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Migrant Shared Service Arrangement

Migrant Shared Service Arrangement. Fulfilling Grant Requirements. Annual Decision Independent or SSA. Title I, Part C Planning Amount-based on previous year migrant student count District informs TEA of intent to join SSA e-grant designation

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Migrant Shared Service Arrangement

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  1. Migrant Shared Service Arrangement Fulfilling Grant Requirements

  2. Annual DecisionIndependent or SSA • Title I, Part C Planning Amount-based on previous year migrant student count • District informs TEA of intent to join SSA e-grant designation • Commitment Forms/Letter of Agreement between RESC XIII and each member district • Preparation and submission of e-grant application

  3. Burnet Calallen (ESC 2) Comfort Dripping Springs Florence Fredericksburg Gonzales Hays Hutto Jarrell Johnson City Leander Liberty Hill Llano Lockhart* Marion Manor McDade Pflugerville Prairie Lea Round Rock San Marcos Schertz-Cibolo Schulenburg Smithville Thorndale* Waelder* * Option II 50% (5/26) WelcomeMember Districts

  4. MEP TeamAt your service… Craig S. Henderson Associate Director Mark Kemp Title I Coordinator Sigi Huerta Felix Vázquez Program Manager Recruiter Mari Riojas Lester Marybell Casarez Education Specialist Program Assistant Olga Gutierrez Attila Celebi NGS Specialist Program Assistant

  5. SSA Services provided by Region XIII • Complete and submit e-grant • Oversee and conduct ID&R and NGS tasks • Assist with organizing and operating a regional Parent Advisory Council • Provide monthly PFS reports • Coordinate supplemental services-Support and Instructional • Provide updates and staff development • Complete and submit reports-fiscal and program

  6. 10-11 Initial Compliance Review Indicators #26 Did the LEA review Migrant Priority for Services student reports at least 9 months out of the year? #27 Did the LEA that operated a Migrant-funded summer/intersession program encode enrollments in NGS? #28 Did the LEA ensure PEIMS identification numbers are reported on NGS for every enrolled Migrant student? #29 Did the LEA have Migrant ID&R and NGS staff trained annually by the regional ESC? #30 Did the LEA encode Graduation Plans for grades 9-12 in NGS?

  7. ICR continued #31 Did the LEA make adequate provision for serving the unmet needs of preschool migrant children? #32 Did the LEA give service priority to migrant children who are failing or most at-risk of failing? #33 Did the LEA identify and address the special educational needs of migrant children through a comprehensive needs assessment and service delivery plan? #34 Did the LEA establish a parent advisory council (PAC)? #35 Did the LEA evaluate and improve the effectiveness of the migrant program?

  8. ICR continued #36 Was the LEA’s consultation with participating private nonprofit school officials regarding development and implementation of the Migrant program timely and meaningful? #37 Did the LEA academically assess Title I, Part C services provided to participating private schools? #86 Did the LEA roll forward greater than 25%in Title I, Part C? (review only)

  9. 11-12 Initial Compliance Review Indicators #26 Did the LEA review Migrant Priority for Services student reports at least 9 months out of the year? #27 Did the LEA that operated a Migrant-funded summer/intersession program encode enrollments in NGS? #28 Did the LEA ensure PEIMS identification numbers are reported on NGS for every enrolled Migrant student? #29 Did the LEA have Migrant ID&R and NGS staff trained annually by the regional ESC? #30 Did the LEA encode Graduation Plans for grades 9-12 in NGS?

  10. ICR continued #31 Did the LEA make adequate provision for serving the unmet needs of preschool migrant children? #32 Did the LEA give service priority to migrant children who are failing or most at-risk of failing? #33 Did the LEA identify and address the special educational needs of migrant children through a comprehensive needs assessment and service delivery plan? #34 Did the LEA establish a parent advisory council (PAC)? #35 Did the LEA evaluate and improve the effectiveness of the migrant program?

  11. ICR continued #36 Was the LEA’s consultation with participating private nonprofit school officials regarding development and implementation of the Migrant program timely and meaningful? #37 Did the LEA academically assess Title I, Part C services provided to participating private schools? #82 Did the LEA conduct Title I, Part C activities/services as approved in the NCLB Consolidated Application for Federal Funding? #84 Did the LEA submit PNP affirmations for the number of participating PNP reported on the NCLB Consolidated Application for Federal Funding?

