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NRSA and Stuff

NRSA and Stuff. Jeff Thurston, NIAMS ( thurstoj@mail.nih.gov ) Monte Parham, NIAMS ( Parhamm@mail.nih.gov ) Cynthia Dwyer, NCI ( dwyerc@mail.nih.gov ). Ruth L. Kirschstein National Research Service Awards. Jeff Thurston, NIAMS ( thurstoj@mail.nih.gov ). New Name.

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NRSA and Stuff

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  1. NRSA and Stuff Jeff Thurston, NIAMS (thurstoj@mail.nih.gov) Monte Parham, NIAMS (Parhamm@mail.nih.gov) Cynthia Dwyer, NCI (dwyerc@mail.nih.gov)

  2. Ruth L. Kirschstein National Research Service Awards Jeff Thurston, NIAMS (thurstoj@mail.nih.gov)

  3. New Name Public Law 107-206, signed August 2, 2002 officially renamed this program the “Ruth L Kirschstein National Research Service Awards”

  4. Overview • Purpose of NRSA: To help ensure that a diverse and highly trained workforce is available to assume leadership roles related to the Nation’s biomedical & behavioral research agenda.

  5. Two Support MechanismsFY2002 Estimates • Individual Fellowships (Fs) • $109,053,000, 2866 FTTPs • Institutional Training Grants (Ts) • $545,437,000, 13,843 FTTPs

  6. FY 2002 Operating Budget $23,042 Million

  7. History/Timeline Policy Highlights: • Early 1970s: showed end of growth of training budget, culminating with the 1973 decision by the Administration to abolish • 1974: Passage of National Research Service Award Act—reauthorized training grant programs, support restored. 4-year phase in/out period of old & new training programs. Predoc stipend = $3,900 • 1980: Stipend Inc--Predoc = $5,040 (29% increase)

  8. Timeline (cont.) • 1981: Omnibus Reconciliation Act: 1) increased emphasis on training of physicians; 2) abolished payback for prebaccalaureate trainees; 3) amended payback requirements by establishing 12-month legislative allowance & eliminating “alternate service” as an option. • 1983: Stipend Inc.: Predoc = $5,292 (5%) • 1985: Stipend Inc.: Predoc = $6,552 (24%) • 1986: 1) Announced Minority Recruitment Guidelines for Ts. 2) Tax laws changed impacting taxability of stipends • 1989: 1) Stipend Increase: Predoc = $8,500; 2) Federal Debt Delinquency Assurance Added. Individual Trainees & Fellows certify

  9. Timeline (cont.) • 1990: Announced Requirement for Responsible Conduct of Research • 1991: Stipend Inc: Predoc = $8,800 (4%) • 1992: NIH announces availability of short-term positions on T32s • 1993: NIH Revitalization Act of 1993: further modified payback requirements: 1) abolished payback for predoctoral trainees appointed after June 10, 1993; 2) allowed 2nd year of postdoc NRSA support to payback 1st year of NRSA Postdoc; 3) no obligation for 3rd year.

  10. Timeline (cont.) • 1994: Stipend Inc.: Predoc = $10,008 (14%). Modified Leave Policy. • 1996: 1) NIH implements new tuition reimbursement policy for competing Ts—100% for first $2,000, 60% of that over $2,000. 2) NIH receives deviation for 8% F&A (a.k.a.indirect) costs for Ts. 3) NIH announces modified guidelines for citizenship on Fs—is now time of award, not application.

  11. Timeline (cont.) • 1997: 1) Stipend Inc: Predoc = $11,496 (15%). 2) Increased Institutional Allowance for Fs. 3) Revised NRSA Guidelines published. • 1998: 1) Stipend Inc: Predoc = $11,748 (2%) 2) NRSA Guidelines incorporated into NIH Grants Policy Statement • 1999: 25% Stipend Inc. Predoc = $14,688

  12. Timeline (cont.) • FY2000 1) Stipend Inc: Predoc = $15,060 2) Family Health Insurance now allowable 3) Predoc Fs—Inst. Allow. increased from $2,000 to $2,500 4) Predoc Ts--Per Trainee Training Related Expenses increased from $1,500 to $2,000 5) Change in Per Trainee Tuition Formula for both F’s & T’s: Now 100% of the first $3,000 + 60% of costs >$3,000. Changes were effective for all FY2000 awards-competing & non-competing

