C E N T R A L P I E D M O N T C O M M U N I T Y C O L L E G E

1. C E N T R A L P I E D M O N T C O M M U N I T Y C O L L E G E Cooperative Education Faculty Coordinator Training

2. C E N T R A L P I E D M O N T C O M M U N I T Y C O L L E G E Introduction to Cooperative Education 2

3. Introduction to Cooperative Education What is Cooperative Education (Co-op)? • Cooperative Education is an academic class commonly called Co-op, which blends classroom learning with practical work experience. • Every semester, CPCC partners with hundreds of leaders in the business community to provide relevant, short-term work experience to qualified students.  • Employers have the opportunity to work with students with the guidance and support of a major educational institution. • Students earn academic credit while gaining valuable work experience related to their program of study.

4. Introduction to Cooperative Education What is a Faculty Coordinator? • A Faculty Coordinator is the representative of the academic division who works directly with students in their program who are interested in Co-op or are enrolled in a Co-op class. • A Faculty Coordinator is appointed by their division director for a one-year term but may be reappointed. • The Faculty Coordinator who serves as the instructor for a Co-op section is compensated by their department at $125 per student or .6 load credit per student.

5. Introduction to Cooperative Education What is a Faculty Coordinator?(cont’d) • Travel for the site visit is reimbursed by your department according to policy. • An exemplary Faculty Coordinator believes in the value of Co-op, understands the responsibilities, provides required documentation, and works collaboratively to support students and employers.

6. C E N T R A L P I E D M O N T C O M M U N I T Y C O L L E G E Faculty Coordinator Responsibilities 6

7. Faculty Coordinator Responsibilities General: • Know your program’s eligibility requirements for Co-op and revise as needed. • Discuss the Co-op program with both potential students and employers. • Review the Co-op faculty calendar for due dates. • Support the student and employer throughout the Co-op experience.

8. Faculty Coordinator Responsibilities Before the Semester Begins: • Discuss with the student what Co-op is and what he/she would like to accomplish for this class. • Review the student’s EVAL or transcript to see if he/she is eligible for Co-op. • Approve the student’s Co-op application: Sign & date, list the COE section, and note if waiving eligibility requirements. • Assist the student with finding a Co-op worksite, if necessary. • Refer student to the assigned Co-op Coordinator.

9. Faculty Coordinator Responsibilities After the Semester Begins • Help student and employer with developing Measurable Learning Objectives (MLOs) within the first two weeks of the semester (10%/census date). • If student is using a current worksite for Co-op, MLOs should be unrelated to past duties. • MLOs start with, “By the end of the semester…” • MLOs end with, “…as evaluated by my supervisor.” • MLOs must be directly related to the program of study.

10. Faculty Coordinator Responsibilities After the Semester Begins (cont’d) • Submit the 10% roster/census report to the appropriate person in your department. • Discuss the mid-semester evaluation with the student via phone, email, or in-person, by the suggested date on the calendar. • Conduct one site visit to the employer during the suggested week on the calendar. Complete the On-Site Visitation Report and return to the Co-op office. • Notify the Co-op Coordinator if the student is no longer at their original co-op worksite (due to termination, job change, etc.) or has dropped the Co-op class.

11. Faculty Coordinator Responsibilities When the Semester Ends • Review the student’s workbook • Make sure all pages are completed • Read the Employer Evaluation • Check if the MLOs are rated • Calculate total hours • Complete the Grade Report page of the workbook • Follow college policy and procedures on grading • Submit a grade within 48 hours of the semester ending • Return completed workbook to the Co-op Coordinator - Within 48 hours of the semester ending • Division Directors have the option of withholding compensation until completion of all required paperwork.

12. C E N T R A L P I E D M O N T C O M M U N I T Y C O L L E G E State Regulations for Co-op: Section 20 of NCCC Curriculum Procedures 12

13. State Regulations for Co-op: Section 20 • All NC community colleges must follow state regulations to report Co-op hours for FTE. • Each Co-op student earns: • .31 FTE ($1478) for a one credit Co-op class • .63 FTE ($2956) for a two credit Co-op class. • FTE’s earned by Co-op classes benefit divisions by going to funds used for instructional budgets. • Failure to follow Section 20 requirements can result in: • an audit exception, requiring the College to repay the budget FTE earned, plus an additional fine. • a report to the president, cabinet, and board of trustees outlining all audit concerns and findings • the College responding to the system office with a corrective plan of action.

