Colorado Community College System Human Resource Implementation Plan

1. Colorado Community College SystemHuman Resource Implementation Plan February 2, 2005 Information Technology Management Team

2. Program Name: “SUCCESS” • Standardized and Unified Community Colleges’ ERP and Student Systems • www.cccs.edu/SUCCESS (url for public program documents) • SUCCESS Program consists of five Projects: • Finance • Human Resources / Payroll • Student • Financial Aid • Information Access

3. Typical ERP Questions • How does one ERP solution fit different higher-ed institutions’ requirements? • What is the scope of Human Resources project? • How am I going to participate? How can I commit a lot of time to ERP when I have another full-time job? • Why can’t IT take the entire responsibility for implementing ERP? • Why does ERP take so long to implement?

4. One ERP fits all? Current-state or As-is Processes Current-state Roles & Responsibilities No Project Management by IT Process Leadership from Business Migration ChangeManagement Desired To-be Processes • People • Org • Processes • Technology • Data Powered by SCT Banner Processes as supported by SCT • Future-state Processes • Roles & Responsibilities No Gaps Gaps Configuration Gaps Customization No

5. High-level Implementation Tasks Current-state or As-is Processes Current-state Roles & Responsibilities Migration ChangeManagement Desired To-be Processes 2. Business Process Analysis • People • Org • Processes • Technology • Data Processes as supported by SCT 1. Product Training 6. Conversions 7. End-user Training • Future-state Processes • Roles & Responsibilities No Gaps Gaps 3. Gap Analysis Configuration 5. Testing Gaps Customization 4.Configuration of Business Rules & Validation Tables

6. Typical Mitigation of ERP Issues • Matrix organization (IT + Business + SCT) • Stop new work on current-state • Delegate downward or upward • Get top executives’ commitment • “Sell” the program; “Don’t get left behind” • Drive decision-making down the hierarchy • Adopt ERP processes wholesale with minor changes

7. SCT Banner for Higher Education Go live JANUARY ’06 !!

8. PROCESS DESIGN GUIDELINES

9. HW/OS/DATABASE • Intel • Linux (Red Hat) • Oracle 9i, 9i RAC

10. SUCCESS Program Organization • Matrix Organization of SMEs & Managers • IT-Business Alignment • Process Leadership from Business • Project Management by IT • “Process Owner” owns the responsibility and authority to make fast and final decisions on owned process.

11. Program Organization Executive Steering Committee Change Management Program Management Office SCT Executive Communications & End-user Training IT Program Director Technical Integration Team Process Integration Team

12. PROPOSED NAMES FOR SUCCESS PROGRAM ORGANIZATION As of Feb 2, 2005 Technical Integration Team Process Integration Team

13. Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov SUCCESS Program – High-level Milestones Chart (DRAFT) 2006 2005 1Q 2Q 3Q 4Q 1Q 2Q 3Q 4Q Projects Jan Feb Mar Fixed Assets LIVE AP, non-Student AR, Purchasing, LIVE START BANNER FINANCE Budget Development LIVE GL, COA, Web Self-Service LIVE BANNER FINANCE COMPLETED – RETIRE FRS BPA & Configuration Testing, Installation, Training, & Conversion FINANCE Complete End User Training Install Banner Finance + Oracle Fixed Asset Data Conversion FRS Data Conversion Payroll, Web Time Entry, Web Self-Service LIVE – BANNER HR/PAYROLL COMPLETED Position Control, Budget LIVE Electronic Approvals LIVE BPA & Configuration START BANNER HR/PAYROLL RETIRE HRS HR Testing, Installation, Training, & Conversion Install Banner HR/Payroll Student Catalog LIVE Student AR, Academic History LIVE Student Schedule LIVE General Student LIVE Registration LIVE START BANNER STUDENT BPA & Configuration BANNER STUDENT COMPLETED RETIRE SIS Admissions LIVE STUDENT Testing, Installation, Training, & Conversion Install Banner Student & Workflow Applicant Tracking LIVE Financial Aid Packaging & Disbursement LIVE Loan Processing LIVE Student Employment LIVE BANNER FINANCIAL AID COMPLETED START BANNER FINANCIAL AID RETIRE FIN AID BPA & Configuration Budgeting LIVE FINANCIAL AID Testing, Installation, Training, & Conversion Install Banner Financial Aid Luminis Channel for Finance LIVE Luminis Channel for Employees LIVE Enterprise Data Warehouse LIVE Information Access Infrastructure Complete Luminis Channel for Students LIVE Operational DataStore LIVE BPA & Configuration LUMINIS/INFO ACCESS Install Luminis & Information Access Testing, Installation, & Training Jan Legend: Depicts chronological series of events within a project HR/Payroll Go-Live Activity Financial Aid Go-Live Activity Luminis/Information Access Go-Live Activity Student Go-Live Activity Finance Go-Live Activity

14. Human Resources Process Team Schedule – February, 2005

15. Human resources Process Team Schedule – March, 2005

16. Human Resources Process Team Schedule – April, 2005

17. Human Resources Process Team Schedule – May, 2005

18. Human Resources Process Team Schedule – June, 2005

19. Human Resources Process Team Schedule – July, 2005