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Open-Source, Open-Access Digital Archives in the Sunshine: A Review of Current Initiatives

Explore the evolution of digital archives in Florida's public universities, highlighting open-access initiatives and proprietary challenges. Understand the pros and cons of various software choices and potential future developments in the field.

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Open-Source, Open-Access Digital Archives in the Sunshine: A Review of Current Initiatives

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  1. Open-Source, Open-Access Digital Archives in the Sunshine: A Review of Current Initiatives in Florida’s Public Universities Kelsey Adams and Mia Tignor School of Information, University of South Florida James Anthony Schnur Special Collections and University Archives Nelson Poynter Memorial Library University of South Florida St. Petersburg

  2. Early Automation Trends

  3. The old “card” catalog, March 1986, shortly before the arrival of LUIS, the online Library User Information System.

  4. Barcoding “party” in 1985, before LUIS online system became fully operational in Florida’s SUS

  5. Offering a demo of LUIS, the Library User Information System, 1986

  6. End of the “card” catalog at USF St. Petersburg, 1990

  7. Wayback Machine Snapshot from 13 July 1997

  8. Wayback Machine Snapshot from 13 July 1997

  9. Early databases of digital collections and resources available through WebLUIS Wayback Machine Snapshot from 28 April 1999

  10. Wayback Machine Snapshot from 12 January 1998

  11. Wayback Machine Snapshot from 24 December 1997

  12. Wayback Machine Snapshot from 24 December 1997

  13. Wayback Machine Snapshot from 31 January 1998

  14. Wayback Machine Snapshot from 31 January 1998

  15. Portal to all libraries of the University of South Florida system through the USF Virtual Library project, 1999

  16. Wayback Machine Snapshot from 2 October1999

  17. Wayback Machine Snapshot from 24 April 1999

  18. Wayback Machine Snapshot from 27 April 1999

  19. Wayback Machine Snapshot from 9 February 1998

  20. Wayback Machine Snapshot from 9 February 1998

  21. Wayback Machine Snapshot from 23 July 2001

  22. Wayback Machine Snapshot from 13 February 2004

  23. Open Access Software in Florida University Special Collections & Archives: An Exploratory Survey Mia Tignor and Kelsey Adams

  24. METHODOLOGY • A five minute questionnaire designed as an exploratory survey to evaluate what software for content management in digital collections and archives are already in place and to gauge the satisfaction of these programs wassent to all 11 Florida public universities (below) and the Florida Center for Library Automation (FCLA): • Florida A & M University • Florida Atlantic University • Florida Gulf Coast University • Florida International University • Florida State University • New College of Florida • University of Central Florida • University of Florida • University of North Florida • University of South Florida • University of West Florida

  25. RESULTS

  26. Pros of Open Access • Simplicity of use; both inputting and accessing • Multiple functions • Budget-friendly • Community support “…Dspace is easy to use, very intuitive and open source. It has a loyal and well established network of fans and programmers throughout the world.” “…All of these (open access) tools have large user communities that provide new features/plugins and assistance with diagnosing and troubleshooting problems.”

  27. Cons of Open Access • Technical skills • Material formats vary • Compatibility “…although the source code is free, open source software frequently requires other resources and expertise to implement, such as programmers and system administrators, which can be more expensive in the long run.”

  28. Pros of Proprietary • Familiarity “…”the systems we have in place are appropriate for our present staffing models and resources and generally allow staff to retrieve materials in a timely and accurate manner.”

  29. Cons of Proprietary • Numerous limitations • Cumbersome “…without access to the source code, it’s very difficult to diagnose or fix problems, It’s also impossible to develop new or improved features.” “…we found the commercial tools like DigiTool, ContentDM and related to be insufficient to our needs and so do not use them.”

  30. IN THE FUTURE? • FCLA/CCLA and Islandora • Open Access + Proprietary

  31. The USFSP Digital Archive http://dspace.nelson.usf.edu

  32. Example of extracted text from the original document

  33. Example of corrected text to promote access to content in the original document

  34. Scanned document

  35. Non-public bitstreams that document our permission to provide open access

  36. Non-public bitstreams that document our permission to provide open access

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