14. State Regulations for Co-op: Section 20 • Student files are strictly audited each year. • The Co-op must reinforce academic knowledge with work experience and involve cooperative efforts among the student, the college, and the employer. • The total number of hours a student must work per semester: 160 hours if registered in a 1 credit course 320 hours if registered in a 2 credit course 480 hours if registered in a 3 credit course

15. State Regulations for Co-op: Section 20 How This Relates to Students • The Co-op must be directly related to the program of study. • For example, the state auditor ruled that Medical Office Admin Co-ops must be in medical facilities rather than in a general office setting. • Students must be enrolled in the correct curriculum program prior to registration and maintain enrollment during the semester. • Co-op must appear as a technical elective or requirement for the student’s catalog year on the EVAL or transcript. • Students must be at least seventeen years old to participate in Co-op (most Co-op positions require students to be at least 18 years old).

16. State Regulations for Co-op: Section 20 How This Relates to Students (cont’d) • Students must be registered in the Co-op class according to the suffix related to their program. • i.e. Paralegal- 111Q, Business- 112B, Culinary- 112H • Students must have a minimum 2.0 program GPA. • Individual program eligibility may be higher • Students must have completed 9 credit hours, with 3 of these credits in the core of the program of study. • Individual program eligibility may be higher

17. State Regulations for Co-op: Section 20 Once A Student is Registered • Tuition must be paid for the class. • If students are dropped and re-registered, they can only count hours starting from the official entry date. • Students can count work hours after they are registered and the class has started. • Students must complete one orientation (online or in person). • Student must be registered and work by 10% date. • Students must remain in the class past the census date. • Measurable Learning Objectives must be recorded within the first two weeks of the semester. • Students must have required paperwork for each employer.

18. State Regulations for Co-op: Section 20 How This Relates to Faculty • The COE class must be included in the program of study for the student’s catalog year. • Faculty must document on the Co-op application that they have verified program code, GPA, and credit hours. • Programs can have higher eligibility requirements for Co-op; if waiving these requirements, it must be done in writing. State minimum requirements cannot be waived (see Co-op Coordinator for clarification). • There must be at least one measurable learning objective (MLO) completed per credit hour. • MLOs must include activity, level of accomplishment, time frame, and method of measurement (i.e. evaluation by supervisor). • Students who withdraw may be counted for FTE’s if criteria are met (see Co-op Coordinator for clarification).

19. State Regulations for Co-op: Section 20 Students Who Co-op at Their Employer • Students may co-op at their current place of employment on a limited basis. • Students must learn skills that are new, different and of an increasing level than they have already experienced. • The Present Position form and job description must document the difference in skills. This does not apply to students just starting a paid Co-op work experience.

20. State Regulations for Co-op: Section 20 Early Childhood Education • Additional requirements must be followed for Early Childhood Education students (see Co-op coordinator). International Students • International students must be authorized to work in the United States.

21. State Regulations for Co-op: Section 20 Site Visits by Faculty Coordinators • The Faculty Coordinator must document at least one on-site visit during the dates of the semester. Co-op requires at least one site visit per employer. Site visits must be done before the end of the semester. • Co-op students getting an Incomplete must still have a site visit during the original semester dates to count for FTE. • A telephone or email visit may be substituted for on-site visit when the distance to the work site makes traveling prohibitive.

22. State Regulations for Co-op: Section 20 Documentation Required for FTE • Application • Placed Sheet • Job Description • Orientation • Site Visit • Completed Co-op workbook - (Agreement, Measurable Learning Objectives/MLO’s, Evaluations, Signed Time Sheets, Grade Sheet)

23. State Regulations for Co-op: Section 20 Section 20 Revisions • Revisions go into effect Fall 2008. • Clarifies that one orientation is required per student rather than per co-op class. • Social security numbers are not to be included on forms. • Electronic submission is allowable after a policy on electronic signatures is developed. • Clarifies that one MLO is required per credit hour. Co-op Department policy recommends three MLOs per course.

