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Key Information Set (KIS)

Key Information Set (KIS). Aims. Give an overview of the KIS data requirements and common issues Explain the validation and data submission process Cover how KIS will be used Provide opportunity for questions and answers around the KIS requirements. Welcome slide. Key Information Sets.

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Key Information Set (KIS)

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  1. Key Information Set (KIS)

  2. Aims • Give an overview of the KIS data requirements and common issues • Explain the validation and data submission process • Cover how KIS will be used • Provide opportunity for questions and answers around the KIS requirements

  3. Welcome slide

  4. Key Information Sets HESA training seminar Leeds Metropolitan University Thursday 1 March 2012

  5. Public information • Objective information to inform decision making • NSS • DLHE • Unistats

  6. Understanding Information Needs • Proportion of students at the university satisfied or very satisfied with the standard of teaching • Proportion of students at the university satisfied or very satisfied with their course • Proportion of students in employment in the first year after completing this course • Professional bodies which recognise the course • Proportion of students at the university satisfied or very satisfied with the support and guidance they received

  7. Understanding Information Needs • Proportion of students at the university satisfied or very satisfied with their feedback on assessment • Proportion of students employed in a full-time professional or managerial job one year after completing this course • Proportion of students at the university satisfied or very satisfied with the library facilities • Average annual cost of accommodation • Percentage of course spent in scheduled learning and teaching • Proportion of the assessment by written or practical exam or coursework

  8. Understanding Information Needs • Average salary in the first year after leaving • Proportion of students at the university satisfied or very satisfied with the Students’ Union • Financial support available • Proportion of students at the university satisfied or very satisfied with the IT facilities • Fees

  9. DRAFT

  10. Developing the new web-site • Introducing the new KIS Widget! • Rolling widget (9 items) DRAFT

  11. DRAFT

  12. DRAFT

  13. ‘It has the most important information there straight away’ User Research ‘I think the idea’s brilliant, there’s nothing out there like it, everyone will use it, anyone who’s in line for university which is like thousands and thousands of students, every single one will use this’ ‘It kind of feels like the website really wants to help you in your decision’ • Report to HEFCE by Fluent Interaction

  14. Key dates for KIS 2012 KIS widgets should be available on all HEIs’ web-sites (31 Oct) Site preview for institutions (17 Sept) Data should be uploaded to HEFCE extranet (29 Mar–22 Aug) Jan Feb March April May June July Aug Sep Oct Nov Dec NSS and DLHE data added to HEFCE extranet KIS and Unistats early evaluation (Sept 2012 – Jan 2013) Final technical guidance published (29 March) New website goes live (week commencing 24 Sept) including KIS widgets on course sites

  15. Evaluating Unistats and the KIS • Early evaluation (2012-13) • Light touch review – is it working? • User experiences of the website and widget • HE providers’ experience of the website and widget • Data audit • Full evaluation (2013-14) • As part of a wider evaluation of the provision of information landscape • Looking in depth at purpose, usage, effects, outcomes, costs

  16. Data requirements

  17. Defining the institution

  18. Institution bed number • INSTBEDS records the number of institution owned/sponsored beds available to undergraduate students… • ....it does not record the number occupied as in the EMS record • It is expected that where institution owned bed spaces exist there will be no more than 15000 for any single institution

  19. Which bed spaces? • Sponsored bed spaces might include…. • Bed spaces in known premises consisting of over 10 bedrooms exclusively, primarily or likely used solely for the institution’s students… • …or shared with students from other institutions • Premises leased to the institution • Bed spaces in formal nomination agreements

  20. Accommodation costs • INSTLOWER and INSTUPPER record the upper and lower quartile annual cost of institution owned beds • PRIVATELOWER and PRIVATEUPPER record the same information but for private sector accommodation • Institutions should include full details within the Institution.ACCOMURL field • Where the institution has multiple campuses in different cities, the quartiles returned should include all campuses