  12. ICR continued #86 Did the LEA roll forward greater than 25%in Title I, Part C? (full implementation) #114 Did the LEA ensure that MEP funds not consolidated in a schoolwide program were only used to carry out activities authorized under the MEP? #115 Did the LEA ensure that all MEP-funded services and activities were supplemental? #116 Did the LEA ensure that MEP-funded supplies, materials, and equipment were used only for MEP activities and to the benefit of MEP students?

  13. ICR continued #117 Did the LEA ensure that appropriate time and effort records were maintained for staff who were split-funded with Title I, Part C and other funds? #118 Did the LEA ensure that it maintained control of Title I, Part C program funds being used to provide equitable services to private school migrant students and their teachers? #119 Did the LEA ensure that migrant student records were requested and transferred in a timely manner?

  14. Letter of Agreement • Option I: Release 100% of funds to the SSA • Option II: Release 50% of funds to the SSA

  15. Option I and II What does this mean?

  16. Option I ESC conducts recruitment Follow ID&R Action Plan Critical District support: Assign district staff to work with recruiter and other ESC staff Registrar PEIMS Coordinator Federal Program Director Counselor Nurse Other Option II District conducts recruitment Follow ID&R Action Plan Critical ESC support: Provide certification training, technical assistance, forms and resources for ID&R Signature review on all COE’s Maintain auditable records Ensure accuracy & completeness Respond to questions & requests Recruitment

  17. ID&R Basics • ID&R Action Plan • Certification Training • Signature Reviewer • Survey and Program Flyer • Certificate of Eligibility • Enrolled and Out of School Students

  18. Option I ESC submits required NGS data collection forms ESC analyzes NGS reports (except PFS) and submits corrections Critical District support: Assign appropriate staff to provide demographic, instructional and health information to RESC XIII upon request Attend SSA meetings Ask questions and request clarification as needed Option II District attends training to complete and submit all NGS data collection forms to ESC Critical ESC support: Provide ongoing training and support Assist district to ensure timely, complete and accurate information Continuously explore ways to make the process, forms and reports more “user friendly” New Generation System (NGS)

  19. Guidelines Training Data Collection Demographic Instructional Health Data Entry RESC XIII Report Analysis Unique Count for Funding Quality Control Timely Complete Accurate NGS Basics

  20. Priority for Service • Understand student criteria • Review Monthly PFS reports • Monitor PFS student services and progress—submit this information to ESC in writing • Follow the PFS Action Plan • Include the PFS Action Plan in the District Improvement Plan

  21. PFS Student Criteria Grades 3-12 Students that failed one or more sections of the TAKS, or are designated Absent, Exempt, Not Tested or Not Scored; including Un-graded or Out of School students Grades K-2 Students that are designated LEP in NGS or have been retained, or are overage for their current grade level AND Have their school interrupted during the previous or current regular school year

  22. PFS Basics • PFS Action Plan • Monthly Review of PFS Reports • Monitoring and Documenting PFS Student Supplemental Services and Academic Progress

  23. Planned Supplemental Activities All Level Instructional Services Secondary Students Middle School Students Elementary Students Early Education Students All Level Support Services What is the LEA/ESC process?

  24. Follow ProcessUse Forms EXAMPLES • W-9 forms • Travel forms • Official mileage chart • Medical Services Form • Clothing and Supplies Receipt Form

  25. Comprehensive Needs Assessment What data are reviewed? ID&R Survey ESC Survey Secondary Accrual Reports PFS Monthly Reports State Student Assessment

  26. Program Coordination School/Community/State/Federal Early Education Referrals Inter and Intra State Graduation Enhancement Dropout Recovery

  27. MEP Special Projects • Texas Migrant Interstate Program • UT Graduation Enhancement • Out-of-School Youth Program • RIF • College Assistance Migrant Programs • Bert Corona Leadership Institute • ESCORT • Other Related Projects

  28. Professional Development Annual ID&R Certification Training Annual NGS Guidelines & Hands-On Training Scheduled e-campus Staff Development Meetings and TETN Video Conferences MEP/NCLB Conferences

  29. Parent and Community Involvement Establish and operate a Regional Parent Advisory Council Planned Parent Involvement Activities AMET State Conference

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