Workshop Overview:

1. AFI Comprehensive Implementation Programme Global Aviation Safety Roadmap Workshop Brazzaville, Congo – 12-14 May 2009 Workshop Overview: hbelai@icao.int

2. Presentation Overview • Development of the Roadmap and adoption by ICAO • Implementing the Roadmap • Structure of Workshop • Workshop Objectives

3. Global Aviation Safety Roadmap Developed by Industry Safety Strategy Group (ISSG)

4. Global Roadmap’s 12 Focus Areas: “The Roads” States • Inconsistent implementation of international. standards • Inconsistent regulatory oversight • Impediments to reporting errors and incidents • Ineffective incident and accident investigation Regions • Inconsistent coordination of regional programs Industry • Impediments to reporting and analyzing errors and incidents • Inconsistent use of Safety Management System • Inconsistent compliance with regulatory requirements • Inconsistent adoption of industry best practices • Non-alignment of global industry safety strategies • Insufficient number of qualified personnel • Gaps in use of technology to enhance safety Endorsed by Directors General ICAO Global Strategy for Aviation Safety Conf., March 2006

5. Workshop Objectives • Create awareness of the Global Aviation Safety Programme (GASP) and the Global Aviation Safety Roadmap (GASR); • Present the GASP and GASR as the best tools for an effective implementation of the AFI Plan; • Build awareness that rapid positive change depends on: • Industry and government working together • Joint action to solve most significant problems; • Help identify “priority projects” and determine action; • Prepare States for the specific State-based gap-analysis that will cover all 12 Roads.

6. Characteristics of the Roadmap • Focus is on identifying and doing the most important things first; • Requires that a logical process be followed so regions are always investing their energy in the most critical actions; • Provides metrics and measurement that enables assessing action taken and further improvement required; • Focuses and optimizes efforts through use of existing mechanisms; • Reassures donors that their contributions will yield the desired results; • Serves as a primary guide for Industry and States to work together to improve global aviation safety..

7. Characteristics of the Roadmap • The Roadmap is only a guide. • It describes 12 Focus Areas to be addressed: • Only four Roads have been selected for the workshop purposes, • Specific State gap-analysis will address all the Roads except Focus Area 10 – Non-alignment of global industry safety strategies ; • Provides Objectives for each Focus Area as steps; • Describes an objective process to develop action plans; • Emphasizes capitalizing on enablers to overcome roadblocks.

8. Global Aviation Safety Roadmap • A detailed plan to guide GASP implementation. • Best Practices described for each Objective, • Metrics provided for each Best Practice, • Gap Analysis Process to assess current status and gaps that need to be addressed, • A Maturity Model provided for each Objective based on implementation of Best Practices; • Will use a facilitated process to conduct a Gap Analysis for the Four Focus Areas selected.

9. Implementing the Roadmap Within Regions Safety Enhancement Plan Development Process

10. An Example of the Process • States • Inconsistent implementation of international. standards • Inconsistent regulatory oversight • Impediments to reporting errors and incidents • Ineffective incident and accident investigation • Regions • Inconsistent coordination of regional programs • Industry • Impediments to reporting and analyzing errors and incidents • Inconsistent use of Safety Management System • Inconsistent compliance with regulatory requirements • Inconsistent adoption of industry best practices • Non-alignment of global industry safety strategies • Insufficient number of qualified personnel • Gaps in use of technology to enhance safety Impediments to reporting and analyzing errors and incidents

11. Example – Focus Area 6 Focus Area 6 – Impediments to Reporting andAnalyzing Errors and Incidents • Objective 6a – Industry (management) commits to a “Just Culture” of reporting all safety related and potential safety issues without fear of reprimand to involved parties. • Objective 6b – Identify and implement common metrics and descriptors of precursor events needed to enable adoption of a proactive approach to managing risk. • Objective 6c – Establish and integrate across the industry shared incident/error databases. Demonstrate and disseminate the benefits of open reporting.

12. Best Practices: Objective 6a

13. Step 2 Identify the Key Stakeholders Step 3 Determine the Safety Strengths and Enablers • Step 4 • Identify the • Risks • Existing • Emerging Step 1 Select the Region for Analysis Step 7 Develop the Implementation Plan Step 5 Perform a Gap Analysis with the Roadmap Best Practices Monitor the Implementation Performing Gap Analysis Existing Regional Activities Existing Data Sources Step 6 Develop Prioritized Recommended Actions Recommended Actions • Impact • Changeability • State Actions • Industry Actions

14. Refer to Global Aviation Safety Roadmap, Section 3.1.5. “A Gap analysis is simply an evaluation that compares the existing situation to the desired one” Steps: Determine the existing implementation level for each Best Practice Determine the Maturity Level Identify Recommended Actions Performing Gap Analysis

15. Determine the Best Practice For each Best Practice: Review the available data and determine the implementation level for the region, Document the difference between the current situation and the desired state; In addition to reviewing the Best Practices identified in the Roadmap, you may also identify other regionally defined best practices.

