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Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised. Diversion, Planning and Local Assistance Division. Historical Performance Automated Systems Measurement Accuracy The Future. Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised.
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Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Diversion, Planning and Local Assistance Division Historical Performance Automated Systems Measurement Accuracy The Future
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Statewide We Are Almost There
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Programs Implemented by Jurisdictions from 1990 to 2000
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised The Bottom Line:Yes We Are Making Progress
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Southern California Jurisdictions Biennial Review Compliance for 2000
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Northern California Jurisdictions Biennial Review Compliance for 2000
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Reporting Success by:State Agencies/Facilities
Trend for Number of Planning Documents submitted in from of the Board. Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Planning Documents Reviewed by the Board from 1993 to 2002
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Future Board Actions
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised In the Beginning There Was No Automation… • Diversion rate calculations were done by hand, a painstaking process. • There was no easy way for the public to view board data • There was no model annual report. Report formats varied widely. • Board staff spent enormous amounts of time reviewing and analyzing jurisdiction reports Jurisdictions spent a lot of time and money reporting to the CIWMB.
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Today: Automated Systemsaid DPLA & Board Customers Computer-based tools help optimize staff and stakeholders’ time • Save time on routine filings and data entry • Cut costs for complying with mandates • Analyze data, project trends and workloads • Allow focus of resources on diversion program implementation • Provide easy web based access to critical decision making data
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised What Automated Systems? • Electronic Annual Report (EAR) and State Organization and Agency Recycling Database(SOARD) • Electronic SB 1066 Diversion Program Updates (E-1066) • Databases: PARIS, DRS, Waste Characterization, Jurisdiction Goal Achievement and Progress System, Document Tracking, Geographical Information Systems • Jurisdiction Waste Stream Profiles • Countywide, Regionwide, Jurisdiction Progress Report • Several other on-line web reports
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised The On-lineDiversion Rate Calculator
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised State AgencyAnnual Reports Fully Automated
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Jurisdiction Annual Reports Fully Automated
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Jurisdictions Embrace New Methods
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised State Agencies Embrace Electronic Filing
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Time to Complete Biennial Reviews
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised DPLA Customers Weigh In
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised DPLA Saving Customers’ Time
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised New Tools Help DPLA Analyze
Geographical Information Systems Present Outflows for 2000 Disposal Outflows for 2000
Geographical Information Systems Present (cont.) Inflows for 2000 Disposal Inflows for 2000
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Web Hits 1998-2003
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Improving Measurement Accuracy • 1995-1996 Biennial Reviews required many jurisdictions to do new base years • 1997 Accuracy Working Group • 1999 Statewide Characterization of Waste Disposed • 1999-2000 Biennial Reviews included many new base years and allowed time extensions • 2001 SB 2202 required report to Legislature with recommendations to improve diversion rate measurement
BY Changed vs. Not Changed Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Jurisdictions that Changed vs. Did Not Change Base Years Since 1995
Chart shows J’s that have changed their original base year by year. Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Count of Jurisdictions that have Changed Their Original Base Year by Year
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised New Base Year Case Study: Diversion Breakdown for Jurisdiction
New Base Year Case Study: Impact of the Largest Businesses (333) Audited Relative to the Total Business Audits (approx. 7,600)
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised New Base Years: Maximizing Efficiency • Analyzed 35 studies to assess impact of the top 10 businesses versus all audited businesses • 33 out of 35 jurisdictions derived 50% or more of diversion from top 10 businesses • 21 out of 35 jurisdictions derived 80 % or more of diversion from top 10 businesses • 13 out of 35 jurisdictions derived over 90% of diversion from top 10 businesses • Recommend jurisdictions audit their largest businesses first
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Observations of Current Base Year Efforts • Quality of submitted studies appears to be improving • Use of Certification Form has: • Improved the quality of data by tying programs to diversion tonnages • Provided jurisdictions with information on potential gaps in program efforts • Served as a useful tool in program evaluation and planning
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Broad Themes in SB 2202 Report Recommendations • Potential for error in all components of diversion rate measurement system • Diversion rates are estimates/indicators • Small jurisdictions more likely to have inaccurate diversion rate • Need to focus on diversion program implementation
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Activities to Improve DRS Accuracy • DRS regulation revisions • Focused training for all participants • DRS web-based training modules being developed • Continue random facility visits • Publish results of random visits in InfoCycling
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised What Guides Us? • Implementing Statutes and Strategic Plan • Saving our customers time and money • Improving our information delivery system • Enhancing our tools and accuracy • Leveraging tools and technology to “create” staff time to assist an increased number of customers • Focusing on types of materials still left in the waste stream
Per Capita Disposal Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised The Future • More effective process, and enhanced tools and assistance • Streamline future Board Biennial Review process for 2001-2002 • Improve and streamline the diversion program and new base year verification processes • Automate new base year process (similar to EAR)
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised The Future… • Support local jurisdictions’ ability to reach and maintain California’s waste diversion mandates. • Work with other State agencies to promote zero-waste strategies that would ultimately put State agencies in a position to lead by example.
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised The Future… • Encourage recycling activities and new technologies in all businesses and residences. • Promote new or existing technologies and processes to address existing or emerging waste streams.
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised The Future… • Improve the exchange of and access to information internally and externally. • Through consistent and effective enforcement or other appropriate measures, ensure compliance with federal and State waste management laws and regulations.
Board Meeting Agenda Item 27 May 13-14, 2003 Presentation Revised Questions?