  13. Timeline (cont.) • FY2001 1) Cost-of-Living Increase for pre and postdoc Stipends. Predoc = $16,500 2) $1,000 Increase in Postdoc Institutional Allowance (to $5,000) 3) $1,000 Increase in Postdoc Trainee Related Expenses (to $3,500/trainee)

  14. Timeline (cont.) • FY2002 1) Stipend Increase for all levels: • Predoc = $18,156, Postdoc begins @ $31,092 2) Increase in Fellowship Institutional Allowance • Predoc = $2,750, Postdoc = $5,500 3) Increase in Ts “Trainee Related Expenses” • Predoc = $2,200/trainee , Postdoc = $3,850/trainee 4) New race/ethnicity reporting requirements implemented—2 tiered reporting system

  15. Timeline (cont.) • FY2002 (continued) 5) Part-time training implemented—in cases of disability of pressing family need 6) New lexicon for Field of Training (FOT) introduced 7) Changes in review of Minority Recruitment Requirement (now partially a component within the priority score) 8) Revised 2271 published Spring 2002

  16. Timeline (cont.) • FY 20002 (Continued) 9) Revised NIH-wide T32 Program Announcement published 5/16/2002 10) Revised Fellowship Instructions & Forms (416-1 & 416-9) Fall 2002 (PDF-fillable) 11) Revised Termination Notice, Activation Notice & Payback Agreement published Fall 2002 (PDF-fillable)

  17. FY2003 Proposed Budget & Policy Changes • Proposed Stipend Increase--Proposing 10% for Predoc & entry level Postdoc. Smaller increases proposed for other Postdoc levels • Discussing Increase in Postdoc Institutional Allowance • Discussing potential change in tuition formula • Discussing potential change in leave policy Any changes will be announced in the NIH Guide

  18. NRSA Policy Overview Policies that apply to both Fellowships and Training Grants

  19. Citizenship Requirements • Must be Citizen, non-citizen national, or lawfully admitted for permanent residence. • Fs: Permanent residency is at the time of award • Ts: Permanent residency is at time of appointment

  20. Degree Requirements • Predoc: Baccalaureate degree & be enrolled in doctoral program leading to Ph.D., comparable research doctoral degree or MD/Ph.D. • Postdoc: Ph.D. or M.D. or comparable doctoral degree from an accredited domestic or foreign institution

  21. NRSA Limitations • Predoc: 5 years • Postdoc: 3 Years • Are aggregate limits, including any combination from individual and/or institutional awards

  22. NRSA Limitations • Exceptions/Waiver • Physicians/Clinicians • Interruptions (break in service) • Other • Waiver requests require IC prior approval.

  23. Stipends • Subsistence Allowance to help defray living expenses • Not a salary, not considered employees of either Government or Institution • NIH publishes levels in NIH Guide when increases are approved • Grantees may supplement

  24. Stipends (cont.) Predoc • One level for all individuals, regardless of years of experience • FY02 level = $18,156

  25. Stipends (cont.) Postdoc • Dependent on number of years of relevant experience (0 – 7) • For Fs, level set at time of award (not activation) • For Ts, level set at time of appointment • Once set, no change mid year • Subsequent year based on initial level + 1

  26. Stipends (cont.) Years of Relevant Experience/FY02 Level • 0 = $31,092 • 1 = $32,820 • 2 = $38,712 • 3 = $40,692 • 4 = $42,648 • 5 = $44,616 • 6 = $46,584 • 7 = $48,852

  27. Stipends (cont.) • Relevant experience may include research experience (including industrial) teaching assistantship, internship, residency, clinical duties, or other time spent in a health-related field beyond that of qualifying doctoral degree.