16. In addition to describing Best Practices and Metrics for each Objective, Part 2 of the Roadmap also provides a detailed Maturity Model for each Focus Area based upon achievement of the Best Practices. The Model should help Gap-analysis assessors to assess the state of development with respect to the 12 Focus Areas and to use that assessment to focus efforts in the near future. Maturity Model to Guide Gap Analysis

17. Identify the Regional Maturity Level Using the information gathered in the evaluation of the Best Practice implementation, discuss the maturity model on the next slide. Reach consensus on the regional maturity level. Draw a line on the table to indicate the consensus maturity level.

18. Maturity Table: Focus Area 6 Impediments to Reporting and Analyzing Errors and Incidents

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20. Step 2 Identify the Key Stakeholders Step 3 Determine the Safety Strengths and Enablers • Step 4 • Identify the • Risks • Existing • Emerging Step 1 Select the Region for Analysis Step 7 Develop the Implementation Plan Step 5 Perform a Gap Analysis with the Roadmap Best Practices Monitor the Implementation Output – Recommended Actions Existing Regional Activities Existing Data Sources Step 6 Develop Prioritized Recommended Actions Recommended Actions • Impact • Changeability • State Actions • Industry Actions

21. Step 2 Identify the Key Stakeholders Step 3 Determine the Safety Strengths and Enablers • Step 4 • Identify the • Risks • Existing • Emerging Step 1 Select the Region for Analysis Step 7 Develop the Implementation Plan Step 5 Perform a Gap Analysis with the Roadmap Best Practices Monitor the Implementation Output – Recommended Actions Existing Regional Activities Existing Data Sources Step 6 Develop Prioritized Recommended Actions Recommended Actions • Impact • Changeability • State Actions • Industry Actions

22. Develop Prioritized Recommended Actions Refer to Global Aviation Safety Roadmap, Section 3.1.6. For Each Recommended Action identified in Step 5: Identify the safety “Impact” if the action is implemented Determine the “Changeability” for the potential action – How difficult will it be to implement? Rank order the list of “Recommended Actions” into a prioritized list

23. Determining the Safety Impact Determine the potential safety impact of the recommended action, assuming that it is fully implemented. Rate each action according to the following scale: Little Safety Impact Some Safety Impact Considerable Safety Impact

24. Determining the Changeability Determine the difficulty in implementing each recommended action. Rate each action according to the following scale: Difficult to Implement Moderate Effort Required to Implement Little or No Effort Required to Implement When rating each item, consider the following: Political Will/Commitment/Consensus Resource Requirements/availability for implementation Potential Blockers – what conditions exist that could prevent implementation

25. Determine Impact/Change-ability level using the Chart Easy 3 Moderate 2 Change-ability Difficult 1 Little 1 Moderate 2 Considerable 3 Safety Impact

26. Priority Selection Table

27. Group Set-up The Workshop is designed to have all key regional stakeholders participate on an equal basis; Four simultaneous Groups will be established; Participants assigned on basis of domain knowledge, home country, professional role, etc. Facilitator teams composed of ISSG members and ICAO/AFI leaders; Detailed instructions will be provided as Groups are established.

28. Group Discussion Guidelines • Contribute your knowledge to the discussion and ask questions; • Maintain mutual respect for other’s ideas; • Involve everyone and participant may submit a point anonymously in written format; • Participants can change their minds at any time; • Be mindful of potential language barriers and ensure clear communication; • Ask for volunteers to keep notes of the ideas, facts, consensus, and questions raised.

29. Work Groups Work Group A: Focus Area 2 – Inconsistent Regulatory Oversight Facilitators: Maamoune Chakira Henry Joel Work Group B: Focus Area 5 – Inconsistent Coordination of Regional Programmes Facilitators: Mamadou Ndiaye Claude Gnassou

30. Work Groups Work Group C: Focus Area 7 – Inconsistent Use of Safety Management Systems Facilitators Facilitators: Chamsou Andjorin Mam Sait Jallow Work Group D: Focus Area 11 - Insufficient Number of Qualified Personnel Facilitators: Gassous Konate Eugene Voudri Global Aviation Safety Roadmap Workshop – FA 2 Step 5 Slide32

31. Workshop Objectives - revisited • Develop a thorough understanding of the Global Aviation Safety Plan and its analytic process on the basis of the Roadmap. • Enhance understanding on how to use the process to support development of AFI safety action plans for the region. • Help the ISSG and ICAO understand how the GASR/GASP can be improved.

32. AFI Comprehensive Implementation Programme Global Aviation Safety Roadmap Workshop Brazzaville, Congo – 12-14 May 2009 Workshop OverviewQuestions? hbelai@icao.int