SharePoint 2013 community sites

1. SharePoint 2013 community sites Chris Gideon Architect Microsoft

2. Community Home Page Welcome section Easily onboarding process Conversations Members and reputations

3. Communities and Reputations • Evolution of the SharePoint 2010 Forums • Builds on the concepts of discussions, likes, ratings, badges and reputations • Communities can be created by using a new Site Definition • Template available for site collections and sites • Uses Wiki Pages infrastructure • Each community site is self contained: • all community information is stored on local lists in the community

4. Communities – Design • Content is organized by Categories, with a rich UI set of image and data • Presentation pages are «wiki pages» • Rich content experience • Easier to customize, don’t need to be SharePoint master for creating content • Users can use rating and liking for content • Can vote 1 to 5 stars, or Likes • Likes and rating are available on each site in SharePoint 2013 • Community Site specific features • Reputation • Moderation • Best replies & Featured discussions • Discussion Alerts …

5. Community Categories Navigation Title Posts and replies Description

6. Communities – Posting • Every post can be edited and deleted by the original owner as well as community owners • Every member of the community can report a post to the moderator (if the setting is enabled) • Marking a post as “featured”: once marked, a specific post will render at top of its category • Community administrators or moderators can set featured posts

7. Communities – Conversations and Replies • A conversation can have zero or multiple replies • Replies can happen for the main topic or for other replies as well (replies of replies) • A reply can be reported to moderator • Community moderators can also delete or edit a reply • List of replies for a specific topic or questions can be sorted based on time (Oldest vs. Newest) or based on number of likes

8. Communities – Conversations and Replies Best Reply: bubbles up in a specific reply and shows it up as the first reply in the discussion thread • Community Administrators and Moderators can set “best reply” on any replied to post • Regular members can mark a reply as the “best reply” if they created the original discussion post

9. Community Owners Tools • Available in the home page and in site settings • Home page is «security trimmed»: only moderators see tools • Provides access to the main community settings and lists: • Discussions • Categories • Members • Badges • Reported Posts

10. Ratings Model & Settings • Owners can enable ratings on Community • Ratings can be a star or like system: • Both are completely decoupled from Social DB and live only in the Content DB • Owner can switch between the two systems and rating values get preserved in the switch • Mouse hovering on the rating provides quick information at a glance: • Who rated • The value of the rate • Visual representation for your likes

11. Tracking Your Reputation • People reputation is impacted by activities like creating posts, adding replies, etc. • Reputation is per community – reputation in one does not affect it in another community • Reputation model cannot be directly extended • Community owners control points for each activity

12. Community Badges • There are two type of badges in communities: • Achieved badges • Gained by people from collecting points for performing specific activities • Gifted badges • Assigned by community owners

13. Earning Badges • Administrators also configure the point thresholds required to achieve reputation rankings • Once a member reaches a specific level he/she receives a «badge» that shows achievement goals reached • Achieved badges can be displayed as a ranking level or text

14. Gifted Badges • It’s a way for Community Owners to “push” recognition to a member • Not achieved by members • Assigned by Community owners • List of Gifted Badges can be managed to add or remove badges • Gifted Badges are shown in the people status with a specific Icon to highlight the badge

15. Community Members and My Membership • The Members list displays all members, their rank and various metrics • People can also see their status and what is needed to move to the next level of reputation:

16. Report to Moderator • Allows any members to report any post (reply or discussion) to the Moderator • Reports with comments are stored in an hidden list • Members are notified real time of their reported activity • Moderators can then decide to delete, edit or remove the Report

17. Search • Contextual Search in Community Site • Search results provide community and members information • Custom Display template • Search result contextualized to the Community site

18. Community Portal • Displays a directory of Communities within the organization • Starting point for Communities, where and what they are and join • Site collection that gets provisioned by CA • Administrator defines the Community Portal entry point • Uses Search to populate the list of the existing communities • There’s a lag between the time a new Community gets created and when it shows up in the Portal • Provides ability to search for Communities within the Portal • It is security trimmed: displays Communities based on permissions (access)

19. Community Portal

20. Demo Community Walkthrough

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