  21. Defining KIS courses Coverage

  22. Who and what? • Mandatory for all UK institutions… • …covering (FT & PT) undergraduate courses starting within the reporting period i.e. 1 August 2013 and 31 July 2014… • …that can be applied to by Home/EU students

  23. What is a course? • For KIS purposes a course is defined as a programme of study that a student can apply to either through UCAS or directly to the institution • Thus, if students can apply separately to courses in Physics, Chemistry and Biology each would require a separate KIS, whereas if students could only apply to a course in Science and later choose to specialise, then only a single KIS needs to be produced. • If a student can apply for either MEng and BEng then two separate KIS are needed. If all apply for MEng with a possibility of leaving with a BEng then only one KIS is needed • Separate KIS must be produced for two presentations of a course if the fees differ

  24. Franchised courses • KIS records for franchise courses must be provided by the franchising institution that is responsible for registering students and returning them to HESA/ILR • The institution who registers the student should report the KIS and the institution which the student applies to should display the widget… • …thus the KISCourse.UKPRNAPPLY field should be completed accordingly • UKPRNAPPLY must not equal UKPRN

  25. New courses • For all new courses there will be a number of additional fields to be completed due to a HESA or ILR course not existing • JACS or LDCS, LEVEL, TTCID, PTONLY, and DISTANCE will need to be returned so that where the institution already runs courses in the same JACS subject areas then NSS and DLHE data for the subject will be included in the KIS until data for the course become available • The learning, teaching and assessments for the course stage will be based off estimates in the first year, and then actual and estimated data in subsequent years

  26. Sandwich courses • Where a course includes a sandwich placement as part of the programme specification a KIS will be produced detailing 4 course stages • Where a course includes an optional sandwich placement (that a student may or may not take up) two KIS courses should be returned – one detailing the 3 course stages, with the other detailing 4 course stages. The widget of both should then be recorded on both KIS courses

  27. Part-time courses • Where FT exists no need for PT even if fees differ • For wholly part-time courses, and where a HESA or ILR course does not exist, PTONLY should equal 1 • If the course content differs between modes i.e. particular modules for the PT course are only available to PT students then the course should be returned as a separate KIS with PTONLY = 1

  28. Courses not included • Courses where the total FTE of the course is one year or less when studied full-time (i.e.120 credits or less for its entirety) • Closed courses (as defined in Course.CLSDCRS) - courses that are not open to any suitably qualified candidate and will typically be courses offered only to employees of particular organisations • Courses offered mainly overseas with a location of study mainly overseas, which the funding body has not specifically sanctioned as eligible for funding. A course is considered to be offered mainly overseas if, for all students, the majority (over 50%) of their study is overseas. • Intercalated degrees • Part-time courses that are also offered on a full-time basis and a KIS is produced for the full-time course

  29. Defining KIS courses Data requirements

  30. Determining KIS types • There are three types of KIS records that can be returned… • …and depending on the course and its attributes will depend on which type is used • The three types are: • KISTYPE 1 - Full course level KIS • KISTYPE 2 - Multiple subject course placeholder KIS • KISTYPE 3 - Subject level KIS

  31. KISTYPE 1 • KISTYPE 1s are full KIS records required for specific courses: • All single subject courses (those with only one JACS code) regardless of intake size • All multiple subject courses (those with more than one JACS code) where the intake size is greater than 20 students • All teacher training courses (KISCourse.TTCID = 1 or 2) regardless of the number of JACS codes or intake size

  32. KISTYPE 1 • In addition to those courses that require a full KIS, institutions may choose to produce a full KIS for multiple subject courses with intakes of fewer than 15 students… • …however only where the course is marketed and managed as a single indivisible entity (and thus have a single programme specification) • For example ‘BA in Finance and Accounting’ • A course cannot be returned as KISTYPE 1 where it is marketed as a single entity but a single programme specification does not exist