24. State Regulations for Co-op: Section 20 Reference: http://www.ncccs.cc.nc.us/Programs/docs/CPRM/Section20_14Mar08CoopEduc.pdf

25. C E N T R A L P I E D M O N T C O M M U N I T Y C O L L E G E Class Origination Document (CODs) For Co-op 25

26. Class Origination Document (CODs) for Co-op • In order for a student to register for Co-op, the department must submit a COD for the appropriate class. • Instructional Course Management sends out a memo request for course COD’s right after the previous semester begins. • Please submit Co-op CODs for your program at this time. • Either create a new Co-op course or update a course offering. • When COD’s are generated (in the appropriate time frame) information is automatically sent to Admissions & Registration.

27. Faculty Coordinator Responsibilities • Admission & Registration provides course block permission to co-op coordinators. • Co-op coordinators then have permission to lift the block for student registration. • CODs generated by the faculty coordinator after the original input date require special set-up so the student can register. Please copy the Co-op Coordinator when submitting.

28. Faculty Coordinator Responsibilities Instructor of Record • The Division must enter the Instructor of Record for the class.This is a separate function from entering the COD. • Faculty Coordinators need to verify that they are listed as the instructor of record. • If a Faculty Coordinator is not listed as the Instructor of Record, he/she: • will not be able to enter grades for co-op students. • will not receive the 10%/census report.

29. Faculty Coordinator Responsibilities Canceling a COD • Each division is responsible for canceling COE classes where no students have registered. • Failure to cancel the course impacts the audit.

30. C E N T R A L P I E D M O N T C O M M U N I T Y C O L L E G E Additional Co-op Policies 30

31. Additional Co-op Policies Initial Visits • CPCC Personnel must make an initial visit to the student’s Co-op worksite every three years, prior to the start of the semester. • This visit is traditionally done by the Co-op Coordinator, but faculty can request to do this, if preferred. • Documentation of the initial visit is required; please ask the Co-op Coordinator for a copy of the Initial Visit form. Submission of Paperwork • Scanned or faxed copies of paperwork are acceptable and advisable

32. Additional Co-op Policies Open Entry Classes • One open entry section of Co-op will be available for students with extenuating circumstances. Please see the Co-op Coordinator for more information. • The open entry section will start after the semester begins, but ends on the same day as the regular semester. • Open entry classes can only report hours with documented time sheets attached. Scholarships • Students with financial need may be eligible to receive a Co-op scholarship to cover instate tuition for the Co-op class. Contact a Co-op coordinator to refer a student.

33. Additional Co-op Policies Home-Based Businesses • Generally, students are not allowed to do a Co-op with a home-based business for liability reasons. Working Remotely • A portion of work for Co-op may be done remotely if the supervisor feels he/she can assess the work completed and verify hours. On-Site Supervisor • The Faculty Coordinator and on-site supervisor cannot be the same person. • The on-site supervisor cannot be related to the student.

34. Additional Co-op Policies Accident Insurance • In addition to tuition, students are automatically charged for CPCC Accident Insurance. Unemployment • Co-op students are not eligible for unemployment benefits unless they were employed by the company prior to the Co-op. IncompleteGrades • Students cannot register for a second Co-op until an “I” grade is addressed and all paperwork is submitted for the first Co-op.

35. C E N T R A L P I E D M O N T C O M M U N I T Y C O L L E G E Co-op Website 35

36. Co-op Website www.cpcc.edu/cooperative_education Approved Programs Student Information Employer Information Faculty Coordinator Information Forms Calendars Workbook Directions Syllabus Job List Online Orientation Staff Directory/Office Hours Co-op Related Links State Regulations for Co-op (Section 20)

37. Co-op Orientation Verification Please send an email to co-op@cpcc.edu to verify that you have completed the Co-op Faculty Coordinator orientation (and to receive PDP credit). If you experience any technical difficulties please contact Elaine Olenik. Elaine.olenik@cpcc.edu