  28. StipendSupplementation • Grantee determines amount according to formally established policies applied to all in similar training status • Non-Federal funds • Without obligation to trainee/fellow

  29. Compensation • Actual employment for services rendered • Examples: teaching assistant, lab assistant • In these cases, individual receives a salary and it is not considered stipend supplementation

  30. Can compensation be provided from an NIH grant? • Yes, limited part-time basis • May not be same research that is part of planned experience • Fellowship sponsor or Training Grant Program Director must approve • May not interfere with, detract from, nor prolong the approved NRSA training

  31. Stipend Taxability • IRS (not NIH) has domain over interpretation & implementation • Rules changed January 1, 1987; however interpretations seem to vary even among IRS offices • NIH Grants Policy Statement provide minimal guidance but individuals should really consult local IRS offices

  32. Employee Benefits • Since stipends are not provided as a condition of employment, it is inappropriate and unallowable to charge NRSA grants for employee benefits—FICA, workman’s comp, unemployment insurance etc.

  33. Leave • VACATIONS & HOLIDAYS: Both Pre- and Postdoctoral Fellows & Trainees may receive same vacations and holidays available to individuals in comparable training positions at the grantee or sponsoring institution. Will continue to receive stipends.

  34. Leave (cont.) • SICK LEAVE : May continue to receive stipends for up to 15 calendar days of sick leave per year. • PARENTAL LEAVE: May receive stipends for up to 30 calendar days of parental leave per year for the adoption or birth of a child. In case of individual fellowships, use of parental leave requires approval of sponsor.

  35. Leave (cont.) • Upaid Leave: Approval for leave of absence must be requested in advance from awarding component. • Fellowship: award will be revised extending term date by number of months of leave. • Trainee (T32): terminate & reappoint • Stipends may not be reimbursed during leave of absence.

  36. Part-time Training • Allowed in unusual and pressing personal circumstances (e.g., medical conditions, disability, child or elder care) • NIH prior approval required • Program Director/Sponsor must submit written request, countersigned by trainee/fellow & authorized institutional official • Must continue to be at least 50%. Less than 50% would require leave-of-absence from NRSA support

  37. INDIVIDUAL FELLOWSHIPS Predoctoral • F30: Individual predoctoral NRSA for MD/Ph.D. fellowships • F31: Individual predoctoral NRSA for minority students and students with disabilities & other announced initiatives

  38. Individual Postdoctoral • F32: Postdoctoral individual National Research Service Award • F33: National Research Service Awardforsenior fellows

  39. Individual NRSA FellowshipStandard Receipt Dates • F32: April 5, August 5, December 5 • F31: May 1, November 15 • Generally 5- 6 month period for review • Check PAs for variations

  40. Helpful Hints In Preparing Fellowship Applications Carefully read the instructions in application kit (416-1, Revised 6/02) and the most recent supplementary program guidelines. • Page limitations • Research plan • Training site • Time requested • References page

  41. Helpful Hints (cont.) • Applicant should not be overly or inadequately trained. • Sponsor must demonstrate both the capability and commitment to provide the required training.

  42. Helpful Hints (cont.) • Applicant should describe precisely and succinctly the adequacy of the training facilities and environment. • Project should have merit as research and as training mechanism. • For revised applications, candidate should make sure the changes are significant and clearly identified.

  43. Helpful Hints (cont.) • Applicant should seek appropriate advice. • Candidate should prepare application carefully.

  44. Helpful Hints (cont.) • Assurances & Certifications • Individual Fellow (signature on face pg) • Sponsoring Institution (Facilities & Commitment pg) • Human Subjects : • Assurance # & IRB approval date (IRB Approval is now Just-In-Time) • Education Requirement (New in FY2001) • Animal Subjects--IACUC date now Just-In-Time

  45. Helpful Hints (cont.) • Instruction in Responsible Conduct of Research • Required as part of all new & competing fellowship applications • See NIH F32 Program announcement issued

  46. Review Considerations • Candidate • Sponsor and training environment • Research proposal • Training potential

  47. EligibilitySponsorship • Before submitting a fellowship application, candidate must identify: • A sponsoring institution - private (profit or nonprofit) or public, domestic or foreign; • An individual willing to serve as sponsor.

  48. Initiation Of Support • Awarding component will notify individual of intention to make an award. • The fellowship award will be issued. • Fellow must start training within six months of the award issue date.

  49. Initiation of Support (cont.) • The day Fellow begins training, Activation Notice and Payback Agreement (only for fellows in first 12 months of NRSA support) must be completed and submitted to awarding component.

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