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ISD2 Replacement Project (ISD2R)

ISD2 Replacement Project (ISD2R). PCC Update 4/27/11. ISD2R Agenda. Objective ISD2R/YESNM Project Closeout Status Update Funding and Budgets Going Forward. Objective.

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ISD2 Replacement Project (ISD2R)

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  1. ISD2 Replacement Project (ISD2R) PCC Update 4/27/11

  2. ISD2R Agenda • Objective • ISD2R/YESNM Project Closeout • Status Update • Funding and Budgets • Going Forward

  3. Objective Replace the Income Support Division (ISD), Integration Services Delivery (ISD2) System which manages benefits for over 800,000 clients who receive Food Stamps (SNAP), Energy Assistance, Medicaid, and Cash Assistance. Meet Requirements of Health Care Reform Act of 2010 Partner with the following Federal Agencies: Food and Nutrition Services (FNS) Centers for Medicare and Medicaid (CMS) Administration of Children and Families (ACF)

  4. ISD2R/YESNM Closeout Project direction changed based on Executive review in July 2010 Close out Planning & Implementation Certifications associated with Project prior to July 2010 Portions of the project were implemented into Production

  5. ISD2R/YESNM Certification History

  6. ISD2R/YESNM Highlights • ISD2R sub-projects • YES NM “Am I Eligible” placed into Production 7/2009 • Sub-Project underwent executive review • Executive Decision • Document Imaging sub-project suspended 7/2010 • Business Intelligence sub-project suspended 7/2010 • Encounter Tracking Sub-project suspended 7/2010

  7. ISD2R/YESNM Highlights • ISD2R • Project changed direction to focus on replacing the core eligibility system • HSD to contract with a Systems Integrator to implement the system • HSD formed a project management office (PMO) and contracted with experts in the field of implementing eligibility systems to help run the project • RFP issued for replacement system

  8. ISD2R/YESNM Financial History through 7/2010

  9. Questions on Closeout?

  10. ISD2R Update Planning Phase Approval Request Received $1,261,807 Certification approval from DoIT in September 2010 to continue with the Planning Phase Planning Phase is scheduled to finish May 2011 IAPD submitted 3/23/11 for Federal Partner approval Submitting APD checklist to receive 90-10 Medicaid funding May require the state to agree to implement an HIX PMO Contract started 11/15/10 PMO will manage the implementation of the system PMO is a combination of state and contract staff Contract staff were brought in to provide specialized expertise in implementing eligibility systems See slide 12 for PMO structure PMO IV&V – Contract started 2/15/11 First deliverable was resubmitted and accepted

  11. ISD2R Update System Integrator RFP Posted 12/23/10 Evaluation completed 4/15/11 Finalist have been selected for BAFO See slide 16 for procurement schedule of events System Integrator IV&V RFI RFI posted 4/1/11 Responses due 4/29/11

  12. PMO Staffing2.2011.ppt ISD2R Project Management Office Executive Steering Committee Executive Sponsor Charissa Saavedra Executive Owner ITD / CIO Brian Pietrewicz Executive Owner Ted Roth Charissa Saavedra Danny Sandoval Ted Roth Stephen Klump Bob Beardsley Strategic Tactical PMO Leadership Team Senior Project Manager ITD Owner HSD Senior Project Executive Patrick Maltby Brian Pietrewicz Elizabeth Garcia PMO Core Team Network Lead Application Lead Project Management ISD PGM & Policy MAD Policy DDI Vendor Budget & Contracts Business Technical Support Nathan Wallwork Reddy Kuthuru Sam Peinado Jacob Brito Karmela Martinez Joey Kellenaers Mary White Merv Jersak Bob Nemeth Wendy Chavez-Paez - Contract Staff 2.2011 - State Staff

  13. PMO Governance Model Executive Sponsor Executive Steering Committee State Purchasing Division PMO Leadership Team Federal Partners DoIT Project Oversight Project Mgt IV & V Contractor PMO Core Team Integration Vendor Business Technology Contracts Budget

  14. Funding & Budgets Received approval from PCC for $1,261,807 in September We are in the middle of an active procurement so total budget and appropriation figures are available upon request

  15. Going Forward • Actions: • Implementation Certification • Planned for May 2011 • Pending TARC approval in June or July • Execute contract with selected Integration Vendor • Planned for June 2011, Vendor onboard July 2011 • See slide 17 for project schedule

  16. ISD2R RFP Sequence of Events.pptx ISD2R Integrator RFP Sequence of Events 3/8/2011 5/2/2011 6/15/2011 Responses Due BAFO Due Contract Award March April May June BAFO Demos & Review Contracting Protests Proposal Evaluations Fed Approval* 12/27/2010 4/15/2011 5/15/2011 7/1/2011 Release RFP Selection of Finalists Vender Selected* Integration Vendor Start • Release RFP 12/27/2010 • Proposal Evaluations 3/8/2011 – 4/14/2011 • Selection of Finalists 4/15/2011 • Presentations / Demos 5/3/2011 – 5/9/2011 • Contract Award 6/15/2011 • Vendor Start 7/1/2011 * Approx Dates 16

  17. ISD2R Project Schedule 12.8.10.pptx ISD2R Project Schedule 2011 2012 2013 Procurement Develop / Test Pilot Statewide 2nd-3rd Qtr 7/1/2011 12/27/2010 1/1/2014 Release RFP ISD2R Statewide • Procurement • 50 Days on Street • 60 Days to Review • 1 Week Demo • 30 Days Contracting • Release RFP 12/27/2010 • Implementation Vendor Start 7/1/2011 • Develop and Test (18-24 mths) 7/1/2011 – 7/1/2013 • Pilot ISD2R Application 2nd – 3rd Qtr 2013 • Roll Out ISD2R 3rd – 4th Qtr 2013 • ISD2R Statewide 1/1/2014

  18. Questions

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