Safety Leadership & Safety Management

1. California State Polytechnic University PomonaNovember 2005Safety Leadership & Safety ManagementDavid L. PattersonDirector, Environmental Health & SafetyCal Poly Pomona(909) 869-3695and Brian J. Halliday FIIRSMPresident & CEOOmega Research & Training Institute(714) 998-8507: mega6085@aol.com

2. Safety Leadership & Safety Management Learning Points/Goals • Why Are You Here and Why You Should Address Safety • Understand the Key Elements of a Safety/Compliance Program • Learn What Resources/Tools Are Available • Developing a Unit Plan to Implement/Improve Safety & Compliance Why Are You Here? • Section 3203 Title 8 California Code of Regulations (SB 198) • Section 387 California Penal Code • Reduce Employee Injuries/Costs and Keep Employees Safe/On the Job

3. Safety Leadership & Safety Management Reported Injuries and Illnesses Per 100 Employees (2010)

4. Safety Leadership & Safety Management Employee Lost Workdays Per 100 Employees (2010)

5. Safety Leadership & Safety Management Campus Injury & Illness Rates 2012

6. Safety Leadership & Safety Management Campus Lost Work Time Incident Rate 2012

7. Safety Leadership & Safety Management “Safety Myths” • Safety is not my responsibility. • Accidents happen to other people, not to me • The Safety Department will take care of it. • In this organization it is productivity and profits first. • OSHA is only interested in making life difficult for businesses. • Employees only “learn” safety after they have had an accident.

8. Safety Leadership & Safety Management Program Requirements An effective safety program consists of several elements; however, they are defined by three general elements. Risk Management uses more categories but for this workshop we will use only three. • Education • Engineering • Enforcement

9. Safety Leadership & Safety Management Education • Training is the foundation of a safety program • How can you expect employees to know the rules if they are not trained? • Safety is the most difficult program any supervisor can undertake • Without employee support, enthusiasm and cooperation, safety is going to be very difficult to implement. • If employees “perceive” that their company/organization does not care about safety, they too will follow this example. • The success of any safety program must have the commitment of owners, executives, senior management, managers, and supervisors. • Commitment includes resources, involvement and providing leadership. • Programs fail because there is no “leadership”

10. Safety Leadership & Management Safety Training • Safety training is designed to explain policies, procedures, rules and behavior standards. • Some safety training is required because of legal requirements (Fork Lift Trucks, Right to Know, First Aid). • Why doesn’t Safety Trainingwork the way it should (same accidents, same injuries)?

11. Safety Leadership & Safety Management Basic Safety Training Requirements • Initial Training (Form Available on EH&S Web Site) • Safety Orientation (Web Based Office Safety or Safety Orientation) • Back Safety (Web Based Back Safety) • Hazard Communication (Web Based HAZCOM) • Emergency Procedures Training (Contact EH&S) • Fire Safety/Fire Extinguisher Training(Contact EH&S) • Specific Job Safety Training

12. Safety Leadership & Safety Management Safety Training Documentation In the “eyes of the law” if you fail to document “training,” it is as if you did not conduct the training. You must: • Document what training was conducted . • Document who conducted the training. • Document who attended the training. • Maintain the documentation in your organization’s files.

13. Safety Leadership & Safety Management Safety Training Resources & Tools • Environmental Health & Safety’s Web Page • Web Based Training • Environmental Health & Safety Video Library • Initial Training Form • Emergency Procedures Training Form • Group Training Form • Individual Training Form

14. Safety Leadership & Safety Management Engineering • This section of the program pertains generally to facilities, equipment, machinery and processes. • It may include engineers, maintenance personnel, safety persons and other personnel. • The manager/supervisor remain responsible for identifying safety hazards and correcting unsafe conditions: machine guarding, electrical hazards, floor surfaces, and other physical hazards. • Inspection, audits and daily observations are also part of an effective safety program. • Identifying and correcting unsafe conditions that could lead or contribute to accidents/injuries • Reporting Unsafe Conditions to the Supervisor or Environmental Health & Safety

15. Safety Leadership & Safety Management Engineering Resources & Tools • Department Safety Coordinator Inspection Form • Inspection Checklist • Specialty Inspection Forms: Chemical Lab, Bloodborne, Shop, etc. • Mandatory Safe Work Practices for Office Workers • Mandatory Safe Work Practices Form • Accident Investigation Form • Safety Hazard Reporting Procedure • Employee Safety Information Form

16. Safety Leadership & Safety Management Enforcement Organizations that implement an enforcement program lower their accident rate by 25 to 75%. Question. Why do companies/ organizations not implement such a program? Answer: Management/Supervisors are reluctant to take on the responsibility of enforcing safety rules and unsafe behavior.

17. Safety Leadership & Safety Management 85% of all Industrial Accidents are caused by “Unsafe Acts” of employees. Unsafe Acts Short cuts, ignoring safety rules, taking chances, working at an unsafe speed, being distracted, working under the influence Do employees intentionally try to hurt themselves or are they just bad employees?

18. Safety Leadership & Safety Management Legal Implications In the event of legal action your organization must prove in court that you have an “effective enforceable safety program” There are several elements of proof you must establish! • Does the organization have a written safety program? • Have the employees been trained in the policies and procedures, in addition to required safety training? • Documentation of the training is mandatory. • Are inspections conducted periodically to identify and correct physical hazards and is documentation provided? • Are safety rules enforced which is demonstrated (proven) by documentation counseling for those employees who violate safety rules or contribute to accidents and injuries through unsafe behavior or unsafe acts?

19. Safety Leadership & Safety Management Implementing Safety for your Department or College • Assign Responsibilities and Appoint a Department Safety Coordinator (Reference Section 103.3 Injury & Illness Prevention Plan {IIPP}) • Assign Responsibilities for Dean, Director and/or Department Head • Assign Responsibilities for Supervisors and/or Leads • Assign Responsibilities for Department Safety Coordinator • Assign Responsibilities for Employees

20. Safety Leadership & Safety Management Implementing Safety (Continued) • Establish Safety Communications (Reference Section 103.4 IIPP) • Schedule Periodic Safety Meetings or include safety on the Departmental Meeting Agenda • During the first safety meeting, inform people of their responsibilities • Conduct Health & Safety Inspections (Reference Section 103.5 IIPP) • Implement Quarterly Departmental Safety Inspections • Implement other required inspections (e.g., Lab Safety)

21. Safety Leadership & Safety Management Implementing Safety (Continued) • Conduct Accident Investigations (Reference Section 103.6 IIPP) • Conduct Employee Training (Reference Section 103.7 IIPP) • Establish Recordkeeping Procedures (Reference Section 103.8 IIPP)