  33. KISTYPE 2 • KISTYPE 2s are 'placeholders' for multiple subject courses for which a KISTYPE 1 record is not required i.e. the intake size is less than 20 students and/or the multiple subject course is not treated as one course • Each KISTYPE 2 KIS record can be linked to up to three KISTYPE 1 or three KISTYPE 3 KIS records but not a mixture of both types… • …this is to avoid misleading students with data from different levels

  34. KISTYPE 3 • KISTYPE 3 records provide information about a subject that forms part of a multiple subject course for which no KISTYPE 1 can be produced • Subject level KIS should be produced for every JACS level 2 subject that is included within a multiple subject course except where a KISTYPE 1 KIS exists for each of the subjects that make up the multiple subject course

  35. Example • Poppleton University offer a joint honours French and Music course with an intake of only 10 students and therefore completes a KISTYPE 2 KIS record. Poppleton offers a single honours French course (KISTYPE 1 KIS record) but does not offer a single honours Music course. The institution will therefore have to link the KISTYPE 2 course to KISTYPE 3 records as there are not the corresponding KISTYPE 1 records

  36. KISCOURSEID • Records a unique identifier for the KIS course • The field will be used by the KIS widget to identify the course to which the widget relates… • …and also links KISTYPE 2s to KISTYPE 3s • Institutions are advised not to update this field annually as this would require an annual update to all widget links • Care should be taken around KISCOURSEID and other course Ids within systems

  37. URLs • It is the institutions responsibility to ensure that urls provided within KIS remain active and relevant through the reporting year • Only the structure will be checked by validation • A Welsh url is available for each where the institution is in Wales • Can we add multiple course URLs for a type 2 KIS? • Institutions should provide a link to a generic page. Maximum occurrences for this field, including KISTYPE 2, is set at 1

  38. Defining KIS courses Accreditation

  39. Recording accreditation • Any one KIS can have up to 10 accreditations • For each accreditation a type, accrediting body, whether it is an option a student elects, and urls providing further information

  40. ACCTYPE • The field is required for accreditations where the student gains something and where they do not • Should provide a short textual description of the type of accreditation (as used by the body’s website) • Chartered, Membership, Fellowship • Where provided, the 30 character word will be inserted into a sentence…

  41. Accreditation sentence • “This course is recognised by YYYY for the purposes of XXXX” • Where XXXX equals accreditation type and YYYY equals accreditation body • What do institutions think of this rewording? • Can institutions support an increase in character length for ACCTYPE?

  42. ACCBODYID • This field must exist for all accreditations • Records the body providing accreditation to the course • Where accreditation is at the institution level as opposed to the course level, all KIS courses will need the accreditation recorded • Coding frame to be expanded in March release

  43. ACCDEPEND • Records whether accreditation is dependent on student choice… • …for example does a very particular pattern of modules have to be followed in order to gain accreditation • The ACCDEPENDURL field will record further details about the dependency of choice (i.e. what modules must be selected to gain accreditation) where ACCDEPEND=1 • Important information so that students are aware where a course is heavily constrained

  44. Defining KIS courses Employability and student satisfaction data

  45. DLHE and NSS data • Some of the most significant data items (information on employability and student satisfaction) on the KIS are generated through linking with the HESA Student record and ILR • Where a corresponding course record exists on the HESA record or ILR the KIS should be linked to this using the HESACOURSEID or ILRAIMID fields • Only KISTYPE 1s can be linked to a HESA or ILR course KIS courses can be linked to up to 500 courses on the HESA Student or 25 on the ILR… • …to take into account where there are multiple occurrences of the same course

  46. However… • Institutions should not link a single KIS course to multiple different HESA or ILR courses • For example, Poppleton University offers a BA History as well as a BA History with French. A KIS record is therefore produced for both • The KIS course for BA History should only be linked to the BA History and not to BA History with French as well • This is to avoid customised aggregation • A KIS course could however be linked to a part-time and full-time occurrence of the BA History

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