 in the Test Coordinators Manual for returning test materials for approved home study program and LEAP nonpublic school students in pickup 2.

24. Other Labels

25. ALIGN TOP OF LABEL APPLY THIS LABEL ONLY TO PREIDENTIFIED OR HAND-CODED ANSWER DOCUMENTS ON WHICH NO TEST ITEMS WERE ATTEMPTED IIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIII BAR CODE D510809NOTSCORE SUMMER 2008 TEST NOT TAKEN LABEL Test Not Taken Labels(affixed by School Test Coordinator) After all makeup testing is complete, the School Test Coordinator must affix yellow Test Not Taken labels to unused answer documents that have a bar-code label and/or hand-coded student information. Each unused answer document with a bar-code label or hand-coded student information must be inspected for student responses before affixing the labels. Test Not Taken labels should be applied over preidentified or nonpreidentified bar-code labels. Unused answer documents without bar-code labels or hand-coded student information do not need a label. The School Test Coordinator must indicate on the Testing Site Security Checklist which unused answer documents received Test Not Taken labels. Unused answer documents without bar-code labels or hand coded student information do not need a label. TEST NOT TAKEN DOCUMENT LABEL (YELLOW)

26. ^ ALIGN TOP OF LABEL ^ THE DISTRICT TEST COORDINATOR MUST FOLLOW THE SPECIAL INSTRUCTIONS PROVIDED WITH THIS LABEL. IIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIII BAR CODE D510809NOTSCORE DOCUMENTATION REGARDING USE OF THIS LABEL MUST BE KEPT ON FILE AT THE DISTRICT OFFICE FOR ONE YEAR. Unscorable Document Labels(affixed by the District Test Coordinator) UNSCORABLE DOCUMENT LABEL (BLUE) Unscorable document labels must be used when an answer document is soiled or damaged or when a student took a test on an answer document with a preidentified label for another student. The damaged document must not be thrown away, and the test administrator must contact the School Test Coordinator (STC) immediately if an answer document should be designated unscorable. The STC then must contact the District Test Coordinator (DTC) immediately. The DTC will provide instructions for transferring student responses to a scorable answer document. The new scorable answer document must be returned by the school with all other scorable answer documents. The DTC will affix a blue Unscorable Document label to the damaged answer document and return it with the unused district overage answer documents in pickup 3. Documentation regarding the incident must be kept on file at the district office for one year. INSTRUCTION SHEET (PROVIDED TO DTC WITH SHEET OF UNSCORABLE DOCUMENT LABELS)