Kick Off Meeting Island of San Servolo - Venice, Italy 11th to 13th February 2008

1. Kick Off MeetingIsland of San Servolo - Venice, Italy11th to 13th February 2008 Project Infrastructure Richard Stevens

2. Agenda • Executing the DoW • IT infrastructure • Templates • Quality standards

3. Executing the DoW – People Involved

4. Executing the DoW – Work Package Leader • Work Package Leader takes initiative - Person in charge • Verifies Gantt Communicates Inconsistencies / requests change • Responsible for Communicating Mailing List to Majordomo admin • Sets meeting schedule • Skype • Teleconference • Face to face meetings • Executes DoW ensuring that each task leader knows when to start and has the assistance of all participating partners • Completes management reports • Checks deliverable schedule • Defines person responsible for draft, final version • List of deliverables will be circulated and returned with responsibilities • Defines and communicates quality check level to PM • Peer/internal review for docs • Test retirement report for SW • Communicates uncertainties to Project Manager who activates procedure when needed

5. Executing the DoW – Other roles • General Assembly (GA) • Project Steering Committee (PSC) • Project Management Team • Project Manager • Management Support Team • Technical Coordinator (TC) • Michel Bayings • Financial Manager (FiM) • Antonio Tallon • Exploitation and IPR Manager (EIM) • Jens Schumacher, • Quality & risk manager (QRM) • Kostas Kalaboukas • Advisory and Assessment Committees • Scientific and Technical Committee (STC) • Pilot Committee (PCOM)

6. IT Infrastructure – Simplicity CMS • Website • wiki based (Zope-Plone) • Public Area (no log on) • Project Description, • Consortium Contacts • Calendar, • up-to-date enrolment, • public document download • Member Area • Document repository • Folder Based • Check in check out

7. IT Infrastructure – Simplicity e-Mail • Mailing lists • Majordomo • General Public - Interested People • FHV = List Administrator • General Partner List • PM = List Administrator • Administration List • PM = List Administrator • Each WP with its own list • WP leader = List Administrator • Each Committee (S&T and Pilot) with own list • PM = List Administrator

8. IT Infrastructure – Simplicity Teleconferencing • Teleconferencing • WebEx • Insiel system available for official meetings with previously circulated agenda • PM = Administrator fields request provides call in numbers • Each partner can of course use their own system • Partner = Partner provides call in numbers • Skype • Used on an informal basis (or formal if practical) • Partners provide skype address • No skype? Go to www.skype.com, install, get microphone and headset

9. Quality standards and Templates • Quality standards • Detailed expectations provided in a quality Handbook • D01.1 Project Handbook (month 4) • Quality & risk manager (QRM) • Kostas Kalaboukas from Singular Software in Athens responsible for: • Quality & risk management • Specification and implementation of QRM system with: strategy, plan, procedures, methods and audits. • Risk assessment • Developing of contingency plans • Templates • Informally provided by PM until month 4 • D01.1 provides a complete outline, description, and examples.